36C25820B0010-005.pdf

ATTACHMENT 02

Specifications

149 pages

11 June 2019

Greater Los Angeles, California VA Health Care System (691)

691‐18‐102

Replace B500 OR Flooring

CONSTRUCTION

U.S. DEPARTMENT OF VETERANS AFFAIRS

REPLACE OPERATING ROOM SUITE

FLOORING IN B500

11301 Wilshire Boulevard

LOS ANGELES, CA 90073

VA Project No: 691-18-102WL MYNG Project No: 18-720

SPECIFICATIONS MANUAL

Revised June 11, 2019

MYNG, inc.

architecture . p lanning . interiors

3 3 0 4 P i c o B o u l e v a r d , S u i t e A S a n t a M o n i c a , C A 9 0 4 0 5 t e l 3 1 0 . 3 9 6 . 8 8 8 2 w w w . m y n g a r c h i t e c t s . c o m

12-01-18

West Los Angeles OR Flooring TABLE OF CONTENTS Veteran Affairs 00 01 10 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

DEPARTMENT OF VETERANS AFFAIRS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 06-19 Phasing Plan

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 04-13 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 01-18 01 74 19 Construction Waste Management

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Flooring 02-01 09 06 00 Schedule for Finishes 04-15 09 30 13 Ceramic/Porcelain Tiling 09-15 09 65 16 Resilient Sheet Flooring 05-18 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

10 26 00 Wall and Door Protection 10-15

11-01-15

01 00 00 -1

GENERAL REQUIREMENTS

SECTION 01 00 00

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing finishes and materials, and furnish labor and materials and perform work for “Replace Operating

Room Suites Flooring in Building 500” as required by drawings and specifications. Also included is replacement of corner guards as shown on drawings and patch & repair, with paint to match existing of any part of the walls damaged as a result of flooring/ corner guard replacement operations. Painting of all the walls is included in the scope of work. For paint in Operating rooms and Sterile rooms see

Schedule of Finishes.

B. Visits to the site by Bidders may be made only by appointment with the

Medical Center Engineering Officer.

C. Offices of _MYNG Architects. 3304Pico Blvd, Suite A, Santa Monica, CA

90405, Ph:310.396.8882, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work that requires tests by testing laboratory retained by the contractor the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA

01 00 00 -2 police, be identified by project and employer, and restricted from unauthorized access. All employees of the contractor, irrespective of the duration of work performed on site must obtain photo ID badge from

VA’s Human resource department. The contractor and all of his employees must wear the photo ID badge on person at all times they are on the construction site.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Base Bid: GENERAL CONSTRUCTION: Replace Operating Room Suites

Flooring in Building 500, 5th floor, North wing as indicated on the drawings, specifications and any additional document that may have been provided. Work includes demolition, disposal, general construction, alteration and certain other items.

Construction Duration time:76 Calendar days

B. ITEM II, ALTERNATE DEDUCT NO.1: Provide as ITEM I. except exclude corner guard replacement option 1.

Construction Duration: 76 Calendar days.

C. ITEM III, ALTERNATE DEDUCT NO. 2: Provide as ITEM II except exclude corner guard replacement altogether.

Construction Duration time: 65 Calendar days

D. ITEM IV, ALTERNATE DEDUCT NO. 3: Provide as ITEM III except exclude door and door frame painting.

Construction Duration: 65 Calendar days.

D. ITEM V, ALTERNATE DEDUCT NO. 4: Provide as ITEM IV except exclude wall painting.

Construction Duration: 60 Calendar days.

E. ITEM VI, ALTERNATE DEDUCT NO. 5: Provide as ITEM V except exclude replace Nora Rubber flooring per schedule with sheet vinyl, see finish floor plans and finish schedule.

Construction duration: 60 days.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted.

01 00 00 -3

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give four to six week’s notice to the Contracting Officer/COR so that a sponsor for security badge can be identified to obtain security clearance and identification badge for all the construction workers who will be working at the site. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The General Contractor shall install a combination lock to secure the construction site, and provide duplicate keys and lock combinations to the Contracting officers representative (COR)for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

01 00 00 -4

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Not Used

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

01 00 00 -5

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Not Used

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as shown on the drawings or as determined by the COR.

