36C25918R0369-00002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00002 04-11-2018 666-18-109 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 To all Offerors/Bidders

36C25918R0369 04-11-2018

X x x The purpose of this amendment is to include a new statement of work and bid schedule.

Include the answers to questions received, the site visit sign in sheet and additional site information.

All other terms and conditions remain the same.

Department of Veterans Affairs Sheridan VA Medical Center

1898 Fort Rd Sheridan, WY 82801

Urgent Compliance UST Leak Protection Upgrades Project# 666-18-109

Introduction The Sheridan Veteran Affairs Medical Center (VAMC) (hereinafter the “Agency”) located at 1898 Fort Road, Sheridan, WY, plans to upgrade underground storage tanks to comply with the EPA’s 2015 Revised Underground Storage Tank Regulations.

Please refer to the attached specifications. The contractor is responsible for field verification of all measurements and conditions.

The contractor shall provide all necessary labor, equipment, and materials to complete the work. The contractor shall be responsible for submitting a schedule and phasing plan to ensure daily operations are not interrupted. The final result of this package will be the construction services, building materials, equipment, accessories and items necessary for the UST upgrades.

Statement of Work

A. Phasing Phasing of the construction will be necessary to reduce periods of disruption to the maximum extent possible. The construction schedule should clearly indicate phasing and construction durations for the independent phases on a phasing plan. No more than one generator tank shall be offline at one time.

Work is to be completed during normal business hours. After hours work must be authorized by the VA staff in advance. The contractor is fully responsible to plan and schedule the work far enough in advance so as to minimize impact to operations, minimize after hours work, and ensure seamless transition to new infrastructure. All material and labor costs, including overtime, associated with afterhours work is to be included in the base bid.

B. Objective The Sheridan VA’s main objective is to bring all the designated Agency’s USTs, as listed in this SOW, into compliance, with consistent installations of tanks and accessories, per regulations, to provide service to the facility for the approximately thenext 15 years or more.

C. Scope of Work The contractor shall bring the Agency’s USTs into compliance with all requirements including the EPA’s 2015 Revised Underground Storage Tank Regulations. Base bid shall be the total price for all work indicated in this Statement of Work. The project includes the following minimum requirements for each tank and associated components. Upon completion of each tank’s installation, repairs and/or upgrades and before VA acceptance, all compliance testing requirements including, but not limited to, hydrostatic testing and cathodic protection shall be completed by the Contractor including observation and acceptance by Wyoming’s Department of Environmental Quality (WDEQ). Provide written documentation of all tests conducted and their results.

1. Installation of New tank Install new tank near as required. Tank shall be one approved by COR and equal to Titan steel underground storage tank, 1500 gallon, with the TITAN® corrosion control and secondary containment system as manufactured by Highland Tank, built in accordance with UL-58, UL-1746 and manufacturer spcifications. Both the primary storage tanks and secondary containment jacket shall be compatible with gasoline, gasahol, ethanol, methanol, jet fuel, av-gas, kerosene, diesel fuel, and motor oil at ambient underground temperature or fuel oil stored at temperatures not to exceed 100˚ F.Final location and tank number designation to be determined prior to installation of tank and shall be in coordination with and approval of COR. Contractor shall provide and ALL specifications, schematics, and detailed plan drawings for proposed new tank with cross-sectioned details and proposed piping and accessories and locations prior to equipment procurement.

2. Sumps, piping and Underdispenser Containment Units (UDCs) for Repair or Upgrade Hydrostatically test all UST sumps, piping and the UDC. Prior to testing upgrade sumps in the following tanks 13, 14, 16, 17, 18, and 19 and the one UDC. The following tanks are anticipated to need new product lines in order to meet the updated regulations: 9, 12, 13, and 14,. Tank 15 is currently out of compliance and will require replacement underground piping, associated transition sump and tank top riser sump. The tank sumps, piping, and UDC need all penetrations sealed and isolated to ensure a successful test.

Tank 18, upon completion of compliance overfill upgrades and testing, shall have fuel removed and placed in a designated onsite tank to meet WDEQ/STP temporary out or use (TOU) requirements. Repair any landscape, concrete, and asphalt disturbed during repairs.

0. The following Deductive Alternate bid items are to be Provided for this project:

i) Deductive Alternate 1

(1) Tank 13, near building 42, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

ii) Deductive Alternate 2

(1) Tank 14, near building 42, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

iii) Deductive Alternate 3

(1) Tank 15, near building 86, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

NOTE: Deductive alternates, if need be, will be removed from the construction project base bid in any order until the VA reaches a price that will meet the project budget.

0. The following Add Alternate bid items are to be Provided for this project:

i) Add Alternate 1

(1) In the event of prolonged emergency, requiring the extended use of generators under construction, beyond the capacity of the day use tanks, contractors will provide and add alternate bid price for supplementary fuel in 100 gallon increments. Final modification to the the contract and payment will be based upon actual fuel consumed, during such an event, as approved by CO and COR.

4. Spill Prevention Equipment

a. Add double walled spill buckets to all tanks. (Franklin Fueling Systems 705555101CI-GKT or equal) Provide one set of Defender Series Spill containers and Installation tools to facilitate future in house repairs. Ensure all lines and perforations are sealed and isolated. Conduct integrity testing.

5. Overfill Prevention Equipment

a. Repair or replace overfill prevention equipment as necessary to ensure proper operation of all tanks. Test and inspect overfill prevention equipment as required by the 2015 EPA regulation revisions.

