S06 SF30 36C25726Q0817 0004.docx

36C25726Q00817 0004 36C25726Q00817 0004

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-25-2026

TBD

None 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

To all Offerors/Bidders

36C25726Q0817 08-14-2024

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-09-2026 16:00 CDT

The purpose of Amendment is to:

1. Provide the answers/attachments to the technical questions received.

2. Extend the offeror’s due date to 10/9/2026, 4PM CDT.

3. All other terms and conditions remain the same.

Technical Questions | 36C25726Q00817

1. In reference to section B.2 Statement of work, paragraph E:

a. What is the minimum flow rate through the condensate polisher?

Answer: See steam condensate polisher section in SOW.

b. What is the maximum flow rate through the condensate polisher?

Answer: See steam condensate polisher section in SOW.

c. Does the VA require a twin alternating/duplex condensate polishing design?

Answer: Twin Softening system designed for temperatures up to 165°F - 200°F.

d. Is this a brand-new contract OR if there is (was) an incumbent performing these services?

Answer: Brand-new contract.

2. SOW Section I, items a–c, page 6; Addendum to FAR 52.212-1, item 5, page 40; Basis for Award, Section C.1, page 41. The SOW requires supervision, foremen, and supplemental staff but does not identify the three key positions below or the documents needed to demonstrate compliance:

a. Please confirm whether the awarded contractor must provide a designated Site Safety and Health Officer (SSHO), project superintendent, and Contractor Quality Control Manager (QCM) as key personnel.

Answer: Yes.

b. For each required position, please identify whether the quotation must include the individual's name, résumé, certifications, organization chart, and letter of commitment, or whether those items are post-award submittals.

Answer: Certifications for SSHO and QCM.

c. Please state the Government's review and approval period for each key-personnel package.

Answer: Qualifications & training must be submitted with proposal package.

a. SOW Sections D, F, and H, pages 4–6; Service Contract Act Wage Determination 2015-5227, Revision 30. The attached wage determination covers service employees, while substantial portions of the scope appear to involve construction trades, including demolition, concrete, piping, welding, electrical work, controls, and commissioning - Please confirm whether the acquisition will be administered as a service contract or a construction contract for labor standards, safety, and key-personnel requirements.

Answer: Service Contract.

b. If the Construction Wage Rate Requirements apply to any portion of the work, please provide the applicable construction wage determination and contract clauses.

Answer: N/A.

c. Please explain how mixed service and construction labor is to be classified and priced.

Answer: Firm-fixed price service contract.

3. SOW Sections D and F, pages 4–5; SOW Section L, page 7. The scope includes hot tapping, welding, electrical work, rigging, concrete work, and operations in an active VA medical-center energy plant, but the solicitation does not identify a complete governing safety program:

a. Please identify the complete safety requirements governing this project and their order of precedence.

Answer: VA Construction Safety Guidebook / VA Technical Information Library.

b. Please confirm whether compliance is limited to applicable OSHA requirements or also includes a current edition of EM 385-1-1, VA Master Construction Specification safety sections, VHA facility safety policies, or other project-specific requirements.

Answer: OSHA rules apply along with all VA Construction / Safety policies and guidelines.

c. Please provide any incorporated safety specification or facility policy that is not reproduced in the solicitation.

Answer: https://vatilms.va.gov/vatilms/catalog https://vaww.fro.va.gov/guidebooks/construction-safety-guidebook.

4. SOW Section I, items a–c, page 6. No SSHO qualification standard appears in the SOW, which prevents offerors from pricing a consistent level of safety experience and training:

a. If an SSHO is required, please state the minimum years and type of construction-safety experience.

Answer: Certifications for SSHO and QCM.

b. Please identify required OSHA 30-hour training currency, EM 385-1-1 training and refresher requirements, First Aid/CPR/AED certification, competent-person qualifications, and any required CSP or CHST credential.

Answer: OSHA 30-hour, EM 385-1-1 training and First Aid/CPR/AED certification.

c. Please identify the documents required for Government acceptance and the deadline and review period for approval.

