36C25921Q0053 0001_1.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J041 OCC-Data Center A/C Repairs

POP: 12-20-2020 - 12-19-2020

80111 36C25921Q0053 11-25-2020 2:00

MOUNTAIN TIME, DENVER, USA

N

SBA

238220 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Suzanne Sisco cheryl.sisco@va.gov Cheryl.Sisco@va.gov

(303) 712-5840 3773 Cherry Creek North Drive Denver

Colorado 80209 N/A

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 135-21-1-7058-0006 None 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25921Q0053

X x x

11-25-2020/2:00 PM MTN

LOA#:

135-3610162-7058-851100-2543 LG1536S2M

2237: 135-21-1-7058-0006 x Due to unforseen and unavoidable circumstances this solicitation will be extended.

The new site visit date will be 17 Nov from 1300-1500. Please contact William Stevens at William.Stevens4@va.gov to schedule and for any additional questions.

The questions will now be due 18 Nov 2:00PM MTN. The new closing date is 25 Nov 2:00 PM MTN.

New PoP: 20 Dec 2020 - 19 Dec 2021

**All other Terms and conditions remain unchange**

Charles Gritzmacher

VA VHA 2020 A52ABCC3

Combined Synopsis/Solicitation for Denver Office of Community Care A/C Repairs

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number 36C25921Q0053 is issued as a request for quote (RFQ).

3. This acquisition is a small business set aside. The North American Industry Classification System (NAICS) code is 238220 – Plumbing, Heating, and Air Conditioning Contractors.

4. FAR Clauses 52.212-1, 52.212-2, 52.212-4 and 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced 100% small business set aside resulting from this solicitation. See attached RFQ document for a list of all contract clauses and provisions.

5. Description of services: In accordance with the Statement of Work (SOW) and price schedule, the Contractor shall price repair services needed to cool the Data Center and prevent computer equipment from overheating.

6. Period of Performance (POP): The POP shall be from the date of award for a one (1) twelve (12) month base period.

7. There will be a site visit conducted on November 17, 2020 from 1300-1500 located at 3773 Cherry Creek North Drive, Denver, CO 80209. Please contact the COR, William Stevens at william.stevens4@va.gov for any further instructions for the sit visit and to notify if you will be attending the site visit.

8. Offers are due November 25, 2020 @ 2 PM MST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than November 18, 2020 @ 2 PM MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

9. Submit offers or any questions to the attention of Suzanne Sisco via email to: cheryl.sisco@va.gov

STATEMENT OF WORK

Data Center Maintenance Repair Contract for the Department of Veterans Affairs Office of Community Care (VAOCC) Denver, CO

1 GENERAL

Repair services to fix or replace broken items needed to cool the Data Center and prevent computer equipment from overheating.

1.1 SCOPE:

VAOCC Data Center requires ten (10) air conditioner units to control the temperature and humidity level within the Data Center and preserve computer equipment and servers. Numerous repairs are needed to keep equipment operational.

1.2 LOCATION:

Repairs will be completed at the VA Office of Community Care in Denver, CO. Physical Address: 3773 Cherry Creek North Drive, Denver, CO 80209

1.3 PERIOD OF PERFORMANCE:

Base year services are covered from: Award until Completion (No longer than one year from award) The contractor shall provide this service 7:00AM to 3:30PM MST, Monday through Friday. Excluding the following federal holidays: New Year’s Day, Birthday Martin Luther King, Jr., President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Service hours are subject to change with 30 days written notice to contractor.

The contractor shall complete all maintenance actions within one year of award of the contract

1.4 CUSTOMER CONSULTATION:

Through customer consultations, the contractor address customer inquiries and resolve customer issues via documentation and plan of action. The contractor keeps customer aware of any problems that may arise during repairs. If repairs are needed that are not addressed in this statement of work the contractor shall not proceed without first consulting with the Contracting Officer.

1.5 VA QUALITY ASSURANCE:

The VHA is responsible for quality assurance and will monitor the Contractor’s performance under this SOW. The COR is the VHA’s Quality Assurance Evaluator.

1.6 EMPLOYEES:

The Contractor shall provide a sufficient number of properly trained and qualified employees to perform the requirements of this contract. The Contractor shall provide all necessary employee training. Supervisors and workers shall receive appropriate training which prepares them to accomplish tasks specified in this contract. Training shall also include safety and proper use of equipment.

1.7 EMERGENCY MEDICAL TREATMENT:

Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor. The VHA will not provide occupational health or industrial hygiene services to Contractor employees. The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the CO or COR within 30 minutes of the incident.

1.8 ACCESSIBILITY:

Contractor shall always be escorted by a VHA employee while in the Member Services Call Center. When facility is inaccessible, immediately contact the COR or VHA Supervisor for access.

1.9 TYPE OF CONTRACT:

The VHA will award a Firm Fixed-Price service contract.

1.10 SITE VISIT:

The COR (i.e. William Stevens at email: William.Stevens4@va.gov) will be conducting site visits for potential contractors on November 17, 2020 from the hours of 1300-1500 only. Please note it is strongly recommended that all potential contractors complete a site visit to ensure complete understanding of the project as well as help foster a more accurate quoting result but not required. Please contact the COR William Stevens @ William.Stevens4@va.gov to schedule an appointment and get more information on the site visit.