General Requirements / Schedule / Period of Performance

1. General Requirements The vendor shall comply with applicable building codes and VA requirements at the project site, including but not limited to the following.

1. ASME/NFPA 70 National Electrical Code.

2. EPA’s 2015 Revised Underground Storage Tank Regulations

3. Steel tanks and lines are equipped with cathodic protection (CP) that will require a a satisfactory test be completed by a WDEQ/STP certified CP Testor.

4. Contractor will notify WDEQ/STP of the repairs/upgrades as required by WDEQ rules and regulations.

5. All other applicable codes and standards.

The Contractor is responsible to ensure generator day tanks are full prior to taking any UST out of service and maintaining the day tank fuel levels in the event the emergency generator runs during the time the main fuel supply is disrupted.

The Contractor is solely responsible for providing equipment and material transportation services to move delivered products to the Agency. Vendor shall provide all vehicles, insurance, drivers, supervision, maintenance, equipment, and operating supplies/tools/services required for the safe execution of the project. The Contractor shall take responsibility for the work quality of all subcontractors involved in the installation. Any damage to Government property as a result of neglect, misuse, abuse on the part of the Contractor or subcontractor shall be the responsibility of the Prime Contractor and shall be replaced at no additional cost to the Government. Any overtime and/or holiday pay which may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

E. Schedule Submit a detailed schedule with work breakdown structure showing all work elements including submittals, VA review, and phasing. VA requires 10 working days for all submittal reviews.

F. Period of Performance Upon notice to proceed, the Contractor shall have 10 days to provide the following to the COR for review and approval including but not limited to schedule, submittals, and samples. The total period of performance is 60 days.

CONTRACT LINE ITEM NUMBER (CLIN) 0001 – Base bid, GENERAL CONSTRUCTION:

The government's payment for the items listed in the pricing schedule shall constitute full compensation to the contractor for furnishing all plant, labor, tools, parts, equipment, appliances, transportation, parking, materials and incidentals needed to perform all operations required to complete the work in conformity, and if applicable with all drawings and specifications for VA Project 666-18-109: Urgent Compliance UST Leak Protection Upgrades project at the Sheridan VAMC. The contractor shall include prices for all items listed in the pricing schedule and include all costs associated for work in the specifications, if specifically listed in the pricing schedule. Work will be accomplished at the Sheridan VAMC at 1898 Fort Road, Sheridan Wyoming.

The following Deductive Alternate bid items are to be Provided for this project:

ii) Deductive Alternate 1

(1) Tank 13, near building 42, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

iii) Deductive Alternate 2

(1) Tank 14, near building 42, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

iv) Deductive Alternate 3

(1) Tank 15, near building 86, is at or near its end of useful life expectancy, contractor shall provide a separate Deductive alternate bid for the full replacement of this tank. After notice to proceed, COR will make final determination if tank is required to be replaced. Tank shall be replaced with one approved by COR as designated in this SOW, section C1. Installation of New Tank, above. Provide submittal data showing tank characteristics to COR as indicated.

NOTE: Deductive alternates, if need be, will be removed from the construction project base bid in any order until the VA reaches a price that will meet the project budget.

The following Add Alternate bid items are to be Provided for this project:

v) Add Alternate 1

(1) In the event of prolonged emergency, requiring the extended use of generators under construction, beyond the capacity of the day use tanks, contractors will provide and add alternate bid price for supplementary fuel in 100-gallon increments. Final modification to the contract and payment will be based upon actual fuel consumed, during such an event, as approved by CO and COR.

Note: Offerors shall provide prices on the base bid and all alternates. The base bid shall be priced exclusive of all alternates. Each alternate shall have its own price inclusive of the base bid price and each previous bid priority.

Questions

1. The requirement to maintain fuel in the day tanks in the event of an emergency is difficult to quantify. Suggest bidders provide an add/alternate price to provide fuel in case of an emergency per 100-gallon increments, to be a modification to the contract for actual quantities used. Answer: Yes, agreed. Enclosed revised SOW with add alternate verbiage.

1. The period of performance is 60 days. The submittals and equipment delivery times may exceed the period of performance, it was discussed during the site visit to issue an administrative NTP then issue an NTP for construction. Please confirm. Answer: Yes, this was discussed as an option considering the short timeline and constraints with the compliance paperwork needing to be submitted by Oct. 13, 2018. It was also mentioned that this was a hard deadline and contractors should take that into account in their bids for scheduling and materials procurement (increases to expedite materials may be necessary on their part).

1. There is a possibility that some of the tanks may not pass the inspection process. Please confirm the cost of the tanks are to be included in the proposal as add/alternates to the scope of work, and will me a modification to the contract if needed. Answer: We have looked at all the tanks and determined that only Tanks 13, 14, and 15 MAY require replacement after assessment, to which we wanted a Deductive alternate to be a part of the total base bid, Not an add alternate. This way, we can obtain a total cost, up front, for all issues (including the possibility of replacing all three new tanks) and thereby avoiding a delay down the road.

1. During the site walk it was discussed that Tank #10 was removed and replaced by Tank #19. Please update the scope of work to reflect Tank #10 has been deleted. Answer: Tank #10 was mislabeled. The SOW never listed tank #10. This was only on the chart given with the Map on FED BIZ OPS. We gave out a revised chart (enclosed) and stated the correction at the meeting.

See attached document: S02 TANK IDs - Project.

See attached document: S02 UST - MAP.

See attached document: S04 UST Pre-Bid Meeting Sign in Sheet.

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