Sources Sought Notice 36C25726Q0457.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C257-26-AP-2704| SPS Medivator EndoDry Cabinet

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 78550

SOLICITATION NUMBER* 36C25726Q0457

RESPONSE DATE/TIME/ZONE 04-24-2026 12:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VA Valley Coastal Bend Harlingen Care Center 2601 Veterans Drive Harlingen TX 78550

POINT OF CONTACT*

Contract Specialist Shannon Robinson shannon.robinson3@va.gov

PLACE OF PERFORMANCE

VA Valley Coastal Bend Harlingen Care Center 2601 Veterans Drive Harlingen, TX

POSTAL CODE 78850

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research.

The Department of Veterans Affairs - Network Contracting Office 17 is seeking information in response to this Sources Sought Notice for market research purposes only. Interested Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, Small Business Administration Section 8a, Women- Owned, and other socio-economically disadvantaged small businesses who believe they possess the experience and qualifications to successfully perform the scope of work described below are encouraged to respond in order for us to make a set-aside determination and to determine if any domestic products are available in the market.

Any business, regardless of business size, who believe they possess the experience and qualifications to successfully perform the scope of work described below, can respond to this source sought notice.

Responses are being sought from qualified businesses capable of providing the required equipment and services outlined below. The anticipated North American Industry Classification System (NAICS) code for the work 339113 Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 Employees.

See below for summary of the project scope.

Summary of Project Scope The Department of Veterans Affairs - Network Contracting Office 17 is seeking to procure brand name or equal Steris Medivator EndoDry Cabinet with an authorized vendor to supply and deliver the item(s). This equipment is intended for use by the VA Valley Coastal Bend Harlingen Care Center, Station 740 (VATVCB HCC), located in Harlingen, Texas. Please refer to below questions and to the attached draft Statement of Work (SOW) for additional details.

Interested Parties Potential candidates having the capabilities necessary to provide the stated equipment and services at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Shannon Robinson at shannon.robinson3@va.gov, no later than April 24, 2026, 12:00 PM CST. No telephone inquiries will be accepted.

All responses must include the following details:

1. Company Information mailto:shannon.robinson3@va.gov, o Company name and address o SAM UEI number o Point of contact (name, phone number, and email address)

2. Business Classification o Indicate your company’s size and business representation (e.g., Service-

Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman-Owned Small Business (WOSB), Large Business, etc.)

3. SDVOSB/VOSB Compliance o If your company is an SDVOSB or VOSB, can it comply with clause

852.219-76, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products, in fulfilling the requirements of the draft SOW?

4. Small Business Status o Is your company considered a small business under NAICS code 339113

(identified in this Sources Sought)?

5. Capability Statement o Provide a capability statement addressing your company’s ability to meet the requirements outlined in the draft SOW.

o Include any other relevant information demonstrating your company’s ability to meet the requirements outlined in the draft SOW.

6. Equipment Manufacturer and Country of Origin o Is your company the manufacturer of the equipment your company could provide to fulfill the requirement?

o If you are not the manufacturer, provide the manufacturer’s name of the equipment your company could provide to fulfill the requirement?

o If you are not the manufacturer, are you authorized directly by the Original

Equipment Manufacturer to resell the equipment your company could provide to fulfill the requirement?

o What is the country of origin of the equipment your company could provide to fulfill the requirement?

7. Current Federal Contracts o Does your company hold any current federal contracts (e.g., GSA, NAC, SAC, NASA SEWP, etc.)?

o If yes, provide:

Contract type Contract number Expiration date

8. Contract Availability o If your company holds a federal contract, are the services described in the draft SOW available through that contract?

In addition to the information above and demonstration to the government that the interested party can provide the required services that fulfill the required specifications in the SOW, please provide:

• Any questions/concerns in regard to the SOW.

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

/END OF NOTICE/

VA TEXAS VALLEY COASTAL BEND

HARLINGEN CARE CENTER

STATEMENT OF WORK

Medivator EndoDry Cabinet

Equipment Package

1 Introduction

The VA Valley Coastal Bend Harlingen Care Center (VATVCB HCC) has a requirement to purchase Brand Name or Equal Steris Medivator EndoDry Cabinet, 8 shelves, with an authorized vendor to supply and deliver the item(s) identified in Table 1 below.

Table 1 – Package Items Summary

Item Number Item Description Quantity

1. DRY1001 Endodry Adv Cabinet Ss Ol

2. INS1011 Install

3. CAS1000

GTIN:

00677964097683

Transport Cassette

4. SE2000453 2 Yrs Total Care Connect Endodry (Large/

Small Fan)

2 Background:

The Medivator EndoDry Cabinet is intended to aid in the drying of clean Endoscope/Colonoscopes. The drying cabinet is designed to reduce manual drying time. The cabinet has HEPA filtered cabinet air and optional HEPA air purge that connects to Medivator connection blocks.

3. Scope:

The Medivator Endodry Cabinet provides a safe environment to dry Endoscopes/colonoscopes. This cabinet helps to ensure devices are not exposed to prolonged heat with immediate notifications through user-set temperature controls. This cabinet also has the capability to dry lumens or cannulated instrumentation.

4. Specific Tasks:

1.) Provides exact digital control of 50–104-degree Fahrenheit.

2.) Provides compressed medical grade air; 29 to 145 PSI.

3.) Meets various workflow needs. Minimum 8 shelf capability.

4.) Offers easy-to-clean construction and removable/washable shelves and drip pans.

5.) Total dimensions of 1900mm x 600mm x 540mm.

6.) Power requirement of 100-240 VAC, 50/60HZ

Site Address

2.1.1 The address of the VA Texas Valley Coastal Bend Harlingen Care Center is listed below. Additional information on delivery is located in section 2.4.

VA Valley Coastal Bend Harlingen Care Center 2601 Veterans Drive, Harlingen, TX. 78550

2.2 Site Visit Information for Vendors

2.2.1 POC: TBD

2.3 Schedule and Order Management

2.3.1 The awardees’ actual delivery dates will be confirmed by VA upon award.

2.3.2 Post-award the vendor will coordinate delivery with the POCs listed prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is expected to be directed at the location identified in section 2.1.1. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics Warehouse (primary), prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours, which are defined as: 0800 to 1600 (i.e.: 8:00am to 4:00pm Central Time), Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Standard Warranty

2.5.1 The products shall be covered by vendor’s standard warranty terms and provisions provided; however, the warranty coverage shall be no less than the following:

2.5.2 The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty.

2.5.3 The warranty period set forth therein shall run for one year following the first day of use at VATVCB.

2.5.4 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.

2.5.5 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund based on the purchase price paid therefor); and

The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective products returned under this paragraph.