2 SERVICE REQUIREMENTS

The contractor shall make the following repairs:

- Repair fan wiring on west dry cooler loop

- Replace motor bearing in condenser water pump #6 Model: Bell & Gossett Model # 3G 10.375 BF

- Replace failed condenser fan assembly on dry cooler Fan Unit #1 Model: Rosenberg ArtNo: E66-10250, Type: AKFD 1000-12K.6LA A6

- Remove and repair pump coupler from condenser water pump #5 Model: Bell & Gossett Model # 3G 10.375 BF

- Replace the bearing assembly on dry cooler pump #4 Model: Bell & Gossett Model # 3G 10.375 BF

- Replace failed condenser fan motor and fan blade to two (2) west dry cooler

- Troubleshoot high pressure condition in the 3rd floor training room Model:

Trane Model # GEHB01811NA200BLD010000100000000000, Serial # W06A03369

- Troubleshoot lack of condenser water flow in the 2nd floor heat pump

- Troubleshoot and Replace Data center compressor contactor

- Replace 3rd floor heat pump Model: Trane Model # GEHB01811NA200RLD010000100000000000, Serial # W06A03370

- Replace contactors on 3rd floor west hub heat pumps Model:

Trane Model # GEHB03671MA100BL000000010000000000, Serial # W05M64053)

- Replace 4th floor west hub heat pumps Model: Trane model # GEHB03671MA100BL000000010000000000, Serial # W05M64055) floor west hub heat pumps

- Replace the heat pump in suite 210 Model: Trane model # GEHE03641BA100LR000000010000000000, Serial number: W09M17473)

- Add refrigerant to computer room air conditioning (CRAC) unit #1 Model: Ecosaire model

# ENUK051GZ69EJFSCKOVY)

- Replace the fuses on CRAC unit #6 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY

- Add refrigerant to CRAC unit #7 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY

- Troubleshoot and repair high temp alarm CRAC on units #1, 7, 8, and 9 Models: Ecosaire model

# ENUK051GZ69EJFSCKOVY

- Replace the supply fan motor on CRAC unit #4 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY

- Replace the supply fan assembly on CRAC unit #2 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY

- Replace one supply fan motor on CRAC unit #3 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY

- Top off Glycol; entire air conditioning system; two (2) loops

3 SECURITY PROCEDURES

3.1 No recording, copying, or transcriptions of any materials within the VAOCC workspaces, unless expressly approved in advance by VAOCC Management.

3.2 No paper or electronic notes by any individual may contain any Personally Identifiable Information (PII) or Personal Health Information (PHI) of VAOCC personnel or the Veterans they serve. All unneeded notes will be placed into the shred bins and destroyed by shredding at the end of each business day.

3.3 At all times, the contractor and all subcontractors will be escorted by VAOCC personnel. The contractor will check into suite 470 and sign in with security personnel at the desk, then the VAOCC escort will take them to the work areas. At the end of the workday the VAOCC personnel will take the contractor and all subcontractors back to suite 470 to sign out for the day.

3.4 The contractor shall be compliant with HIPAA and VA privacy standards.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Repair fan wiring on west dry cooler loop Contract Period: Base POP Begin: 12-20-2020 POP End: 12-19-2021

Replace failed fan units Model : Rosenberg Art No: E66-10250, Type: AKFD 1000-12K.6LA A6 Contract Period: Base

Replace motor bearing in condenser water pump #6 Model # : Bell & Gossett Model # 3G 10.375 BF Contract Period: Base

Replace failed condenser fan assembly on dry cooler Fan Unit #1 Model : Rosenberg Art No: E66-10250, Type: AKFD 1000-12K.6LA A6 Contract Period: Base

Remove and repair pump coupler from condenser water pump #5 Model: Bell & Gossett Model # 3G 10.375 BF Contract Period: Base

Replace the bearing assembly on dry cooler pump #4 Model : Bell & Gossett Model # 3G 10.375 BF Contract Period: Base

Replace failed condenser fan motor and fan blade to west dry cooler

Troubleshoot high pressure condition in the 3rd floor training room Model : Trane Model # GEHB01811NA200BLD010000100000000000, Serial # W06A03369 Contract Period: Base

Troubleshoot lack of condenser water flow in the 2nd floor heat pump

Troubleshoot and Replace Data center compressor contactor

Replace 3rd floor heat pump Model : Trane Model # GEHB01811NA200BLD010000100000000000, Serial # W06A03369 Contract Period: Base

Troubleshoot lack of condenser water flow in the 2nd floor heat pump

Troubleshoot and Replace Data center compressor contactor

Replace 3rd floor heat pump Model : Trane Model # GEHB01811NA200RLD010000100000000000, Serial # W06A03370 Contract Period: Base

Replace contactors on 3rd floor west hub heat pumps Model : Trane Model # GEHB03671MA100BL000000010000000000, Serial # W05M64053 Contract Period: Base

Replace contactors on 4th floor west hub heat pumps Model : Trane model # GEHB03671MA100BL000000010000000000, Serial # W05M64055 Contract Period: Base

Troubleshoot and repair High temp alarm on CRAC units #1,7, 8, and 9 Model: Ecosaire model # ENUK051GZ69EJFSCKOVY Contract Period: Base

Replace the supply fan motor on CRAC unit #4

Contract Period: Base

Replace the supply fan assembly on CRAC unit #2

Contract Period: Base

Replace supply fan motor on CRAC unit #3

Contract Period: Base

Top off Glycol; entire air conditioning system; 2 loops