S06 36C25726Q0441 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0003 08-05-2026

Department of Veterans Affairs

Central Texas Veterans HCS

1901 Veterans Memorial Dr. Building #171

Temple TX 76504

Department of Veterans Affairs

Central Texas Veterans HCS

1901 Veterans Memorial Dr. Building 171

Temple TX 76504

To all Offerors/Bidders

36C25726Q0441

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-13-2026 15:00 CDT

X 1

The purpose of this amendment is to extend the quotes due date and provide Government answers to submitted questions.

Frank Mendoza

Additional questions are not authorized unless is a question to clarify a Government’s response to the questions below. Final request for clarifications to the questions below shall be submitted not later than Thursday, 6 August 2026 1:00 PM CDT. No additional questions or clarifications requests will be accepted after Thursday, 6 August 2026 1:00 PM CDT

1. Is work expected to be done on weekends?

Government Response: Weekend work is permitted and expected to minimize disruption, per

SOW Section 12.

2. If weekend work is not allowed, will access be granted during normal hours?

Government Response: Normal-hours access may be granted when it does not disrupt patient care. Work has to be on the weekends not to exceed 10 hours per day.

3. Will lights, once ordered, be stored on VA premises?

Government Response: Onsite storage may be allowed depending on VA space availability;

coordination required. Will store in Blng 206

4. If stored on VA premises, will they be available for weekend work?

Government Response: Stored lights may be accessible on weekends depending on engineering coordination.

5. How many rooms will be available at a time for installation?

Government Response: Room availability will be determined by OR scheduling and project sequencing.

6. Will the VA accept equivalent surgical lighting systems from other manufacturers?

Government Response: Equivalent systems may be proposed if they meet all SOW technical requirements. Proposed OR lights have to fit on the existing infrastructure.

7. May vendors propose nearest standard radial arm lengths if equivalent?

Government Response: Nearest standard lengths may be proposed if functional equivalence is maintained.

8. Clarify the function of the Vertical Support Tube component.

Government Response: The tube supports mounting of lighthead/arms within the suspension system.

9. Provide itemized lists for Install Kits 2 and 3.

Government Response: Install kit contents are vendor-specific to support controllers and mounting.

10. Why are installation kits listed only for certain rooms? Must vendor provide all mounting components?

Government Response: Vendor must provide all components required for full installation in every room.

11. Are adapter plates intended for connecting new lights to existing support structures?

Government Response: Adapter plates are to be provided by the vendor as needed. Used for interfacing with existing ceiling structures if required.

12. Have existing support structures been evaluated and approved for reuse?

Government Response: Existing structures have not been fully evaluated; vendor must verify suitability.

13. May the vendor replace multiple wall control panels with one?

Government Response: A single control panel is acceptable if it maintains required functionality.

14. Is vendor responsible for patching unused wall openings?

Government Response: Vendor is responsible for patching and finishing any unused openings.

15. Should the new wall control panel be installed in existing locations?

Government Response: Preferred locations are existing panels unless workflow requires adjustment. Alternate locations shall be approved by the VA.

16. Is vendor responsible for all electrical work and finish restoration?

Government Response: Vendor shall be responsible for all necessary electrical, patching, and finish work.

17. Is vendor responsible for full PCRA/ICRA Level 4 containment?

Government Response: Vendor shall be responsible for full Level IV PCRA/ICRA containment per the SOW.

18. May new systems reuse existing electrical circuits if compatible?

Government Response: Circuits shall be reused if compatible with code and manufacturer specs.

19. What is the intended electrical source for minor rooms without isolation panels?

Government Response: Vendor must provide circuits according to room electrical infrastructure.

20. Should Cath Lab 123 light replacement occur during other construction?

Government Response: Cath Lab 123 lighting will be changed in another project.

21. Preferred sterile handle type?

Government Response: Sterile handles must support adjustment of all required parameters.

22. Confirm rooms included in project.

Government Response: Rooms listed in solicitation and SOW constitute the full project set.

23. Provide room numbers for minor procedure rooms.

Government Response: VA will provide minor procedure room identifiers post-award. Refer to the SOW for room numbers.

24. Confirm required quantity of lightheads per room.

Government Response: Quantities must match clinical and structural room layout.

Lightheads

OR 107 3 1 single boom and 1 dual boom

OR 108 3 1 single boom and 1 dual boom

OR 110 3 1 single boom and 1 dual boom

OR 118 3 1 single boom and 1 dual boom

OR 119 3 1 single boom and 1 dual boom

OR 121 3 1 single boom and 1 dual boom

OR 122 2 2 single booms

OR 124 2 2 single booms

Minor Procedure Room 1 2 2C28-163-T 1 dual boom

Minor Procedure Room 2 2 2M101-163-T 1 dual boom (Berchtold)

Minor Procedure Room 3 2 2M103-163-T 1 dual boom

Total 28

25. Provide full room-by-room equipment matrix.

Government Response: All materials for the new lights shall be provided by the vendor for approval by the VA.

26. Confirm correct total lighthead quantity.

Government Response: Total quantity must align with SOW and site-confirmed requirements.

27. Which document governs when discrepancies exist?

Government Response: SOW governs when discrepancies exist between documents. Unless an answer to a SOW reference is updated by these answers.

28. Will VA provide ceiling, structural, and electrical drawings?

Government Response: VA will provide available drawings post-award.

29. Has VA verified existing support structures?

Government Response: Vendor must assess support structures for compliance.

30. If supports fail, must vendor design structural modifications?

Government Response: OR lights shall be supported by the existing infrastructure.

