36C25918R0401-0003001.pdf

STATEMENT OF WORK – Annual Fire Alarm & Extinguisher

Certification/Testing/Programming

1.0 The contractor shall furnish labor, parts, supplies and equipment for the Annual fire alarm testing, and corrective maintenance for a do not exceed amount. Equipment is located at the Rocky

Mountain Regional VA Medical Center, Replacement Facility located at 1700 N. Wheeling

Street, Aurora, CO 80045.

SPECIFIC SERVICE FOR

a. Contractor shall provide this type of personnel:

a. Alarm Technician functional Responsibilities of Fires Alarm Systems per

NFPA, troubleshooting, repairs, and maintenance when called in for corrective maintenance or errors in programing, specific experiences with the

Johnson Controls JNCA-2 fire alarm program and FIKE fire suppression system.

b. Designer/Engineer/Programmer have functional responsibilities of designing and coordinating the fire sprinkler systems for Rocky Mountain Regional

Medical Center. He/she will design and create the finished representation for the sprinkler systems using drawing and drafting skills and tools for the

Johnson Controls JNCA-2 fire alarm system and FIKE fire suppression system.

c. Project Manager has the functional Responsibilities of management responsibilities for all aspects of fire protection construction projects from conception through systems functioning as intended. He//she will oversee or conduct scheduling, planning and actual construction, expediting, inspection, quality control, and total delivery of the project according to established criteria. He or she will know how to added proper fire protection to our existing systems of Johnson Controls JNCA-2 and FIKE fire suppression.

d. VA ECHCS can requested service or parts for corrective maintenance up to

7340.

b. Corrective Maintenance response for a do not exceed established amount:

a. Critical Service Calls for the Johnson Controls JNCA-2 fire alarm system and FIKE fire suppression are defined as fire alarm issues impacting the continued occupancy of a building or certain critical operations in the hospital in accordance with NFPA 72 or NFPA 101.

b. Critical Service calls requires the contractor to be onsite within 4 hours of verbal request, and a completed repair within 16 hours of initial verbal request.

c. Non-Critical service for the Johnson Controls JNCA-2 fire alarms s and

FIKE fire suppression systems requests requires the contractor to be onsite within 24 hours of initial call.

d. Depending on repair type, the Johnson Controls JNCA-2 or any of the associated fire alarm system or section must be tested to NFPA 72 standards.

e. Labor rates should remain as following:

M-F a.m-3:30 p.m

After 3:30 pm Weekends/Holidays scope Position/Title Standard Premium Double Overtime fire alarm design/Engineer/Programmer $131.00 $167.00 $225.00 fire alarm FA Technician $122.00 $154.00 $200.00 fire alarm Project Manager $100.00 $150.00 $175.00 f.

c. The following items are to receive a preventive maintenance for the Johnson Controls

JNCA-2 fire alarm system in accordance with NFPA 72 requirement for fire alarm.

d. The Preventive Maintenance will be spread out through the year, were it is approximately, a building per month. There are 11 building on Campus, and the D&F building may need to be spread out among 2 months. Preventive Maintenance will not be conducted for the entire campus in one time period.

Description/Part Number* Qty

Standard Control Panel PM 12

Remote Annunciator PM 15

Additional Panels (NAC/DGP) PM 80

Control Modules PM 1335

Remote Alarm Indicating Lamp Pm 318

Remote Test Switch PM 207

Duct Detector PM 168

Heat Detector Pm 201

Smoke Detector PM 841

Elevator Shunt Trip PM 70

Elevator Sub-Contractor Labor 1

Pull Station PM 240

Emergency Phone Pm 74

Fire Suppression -Air Pressure (low/high) Pm 10

Speaker/Strobe/Horn PM 3261

Remote Microphone PM 1

Remote Central Station PM 1

Digital Communicator and programming pm 2

Coiling Fire Doors PM 15

Smoke Damper PM 168

Printer PM 5

Computer Pm 5

Kitchen Hood monitoring points pm 6

Batteries 100 AH Pm 190

Batteries 7AH PM 70

2.0 HOURS OF COVERAGE

2.1 For Preventive Maintenance strobe and horn testing for procedural areas and patient clinical areas will need to be conducted outside of business hours.

Normal business hours of coverage are Monday through Friday from 7:30 a.m. to 3:30 p.m., excluding the federal holidays listed as follows:

Federal Holidays:

New Year’s Day Dr. Martin Luther King Jr’s Birthday Presidents’ Day

Memorial Day Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day

Christmas Day

Any other day specifically declared a National Holiday by the President of the

United States

3.0 PARTS

3.1 The contractor shall furnish all spare and replacement parts needed to service the fire alarm system back to compliance for issues discovered during preventive maintenance. All parts and service for called in corrective maintenance will not exceed a specific amount. Parts will be compatible with the fire alarm system Johnson Control’s JNCA-2 Fire alarm system.