Answer: Qualifications & training must be submitted with proposal package.

5. SOW period of performance, page 4; SOW Sections D, F, and H, pages 4–6. The nine-month performance period may include off-site design and procurement as well as intermittent field work, so the required safety coverage directly affects staffing and price:

a. Please define when the SSHO must be physically present and whether full-time coverage is required whenever any contractor or subcontractor performs on-site work.

Answer: When work is being performed onsite.

b. Please confirm whether coverage is required during mobilization, deliveries, demolition, hot taps, welding and NDT, equipment setting, tie-ins, testing, commissioning, and after-hours work.

Answer: When work is being performed onsite.

c. Please state whether the SSHO may also serve as superintendent, QCM, foreman, or in another productive role, and identify any limits on those collateral duties.

Answer: SSHO must be independent of other roles.

6. SOW Section H.III, page 6; SOW Section L, page 7. The required plans, permits, and alternate coverage are not defined, although the Government reserves broad stop-work authority:

a. Please list all required safety submittals and permits, their submission dates, and the Government review period.

Answer: Permits required prior to start of work, building, electrical, plumbing, and mechanical permits.

b. Please clarify whether the contractor must provide an Accident Prevention Plan, Activity Hazard Analyses/JHAs, site-specific emergency plan, hot-work plan and permits, lockout-tagout plan, confined-space program, fall-protection plan, lift and rigging plan, infection-control risk assessment, or Interim Life Safety Measures documentation.

Answer: Yes.

c. Please confirm whether an approved alternate SSHO is mandatory and whether work must stop whenever the primary or alternate SSHO is unavailable.

Answer: No.

7. SOW Section I, items a–c, page 6. The SOW requires competent supervision but does not define the experience appropriate for an operating medical-center energy plant:

a. If a project superintendent is required, please state the minimum experience and credential requirements.

Answer: The minimum experience required should equal or exceed the difficulty level of this project.

b. Please confirm whether the individual must demonstrate prior work in an occupied medical facility or central plant; chilled-water and steam-condensate systems; hot tapping; stainless- and carbon-steel piping; equipment setting; electrical and controls integration; and multi-trade subcontractor coordination.

Answer: Yes, as requested in solicitation E.4, #6 - Provide reference for up to three contracts within the last five years of similar size and scope.

c. Please identify the required résumé format, submission deadline, and Government approval timeline.

Answer: Not applicable to SOW.

8. SOW Section I, items a–c, page 6; SOW Section G.2, page 5. The SOW refers to both supervision and a foreman but does not define the superintendent's presence, authority, or compatibility with other positions:

a. Please confirm whether the superintendent must be dedicated and physically present whenever on-site work is performed, including work by subcontractors and after-hours crews.

Answer: Yes.

b. Please state whether the superintendent may also serve as the foreman, SSHO, or QCM.

Answer: SSHO must be independent of other roles.

c. Please confirm that the superintendent must have authority to direct all subcontractors, coordinate with the COR and facility shops, commit the contractor on daily schedule and sequencing matters, and stop nonconforming or unsafe work.

Answer: Yes, aligned with the COR.

d. Please identify requirements for an approved alternate superintendent.

Answer: As per Contractor.

9. SOW Section F.20, page 5; SOW Section H.I, page 6. The Energy Center must remain operational, but the solicitation does not define outage windows or coordination requirements needed for sequencing and pricing:

a. Please provide the normal allowable work hours and identify work that must occur after hours or on weekends.

Answer: The Energy Center Is open 24 / 7 / 365. Contractor must coordinate with the COR.

b. For chilled-water and condensate hot taps, shutdowns, tie-ins, and controls cutovers, please state the required advance-notice period, required method-of-procedure or outage-plan format, maximum allowable outage duration, approval authority, and available VA operator support.

Answer: 2 weeks.

c. Please confirm whether premium-time labor must be included in the firm-fixed price.

Answer: Firm Fixed Price contract, provide complete price per the price schedule.

10. SOW Section D.12, page 4; SOW Sections F.16 and F.18, page 5; Amendment 0001. The solicitation assigns design development to the contractor but does not state the professional-design, review, permitting, or record-drawing requirements.