31. Are stamped structural calculations required?

Government Response: No

32. May vendors propose alternate arm combinations?

Government Response: Alternate arm configurations may be proposed if compliant.

33. Provide ceiling heights and mounting elevations.

Government Response: Vendor will existing ceiling heights

34. Provide installation schedule and completion date.

Government Response: Shall be provided by the vendor and approved by the VA.

35. Define maximum allowable downtime per room.

Government Response: Downtime must remain minimal per SOW Section 12.

36. When will installation occur (hours/shifts)?

Government Response: Work may occur after-hours and weekends to reduce disruption.

37. Will rooms be cleared or must vendor protect equipment?

Government Response: Vendor shall protect any equipment remaining in room.

38. What notice is required for shutdowns and closures?

Government Response: Provide VA with two week notice before any shutdown can be approved.

39. Will rooms be available consecutively?

Government Response: Sequential room availability depends on OR operations.

40. Confirm Level IV PCRA/ICRA applies to all rooms.

Government Response: Level IV applies to all rooms and phases.

41. Who issues PCRA/ICRA permit?

Government Response: VA issues the permit.

42. Hazardous-material survey status?

Government Response: Hazardous-material surveys are available upon request.

43. Approved negative-air exhaust location?

Government Response: Exhaust location determined per ICRA requirements.

44. Models and quantity of old surgical lights to remove.

Government Response: Vendor must remove existing lights as part of de-installation.

45. Are in-light cameras included?

Government Response: In-light cameras are not included.

46. Are monitors included?

Government Response: Monitors are not included.

47. Provide salient characteristics for requested lights.

Government Response: Characteristics follow SOW technical requirements.

48. Is a hard wall required for Level IV PCRA?

Government Response: Yes

49. Clarify D2 biweekly water flushing requirement.

Government Response: Flushing log used to document water safety protocols.

50. Will lights be stored onsite?

Government Response: Onsite storage may be allowed depending on VA space.

51. Will stored lights be accessible weekends?

Government Response: Yes

52. How many rooms available at a time?

Government Response: Room count depends on OR scheduling.

53. Confirm responsibility for electrical work.

Government Response: Vendor responsible for electrical per SOW.

54. May vendor use onsite dumpster?

Government Response: Yes

55. Will facility require LIM panel certification?

Government Response: Yes

56. Can VA provide OR electrical and structural drawings?

Government Response: VA may provide drawings.

57. How many ORs may vendor work on concurrently?

Government Response: Concurrent OR work allowed as schedule permits.

58. Is onsite storage available?

Government Response: Storage availability depends on VA facilities.

59. Required quote validity period?

Government Response: Quotes should remain valid 120 days after receipt of the quotations..

60. Can proposal deadline be extended?

Government Response: Yes, refer to the quote due date extension on this or subsequent amendments as applicable.

61. Regarding VAAR 852.215-70 Service-Disabled Veteran-Owned And Veteran-

Owned Small Business Evaluation Factors, is there a set percentage.

Government Response: There is no specific percentage price credit established under VAAR

852.215 70 for SDVOSB/VOSBs. The clause directs evaluation preference in terms of Full

Credit, Partial Credit, or Some Credit as a non-price factor, not as a fixed quote discount.

62. Which models and how many total are the old surgical lights that need to be removed.

Government Response: Refer to notes taken at the site visit, Information for that assessment was available at the site visit.

63. Does this solicitation include any in-light cameras for the lights – if so, how many and for which lights specifically?

Government Response: Refer to notes taken at the site visit, Information for that assessment was available at the site visit. Refer to the SOW for additional details regarding the OR lights.

64. Can you provide a list of the salient characteristics for the surgical lights requested.

Government Response: Refer to the SOW for additional details regarding the OR lights.

65. The Price/Cost Schedule identifies several items as “Vertical Support Tube LFS Flat

Screen Upper” in various lengths. Please clarify the function of this component and identify which portion of the surgical lighting or suspension system it represents.

Government Response: A vertical support tube, sometimes referred to as the “upper” VST, forms the central column that suspends both the radial arm/light head and the flatscreen bracket from the ceiling. It ensures vertical stability and enables seamless positioning of both the light head and the flat screen monitor.

66. The room requirements reference “Install Kit 2” and “Install Kit 3” with custom panels. Please provide an itemized list of the components included in each installation kit and clarify the type, purpose, dimensions, material, and finish requirements of the custom panels.

Government Response: Refer to notes taken at the site visit, Information for that assessment was available at the site visit.

67. Installation kits are listed for only certain rooms. Please clarify why installation kits are required in those rooms but not in the remaining rooms. Please also confirm whether the selected vendor must provide all mounting and installation components necessary for every room, regardless of whether an installation kit is specifically listed.

Government Response: Refer to notes taken at the site visit, Information for that assessment was available at the site visit.

68. Project Coordination14. Cath Lab 123 is scheduled to undergo construction associated with replacement of its biplane imaging system. Does the VA intend for the surgical light replacement in this room to occur during the same construction period? If so, please provide the anticipated schedule and clarify any required coordination with the imaging-system vendor or general contractor.

Government Response: This requirement is now removed from the SOW, refer to answer to

Question 24 for updated list of rooms and lights.

69. Please confirm that all quantities in the Price/Cost Schedule are consistent with the intended room-by-room configurations. If a discrepancy exists between the Price/Cost

Schedule, Statement of Work, room schedule, and information provided during the site visit, which information should vendors use as the basis of their proposals.

Government Response: If discrepancies exists, below is the order of basis to provide the quotes.

a) Government answers to the questions.

b) Statement of Work.

c) Price/cost schedule.