E. Workmen are subject to rules of Medical Center.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To ensure such executions, Contractor shall furnish the COR with a schedule of phasing with dates on which the Contractor intends to accomplish work in each specific area of project or portion thereof. In addition, Contractor shall notify the COR three weeks in advance of the proposed date of starting work in each specific area of the project site or portion thereof. Arrange such schedule to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center

01 00 00 -6

Director, COR and Contractor. Proposed phasing is as shown on next page. Contractor to allow two full days of interval between phases, to allow using service to move equipment out of the next phase of construction. The 2 day period is included in the total duration indicated in the STATEMENT OF BID ITEMS.

01 00 00 -7

01 00 00 -8

The intent is for:

phase one (1) to be completed in 3.5 weeks, phase two (2) to be completed in 3.5 weeks phases three (3) to be completed in 2 weeks phase four (4) four to be completed in 1 week

The contractor shall organize the work such as to complete the

Northernmost OR and ancillary areas first and move southwards, to allow users to move equipment back in the completed rooms. TWO (2) days between each phase are allowed for users to move equipment out of the next phase. The phase duration includes infection control barrier setup and demolition. The housekeeping closet room flooring, one each in phase 1 and 2, which involves removal of existing tiles and installation of new tiles is required to be completed during the same time frame as the respective phase. Contractor is expected to use multiple crews simultaneously as needed. Contractor is encouraged to review the specified phasing plans and provide suggestions to expedite the work.

Contractor’s normal working hours shall be from 6.00 am to 3.00 pm.

However, the contractor is expected to work over the weekends and during alternate working hours after 3.00 pm to expedite the work. All noise generating operations must be scheduled after hours or on weekends with prior coordination with COR, to allow emergency surgeries to be scheduled in rooms as far as possible from the area of noise.

J. When a construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, 01 00 00 -9 equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days n advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

L. See spec section SECTION 01 35 26 for Infection control measures.

Operating Rooms require the highest level of infection control.

Contractor must use double filteration for negative air machine to ensure no dust enters the hospitals’ return air ducts.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

01 00 00 -10

2. Method and scheduling of required interruption to any part of the hospital must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR. Areas to be protected in place must be documented or contractor will be responsible for all repairs to damaged areas.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Seven days before expected partial or final inspection date, the Contractor COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

01 00 00 -11

1. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

2. Equipment in areas that might be used for accessing other areas, must be protected from dust with an infection control barrier, like McCain wall system.

E. In case walls are damaged and require patch and repair, paint used must match with existing in color and type. Paint used in OR suite is epoxy paint by Dunn Edwards.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. Not used.

01 00 00 -12

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

01 00 00 -13

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property.

1.17 Not Used

1.18 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials, demolition debris and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use service elevators in Building No. 500. for daily use and for special nonrecurring time intervals. Personnel for operating elevators will not be provided by the VA. Furthermore, if required, contractor may request the use of staircase # 3 and # 4 located on the north of the building to access project site from 1st floor. See attached drawing for contractor’s path of travel.

01 00 00 -14

01 00 00 -15

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

1.20 NOT USED

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. Not used

C. Not used

D. Heat: Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

E. Electricity:

1. Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity is available at no cost to the

Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

01 00 00 -16

1.22 NOT USED

1.23 NOT USED

1.24 INSTRUCTIONS

A. Contractor shall furnish Maintenance manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

1.25 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR. Provide

Construction sign around the construction area as required, to provide information of project name, scheduled date of completion, contractor’s information and contact number.

1.26 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm

(three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Standard Detail Drawing Number SD10000-02 can be found on www.VA TIL) of safety sign showing required legend and other characteristics of sign and is made a part of this specification.

E. Post the number of accident free days on a daily basis.

1.27 PHOTOGRAPHIC DOCUMENTATION

A. Before start of construction, contractor to document as-built condition and provide to COR. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing

01 00 00 -17

200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

7. As-built conditions of walls and ceilings, all visible electrical/ mechanical/ plumbing systems shall be documented post-inspection and pre- installation. This process shall include all finished systems located in the walls and ceilings of all rooms at the Project.