Please define the required design deliverables for the renovation plan, new drawings, specifications, materials, schedule, and custom-engineered system drawing:

a. Please confirm whether drawings or calculations must be sealed by a Texas-licensed professional engineer.

Answer: Yes, the approved modifications to the existing system.

b. Please identify required design-review stages, review durations, and permitted resubmissions, and provide the governing HVAC Design Manual revision and applicable VA Standard Details.

Answer: TBD, upon contract award.

c. Please identify the authority having jurisdiction, permit fees, and required as-built format.

Answer: Industry standard.

11. VAAR 852.204-72, pages 27–29; SOW Section I.c, page 6. The personnel-vetting clause is included, but the risk-level table is blank and the mobilization impact is not defined:

a. Please identify the risk designation and credentialing process for the superintendent, SSHO, QCM, trade workers, and short-duration vendor or NDT personnel.

Answer: All personnel must check in in the control room prior to any work in the plant.

b. Please state expected processing times, required forms, fingerprinting or background-investigation steps, badging location, escort options, and whether personnel may begin work while credentials are pending.

Answer: All work is to be in the energy center. All personnel must check in in the control room prior to any work in the plant.

c. Please confirm whether these activities occur within the nine-month period of performance.

Answer: Yes.

12. SOW Section I.b, page 6; Basis for Award, Section C.1, page 41. The contractor must plan, monitor, coordinate, and control the work, but the required reporting system is not specified:

a. Please identify the superintendent's required project-control deliverables and meeting cadence.

Answer: Aligned with COR objectives.

b. Please confirm whether the contractor must provide a baseline critical-path schedule, schedule updates, three-week look-ahead schedules, daily reports, manpower and equipment logs, progress photographs, submittal and RFI logs, procurement tracking, meeting minutes, and weekly progress meetings.

Answer: Yes Aligned with COR objectives.

c. Please provide any required forms or software format.

Answer: N/A.

13. SOW Section G.2, page 5; SOW Section M, page 7. The SOW references a required quality-control procedure but does not define a contractor QC organization or process:

a. Please confirm whether the weekly COR inspection with the foreman is Government quality assurance only or is intended to satisfy the contractor's quality-control requirement.

Answer: It is to ensure the government is receiving quality workman ship & products.

b. Please state whether the contractor must provide a formal Contractor Quality Control program and a designated QCM.

Answer: Yes.

c. Please confirm whether preparatory, initial, and follow-up control phases are required for each definable feature of work.

Answer: Yes.

14. SOW Section G, page 5; SOW Section I, page 6. The required level of QCM independence and site coverage materially affects staffing, particularly during intermittent field phases:

a. If a QCM is required, please state the minimum experience, training, and certification requirements and the Government approval process.

Answer: The minimum experience required should equal or exceed the difficulty level of this project.

b. Please confirm whether the QCM must be independent of production supervision or may also serve as superintendent, SSHO, foreman, or project manager.

Answer: SSHO must be independent of other roles.

c. Please define the required on-site presence, authority to reject nonconforming work, and alternate-QCM coverage during absences.

Answer: COR/SME / alternate-QCM to be determined by contract awardee.

15. SOW Sections D–H, pages 4–6; SOW Section M, page 7. Without a defined QC submittal and review process, offerors cannot consistently plan inspection staffing, documentation, or mobilization:

a. Please identify the required contents and submission date for the QC Plan.

Answer: TBD, during initial awardee meeting.

b. Please confirm whether the plan must include a submittal register, definable-features-of-work list, inspection and test plan, preparatory and initial meeting records, hold and witness points, daily QC reports, deficiency and rework tracking, material-receipt inspections, calibration records, photographs, and turnover dossier.

Answer: Yes.

c. Please state the Government review period and whether work may begin before QC Plan approval.

Answer: Only with COR approval.