4.0 SERVICE MANUALS/TOOLS/EQUIPMENT

4.1 The contractor shall have their tools, (test) equipment, service manuals or service diagnostic software. Additionally, for any correct maintenance that will require redesign of the fire alarm system, updated CAD drawings will be required from the contractor.

5.0 MAINTENANCE

5.1 Scheduled Maintenance:

The Contractor shall perform preventive maintenance to the fire alarm component listed above.

Service to ensure that the equipment listed performs in accordance with the original manufacturer’s specifications. Annual PM Service must be completed by the final day of the currently valid NFPA 72 certification.

The contractor shall provide a written description of the Preventive Maintenance Inspections and provide it in a format compatible with the Joint Commission Environment of Care Standard for hospital. This description shall include an itemized list of the procedures performed PM services shall include, but need not be limited to, the following:

a. Contractor will provide report within 14 days after completing the inspection and testing.

b. Report will include all information required by NFPA 72 and the maintenance and, inspection, and testing records and inspection and testing forms from NFPA 72 shall be used.

c. Reports will also be available in the Joint Commission Environment of Care Standard for hospitals.

d. The contractor inspection and testing forms shall include any deficiencies to equipment noted during testing.

e. Ideally the form will be electronical to the COR or point of contact.

5.2 Corrective Maintenance:

All service/repairs shall be performed during normal hours of coverage unless requested or approved by the Biomedical Engineer, including critical report. Corrective Maintenance will have agreed upon do not exceed amount for the period of the contract. All labor and parts will be billable against the agreed upon amount. Multiple repairs or redesign may be billable as long as the agreed upon amount is not exceeded.

Access to all the request personnel in section 1 a, will be available to the government. If the estimate amount for a repair or redesign is predicted to go above the agreed correct maintenance amount, a new contract with a new scope of work will be established.

7.0 DOCUMENTATION/REPORTS

7.1 All reports will have who performed the work, when the work was performed, what work was performed, and itemized list of parts and labor.

7.2 The Contractor shall check in and out with Biomedical Engineering department when services are to be performed. Additionally, contractor will give the Biomedical Engineering department an estimate time frame of when reports will be available to them upon leaving.

8.0 ADDITIONAL CHARGES

8.1 There will be no additional charge for time spent at the site (during or after the normal coverage areas) awaiting the arrival of additional FSE and/or delivery of parts

9.0 REPORTING REQUIRED SERVICES BEYOND SERVICE SCOPE

9.1 The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the COR or POC, in writing, of the existence or development of any defects in, or repairs required, to the scheduled equipment which, the contractor does not consider his/her responsibility due to “abuse” or

“damage” to the equipment. The contractor shall furnish the Government with a written estimate of the cost to make the necessary repairs.

10.0 ACCEPTANCE OF CONDITION OF EQUIPMENT

10.1 The contractor accepts responsibility for the equipment covered under this equipment in an “as is” condition. Inspection of the equipment by the contractor shall be done prior to coverage, if required by the contractor.

11.0 COMPETENCY AND CERTIFICATION OF PERSONNEL SERVICING EQUIPMENT

11.1 Each respondent must have an established business, with an office and full time staff. The staff shall include a fully qualified FSE and fully qualified alternate FSE.

11.2 “Fully Qualified” is based on successful completion of factory training and experience in the field. For training, the FSE shall have successfully completed a formalized training program for the equipment identified in the schedule. For field experience, the FSE(s) shall have a minimum of two years of experience (with the exception of equipment on the market less than two years) with respect to scheduled and unscheduled preventive and remedial maintenance, on the covered equipment.

a. Alarm Technicians will be NICET II certified Fire Alarm as required by local and state guidelines.

b. Designer/Engineer/Programmer will NICET III OR IV certification.

c. Program Manager will have NICET I, II, III, or IV certification.

11.3 The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by fully qualified competent FSEs. The contractor shall provide copies of all factory certificates for FSEs showing types of equipment and dates of training for all equipment identified to be covered. When deemed appropriate, the COR or Contracting Office Representative reserve the right to prohibit contractor personnel from working on VAMC equipment.

12.0 CONTRACTOR TEST EQUIPMENT

12.1 The contractor shall ensure all contractor supplied test equipment is properly calibrated, and certified. If requested by the COR or POC, the contract shall be able to supply any certificates tied to the quality of the test equipment. Test equipment calibration shall be traceable to a national standard.