36C259-AP-0173-FY25-1389 JOFOC NCO19 ScriptPro - Posting_Redacted.pdf

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 4 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C259-26-AP-0173

FAR PART 8.405-6

Acquisition Plan Action ID: 36C259-26-AP-0173 RPOW Tracker Number: FY25-NCO 19-1900

(1) Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, 6162 S. Willow Drive, Suite 300, Greenwood Village, CO 80111, in support of the Veterans Integrated Service Network (VISN) 19 Health Care facilities.

VISN 19 Health Care Facilities this requirement supports:

1. Department of Veterans Affairs 2. Department of Veterans Affairs

VA Western Colorado Health Care System VA Eastern Colorado Health Care System 2121 North Avenue 1700 N. Wheeling St Grand Junction, CO 81501 Aurora, CO 80045 2237: 575-26-1-043-0002 2237: 554-26-1-450-0020

3. Department of Veterans Affairs 4. Department of Veterans Affairs

Fort Harrison VA Medical Center VA Salt Lake City Health Care System 3687 Veterans Drive 500 Foothill Drive Fort Harrison, MT 59636 Salt Lake City, UT 84148 2237: 436-26-1-083-0011 2237: 660-26-1-985-0010

5. Department of Veterans Affairs 6. Department of Veterans Affairs Cheyenne VA Medical Center Sheridan VA Medical Center

2360 E. Pershing Blvd. 1898 Fort Road Cheyenne, WY 82001 Sheridan, WY 82801 2237: 442-26-1-052-0002 2237: 666-26-1-483-0001

7. Department of Veterans Affairs 8. Department of Veterans Affairs

Eastern Oklahoma VA Health Care System Oklahoma City VA Health Care System 1011 Honor Heights Drive 921 N.E. 13th Street Muskogee, OK 74401 Oklahoma City, OK 73104 2237: 623-26-1-091-0006 2237: 635-26-1-455-0034

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This request is to utilize the limiting sources procedures identified in the Federal Acquisition Regulation (FAR) Subpart 8.405-6 for a new task order to sustain ScriptPro pharmacy dispensing equipment for the Veterans Integrated Service Network (VISN) 19 VA Medical Centers (VAMC). The required services have been previously provided utilizing VA Federal Supply Schedule (FSS) 36F79719D0135, task order 36C25923F0441, which expires September 30, 2025. The estimated value of the proposed action is and the anticipated period of performance is October 1, 2025, to September 30, 2026. The task order will include FAR clause 52.217-8 - Option to Extend Services. If exercised for up to 6 months, the 52.217-8 option will be exercised at the same rates as those in effect under the contract at the time the contract is extended.

VHAPG Part 808.405-6 Limiting Sources Page 2 of 4

Acquisition ID#: 36C259-26-AP-0173

Order against: FSS Contract Number: 36F79719D0135 Name of Proposed Contractor: ScriptPro USA, Inc.

Street Address: 5828 Reeds Rd.

City, State, Zip: Mission, KS, 66202 Phone: 913-403-5607

(3) Description of Supplies or Services:

The Contractor shall provide maintenance and support for the ScriptPro automated pharmacy dispensing systems utilized by all VISN 19 VAMCs, including 24x7x365 Help Desk support, on-site field service repair, preventive maintenance, parts, software updates, drug database updates, and ongoing interface maintenance. The ScriptPro equipment utilized by all VISN 19 VAMCs is proprietary, and the required services can only be performed by authorized ScriptPro personnel.

(4) Identify the Authority and Supporting Rationale:

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; The ScriptPro equipment utilized by all VISN 19 VAMCs is proprietary, and the required services can only be performed by ScriptPro personnel. Services that are not performed or authorized by ScriptPro would void the equipment warranties, according to the terms and conditions of the VA FSS.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with (IAW) the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why the Order Represents the Best Value: The prices on the VA FSS for the current requirement have been determined fair and reasonable, and utilization of the FSS provided significant volume discounts for the initial setup and installation of equipment on the previous acquisition, which continue to represent considerable cost savings for the Government

VHAPG Part 808.405-6 Limiting Sources Page 3 of 4

Acquisition ID#: 36C259-26-AP-0173 by further utilizing the existing systems, compared to reprocuring and installing other pharmaceutical dispensing equipment. Only one source is capable of providing the required services for the equipment currently utilized by VISN 19 VAMCs, and any other alternatives to meet the Government’s needs would result in significantly increased costs and unnecessary duplication of efforts associated with reprocuring different pharmaceutical dispensing and management systems and training VA staff. Estimates associated with the previous acquisition indicate that approximate costs of procuring, installing, and training employees on alternative systems for all VISN 19 locations would exceed $11 Million. There are no known changes in suppliers, technology, or market conditions since the previous acquisition. Therefore, alternatives for the existing ScriptPro systems are not currently being sought. Additionally, any other alternatives to meet the Government’s needs would result in potential lapses of critical medical services to Veterans. In accordance with FAR 8.404(d), it has been determined that utilization of the VA FSS to meet the current requirement represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

(6) Describe the Market Research Conducted: Market research was conducted in July 2025 and confirms that only one source is capable of providing the required services. A search of the VA National Acquisition Center (NAC) catalog indicates that the required services are available on VA FSS 36F79719D0135. Acquisition history for the current task order, 36C25923F0441, procured IAW FAR 8.405-6(a)(1)(B), was reviewed. Searches conducted on GSA confirm that there are no other schedule holders capable of meeting the requirement. Searches were conducted utilizing the North American Industry Classification System (NAICS) code for this requirement (811210) and the keyword “ScriptPro.”

(7) Any Other Facts Supporting the Justification: A sole-source confirmation letter from the manufacturer states that ScriptPro is the only source for maintenance/updates, or modifications and upgrades to its systems, and is contained in the contract file briefcase. Additionally, the terms and conditions of VA FSS state that the existing warranty is void if the equipment or software is modified other than as authorized in writing by ScriptPro.

(8) A Statement of the Actions: There are currently no actions available to available to avoid restricting competition for this requirement.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

VISN 19 Biomedical Engineer

VHAPG Part 808.405-6 Limiting Sources Page 4 of 4

Acquisition ID#: 36C259-26-AP-0173

(10) Approvals IAW the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Network Contracting Office (NCO) 19

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief, Northern Tier

c. HIGHER LEVEL APPROVAL (Required for orders over $750k):

Director of Contracting

d. VHA RPO HCA Review and Approval (over $750k to $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)