S04 Pre Bid Tele-Conference Minutes.pdf

Introductions (COR Ken Winfield; CS Richard Ortega; COR Jeffrey Salas) and complete sign-in sheet.

Agenda: COR overview of campus & solicitation requirements, drawings and specifications, and site visit.

Discuss VASDHCS campus requirements. (Depending on personnel in attendance)

RFI's Due: 25 AUG 2021, All RFI's must be submitted in writing to richard.ortega@va.gov. NO QUESTIONS WILL

BE ANSWERED DURING THE SITE VISIT

Due date for Sealed Bid offers is 10 SEP 2021, 11:00 AM Pacific Time BID OPENING, VIA Microsoft Teams: 10 SEP 2021 2:00 PM Pacific Time. Call-In Phone Number and code are in block 10 of the solicitation

Offers must be emailed to myself to richard.ortega@va.gov. Subject Line of the email: "BID, 36C25821B0016, 664-

21-302, YOUR COMPANY'S NAME".

Currently there are 0 amendment issued. All amendments must be acknowledged and included with offer.

Project is Subject to Availability of Funds. (FAR 52.232-18).

Performance Period is 365 calendar days after receipt of a Notice to Proceed.

Offer Acceptance Period is 90 Calendar Days.

Bids will be evaluated on Lump Sum amount.

Include a breakdown of your proposed price with offer. See solicitation for details. A sample cost breakdown template was included in attachment 2.

Project Magnitude is between $2,000,000 - $5,000,000

Offerors are not restricted to the MATOC General Contractors.

NAICS code is 236220 – Commercial and Institutional Building Construction

Performance of work by the Contractor or other SDVOSB is 15% of labor (General Construction) (IAW VAAR 852.219-10)

Project is set-aside for SDVOSB. Must be registered in System for Award Management (SAM) and VetBiz

*** Offeror MUST be visible in SAM & VetBiz at time proposals are due AND prior to award.

*** Insure you are registered under the appropriate NAICS Code

A bid bond is required for this project.

Performance and payment bonds will be required after award of this project.

The bids will be evaluated on PRICE

All questions must be in writing. Responses which affect the specifications or drawings will be included as an amendment to the solicitation and posted on SAM.gov. Anything stated during this visit is for informational purposes only and will not change the solicitation documents. Offerors shall submit bids as stated in the solicitation documents unless changed by an amendment.

The Pre-Solicitation Site visit appointment attendees have received their day and time. NO ANSWERS TO

QUESTIONS WILL BE GIVEN DURING THE SITE VISIT.

San Diego VA COR Mr. Salas will now go into specific project requirements. The site visit is highly encouraged but not mandatory.

Pre-Bid Conference Call-In / Site Visit OR Suite HVAC Replacement in Building 1

Solicitation 36C258-21-B-0016 Project 664-21-302 August 16, 2021

Meeting Start: 1:00PM Meeting Close: 1:28PM

Additional VA Comments:

COVID 19 Safety Protocal: All visitors to the San Diego VA Medical Center will proceed through the screening process at the main entrance. Mast are required, will be provided if you don't have one, inside the medical center. Contractors attending the site visit require a badge.

Bidders interested in entering the interstical space must request a separate appointment. This is due to surgery schedules and the confined space.