16. SOW Section D.6, page 4. The requirement for 100 percent visual testing and MT or UT on 10 percent of the remaining welds does not identify the technical standard, sampling method, or consequence of a failed examination:

a. Please identify the governing welding and acceptance code; weld-procedure and welder-qualification requirements; NDT personnel qualification standard; and whether an independent third-party testing agency is required.

Answer: Per industry standard.

b. Please define the weld population used to calculate the 10 percent sample, who selects the welds, the acceptance criteria, report format, and Government witness or hold points.

Answer: COR will coordinate with foreman to decide upon award.

c. Please define the extent of additional testing required after a rejected weld.

Answer: Remove failed weld section reweld and retest for passing result.

17. SOW Section D.13, page 4; SOW Section F.17, page 5; SOW Sections H.IV–H.VII, page 6. The SOW requires startup checks and flushing results but does not define a complete and auditable acceptance process for the chilled-water and steam-condensate systems:

a. Please provide the required testing, commissioning, and acceptance matrix for both systems.

Answer: Testing in accordance with manufacture recommendations & COR approval.

b. Please identify requirements for piping pressure tests, flushing and water-quality results, pump rotation and vibration limits, equipment startup, controls point-to-point testing, sequences of operation, alarms and trends in APOGEE or DESIGO, and performance testing at design flow and temperature.

Answer: 1 ½ times system operation pressure, remaining testing in accordance with manufacture recommendations.

c. Please identify turnover requirements for operator training, O&M manuals, spare parts, as-built drawings, and warranties.

Answer: Prior to completion of required work.

d. Please state which tests require advance notice or Government witnessing, the responsible approving official, and the criteria for substantial and final acceptance.

Answer: All tests should be witnessed and or monitored by COR.

18. The SOW requires filtering 4.2 million gallons every 12 hours, which is approximately 5,800 gallons per minute. The specified filter housing has 12-inch pipe connections, which carry approximately 3,500 gallons per minute at standard design velocity. At that rate, the full volume is filtered every 20 hours, not 12. Both requirements cannot be met as written. Please confirm which governs:

(A) The 12-hour turnover, which requires larger (16–18 inch) housing connections and a larger pump; or

(B) The 12-inch housing as specified, with a turnover of approximately 20 hours.

Answer: B.

19. Please confirm the design flow rate the VA intends for the bypass filtration pump, and whether 5,833 GPM is continuous duty or a periodic cleanup campaign with a reduced continuous side stream rate.

Answer: Continuous system filtration.

20. VA HVAC Design Manual §4.2.3.3(d), cited in the SOW, requires 25–50-micron initial media reducing to 5 micron after the system is clean. The specified cartridge XP-G1-6100E is 10 micron, and the SOW states it supplements existing 10-micron assemblies. Please confirm the intended micron rating and whether a staged media program is acceptable Answer: 10-micron filters are to be used throughout start up, testing and completion.

21. The electrical service, feeder, disconnect, and starter/VFD for the filtration pump within contractor scope or furnished by VA? Please confirm available capacity at the Energy Center MCC. A 125–150 HP motor is indicated at 5,833 GPM.

Answer: Furnished by contractor, power is available for contractor.

22. The 2″ cleanout is routed to the blowdown tank. Please confirm VA has verified discharge of chilled-water-loop inhibitor chemistry to that tank against applicable Dallas Water Utilities limits.

Answer: Wastewater permits are already established with the city of Dallas.

23. Please confirm the required number of resin tanks. The SOW specifies 30″ × 84″ 304L tanks at 20 ft³ each and progressive flow programming but does not state quantity. At 200 GPM, three tanks yield 13.6 gpm/ft²; two yields 20.4 gpm/ft².

Answer: Reference CP-600-BFV-TW Condensate Polisher Twin Softening system is designed for flow rate ranges from 150gpm-200gpm.

24. Please provide a current condensate analysis — total iron, total hardness, conductivity, pH, and oil/hydrocarbon — along with average and peak return rates, so exchange capacity and regeneration frequency can be designed rather than assumed.

Answer: These readings change daily, the required system flow rating was supplied in the SOW.