9. As-built finished conditions of the interior of each building including floors, ceilings and walls shall be documented at certificate of occupancy or equivalent, or just prior to occupancy, or both, as directed by COR

14. Regular (8 max) interior progressions of all walls of the entire project to begin at time of floor demolition. Floor preparation and substantial completion of flooring installation at each phase.

1.28 VIOLATIONS

A. Any contractor found in violation of any applicable regulation, shall be subject to the appropriate fines.

1. Contractor may appeal violations in writing to the Facilities Project Manager.

2. Note fines listed below:

Construction Barricade 1st Offence 2nd Offence 3rd Offence

Temporary walls sealed, no penetrations Warning $250.00 $750.00

Temporary doors have closers Warning $250.00 $750.00

Door frames have gasket, doors close and seal properly

Warning $250.00 $750.00

Construction site door locked from unauthorized entry

Warning $250.00 $750.00

Interstitial properly sealed and maintained to prevent dust travel

Warning $250.00 $750.00

Negative Air If Required (Class 3 and 4) 1st Offence 2nd Offence 3rd Offence

All windows and doors not properly closed in construction area

Warning $2500.00 $7500.00

Negative air machine(s) not running (24/7) Warning $250.00 $750.00

01 00 00 -18

Negative air machines filters not clean Warning $250.00 $750.00

Negative air discharge hoses not intact Warning $250.00 $750.00

Negative air discharge hose not properly vented Warning $250.00 $750.00

Fire Safety (Fire Protection) 1st Offence 2nd Offence 3rd Offence

Fire sprinkler heads are obstructed Warning $500.00 $1000.00

Fire sprinkler heads not protected from damage during construction

Warning $500.00 $1000.00

Fire extinguisher missing Warning $250.00 $500.00

Fire extinguishers not properly mounted Warning $250.00 $500.00

Fire extinguishers not checked monthly Warning $250.00 $500.00

Fire extinguishers annual service not done Warning $250.00 $500.00

Blocked fire exits Warning $2,500 $5,000

Failure to maintain fire watch during hot work with appropriately trained staff

Warning $2,500 $5,000

Propped open or tied open fire or smoke doors $2,500 $3,500 $5,000

Failure to obtain a hot work permit prior to work $2,500 plus expenses

$3,500 plus expense

$5,000 plus expenses

Setting off fire alarm system without prior written COR approval

$2,500 plus expenses

$3,500 plus expense s

$5,000 plus expenses

Setting off a fire sprinkler without prior written COR approval

$2,500 plus expenses

$5,000 plus expense s

$10,000 plus expenses

- - - E N D - - -

02-01-15

West Los Angeles OR Flooring PROJECT SCHEDULES Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers).

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COTR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services.

These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

vhaglasubhan Highlight

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The

COTR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule.

C. The VA will report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports. The

Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches)

The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints.

Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the

Contracting Officer identifying these date constraints and secure the

Contracting Officer’s written approval before incorporating them into the

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019 network diagram. The Contracting Officer’s separate approval of the

Project Schedule shall not excuse the contractor of this requirement.

Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with

Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 30 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the Contracting

Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the

Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

D. The Complete Project Schedule shall contain approximately ________work activities/events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019 activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE CONTRACTOR), the

Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this Section, a responsibility code for all activities/events of the project for which the

Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than

20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COTR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the Project Schedule.

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

D. Compact Disk Requirements: Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-

PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83 (PAYMENT UNDER FIXED-

PRICE CONSTRUCTION CONTRACTS). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor shall attend all monthly schedule update meetings. The Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports in accordance with the

Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the

Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods.

This will require detailed record keeping for each of the manual progress payment updates.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COTR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to the Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file

(s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities / events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the Contractor from the requirements specified.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the Contracting Officer or the VA representative.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes –

Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

Veteran Affairs 01 32 16.15 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification and supporting evidence as the COTR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer produced calendar dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88

(Changes – Supplemental). The Contractor shall include, as a part of each change order proposal, a sketch showing all duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

05-01-17

West Los Angeles OR Flooring SHOP DRAWINGS, PROJECT DATA, AND SAMPLES Veteran Affairs 01 33 23 MYNG architects 18-720 – VA 691-18-102WL Date Issued 06/11/2019

SECTION 01…