25. The SOW specifies “High-Capacity Cation Softening Resin.” At continuous 170°F service with cold-water regeneration, standard 8% crosslink gel resin is subject to thermal and osmotic degradation. Please confirm that higher-crosslink (10% DVB) or macroporous strong acid cation resin is acceptable and confirm whether temperature-compensated backwash sequencing is required.

Answer: The required parameters are provided in the SOW.

26. The mandatory pre-proposal site visit was held 9/3/2026. Please confirm the facility visit roster is closed and whether any additional site visit will be scheduled prior to the 9/25/2026 offer due date.

Answer: An additional site visit was held on 9/14/2026.

27. Please provide as-built drawings or P&IDs for the chilled water loop, thermal storage tank, and condensate return system, and identify intended hot tap locations and available system outage windows.

Answer: Tap points have been identified during site visit and will be finalized in first meeting walkthrough, drawings attached.

28. Block 15 lists the delivery ZIP as 75216; the Addendum lists 75126. Please confirm the correct address.

Answer: 75216.

29. Is this project tax exempt?

Answer: Yes.

30. Can the Government identify any temporary laydown or staging area?

Answer: Yes.

31. Can the Government provide as-built drawings, P&IDs, or current flow diagrams for the chilled-water loop and steam condensate system?

Answer: Drawing attached.

32. Please confirm the required number of condensate polishing tanks.

Answer: Reference CP-600-BFV-TW Condensate Polisher Twin Softening.

33. Are the existing pipe sizes, materials, operating pressures, and temperatures at each proposed tie-in point confirmed?

Answer: Yes.

34. Can the VA identify the exact locations of the required chilled-water and condensate tie-in points?

Answer: Tap points have been identified during site visit and will be finalized in first meeting walkthrough, drawing attached.

35. What is the GPM for the filters required on the chilled water filtration system?

Answer: Reference parker XtreamPure High Flow Filter Cartridges (AP) Part #: XP-G1-6100E.

36. Is this being connected to the existing BAS for the hospital?

Answer: Reference SOW.

37. Who is the control contractor at the facility? Is there a POC?

Answer: Siemens.

38. Will there be scheduled outages for this scope of work?

Answer: Minor outages will be coordinated through COR.

39. Per the SOW for the Chilled Water Filtration System - 12. Develop a detailed renovation plan including new drawings, design, specifications, materials, and timelines. All the drawings need to be stamped from a licensed mechanical engineer?

Answer: Yes, The approved modifications to the existing system.

40. Will new concrete pads be required?

Answer: Yes, Depending on weight loading.

41. Will the contractor be required to provide 3rd party engineering services for rebar placement and concrete mix designs?

Answer: Yes.

42. Will hot taps be required for the steam and chilled water piping?

Answer: Yes, only a temporary shutdown will be permitted for certain items determined by plant supervisor /COR.

43. Will Stainless Steel welding certifications be required?

Answer: Stainless steel welding certifications are required whenever a project involves regulated industries, high safety risks, or strict corrosion-resistance standards where weld failure could cause structural collapse, leaks, or contamination.

44. How many service visits are required for the condensate polisher?

Answer: Until completion of required obligations on SOW.

45. The FARs identify that is this an SDVOSB set aside, however on Block 10 of the SF1449 shows this set aside as unrestricted. Please identify which set aside is applicable.

Answer: SDVOSB requirement.

46. Is there a bid guarantee for this project?

Answer: N/A.

47. Is this project considered a Design Build Procurement? What is the Basis for Award?

Answer: No. The basis for award is listed in the solicitation.

48. Please identify the proposal technical requirements for this solicitation.

Answer: Reference SOW: Background

49. Do you have a list of bidding GCs you could forward, or will a site visit sign-in sheet be posted?

Answer: Site Visit sign-in sheet attached.

Attachments:

See attached document: ECB2-70-H019 Campus Chilled Water Flow Diagram_Redacted.

See attached document: ECB2-70-H006 Chilled Water Flow Control Diagram_Redacted.

See attached document: Site Visit Sign-in_9-14-2026.

See attached document: Site Visit Sign-in_9-3-2026.