36C25726Q0374 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 03-26-2026

36C257

Department Of Veterans Affairs Network Contracting Office 17

1901 Veterans Memorial Drive Temple TX 76504

To all Offerors/Bidders

36C25726Q0374

03-19-2026

X

X X

X 1

Project: TJC Mock Inspection at El Paso VA Health Care System

This amendment is issued to provide responses to the questions received from interested vendors regarding the solicitation.

All other terms and conditions remain unchanged.

See continuation page(s) for details.

TJC Mock Inspection Questions

1. Training materials / printed standards

The SOW references providing 25 sets of contractor-developed training materials and printed standards. Please confirm whether this requires 25 full printed copies of the cited standards/manuals for attendees, or whether contractor-developed training materials for 25 attendees plus limited reference copies of the cited standards would satisfy the requirement.

Government Response: Contractor shall provide 25 sets (hard copies) of the referenced standards + 25 sets (hard copies) of contractor-developed training material.

2. Virtual versus in-person training May one or both required training sessions be delivered virtually or in a hybrid format, provided all required content is covered and attendee participation/documentation is maintained?

Government Response: All required training sessions shall be delivered in person at the El Paso VA Health Care System.

3. Electronic delivery versus hard-copy delivery Where the SOW references cloud delivery, may final deliverables and training materials be submitted electronically through a secure shared platform instead of hard-copy binders, except where printed copies are expressly required?

Government Response: Yes, unless where required to be hard copy as per SOW.

4. Meaning of “cloud delivery” Please clarify whether “cloud delivery” refers to contractor-hosted secure file sharing, a VA-approved collaboration environment, or another Government-designated platform.

Government Response: For purposes of this requirement, “cloud delivery” refers to a contractor‑hosted secure file‑sharing platform.

5. Updated life-safety plan source files For updated life-safety plans and associated deficiency markups, will the Government provide editable source files such as AutoCAD, Bluebeam, or layered PDFs, or should offerors assume updates will be performed from static PDF plan sets only?

Government Response: The Government will provide the most current set of Life Safety drawings in AutoCAD format for contractor use.

6. Required deliverable format for markups and plan updates Please confirm the expected final format for building-plan deficiency identification and updated life-safety plans, including whether annotated PDFs are acceptable or if native CAD revisions are required.

Government Response: Deficiency identification may be submitted in annotated PDF format; however, the Contractor shall provide the final revised Life Safety Plans in AutoCAD format.

7. Training attendee scope Please confirm whether the 25-person training requirement applies to one audience across two sessions, or to two separate audiences that would each require complete material sets.

Government Response: Training shall be delivered to two separate audiences.

Audience A (approximately 13 staff) and Audience B (approximately 12 staff) will each receive the full set of required training sessions and documentation at separate times to ensure continuity of operations.

8. Document review / presentation period Please confirm whether the referenced document review and presentation effort is expected to occur remotely, on site, or at the contractor’s discretion.

Government Response: Document review and the associated presentation/ briefing shall be conducted on site

9. Credential documentation For required credentials, should offerors provide copies of active certifications with the quote, or is a resume and certification information sufficient?

Government Response: Offerors shall submit copies of all required active certifications in addition to resumes demonstrating relevant experience.

10. Relevant experience / past performance Will the Government consider relevant healthcare safety, life-safety, EOC, infection control, and survey-readiness experience performed in VA, other federal healthcare settings, or comparable healthcare systems as acceptable experience for this requirement?

Government Response: Yes

11. Preferred report templates or formats Does the Government have preferred templates or required formats for reports, deficiency logs, photo documentation, and Excel-based summaries, or may offerors use their own standard formats so long as all required elements are addressed?

Government Response: Offerors may utilize their own standard templates and formats, provided all required elements are included and the format reasonably simulates Joint Commission survey practices.

12. Distribution of responses Will responses to vendor questions be issued to all interested offerors through an amendment or written Q&A?

Government Response: All responses will be provided through an amendment and will be posted to sam.gov.

13. Is it possible to get a detailed facility list, including square footage and occupancy count, as applicable for each space?

Government Response: Please see below information on buildings and square footage. No occupancy counts readily available. Main building (building 1) has around 1,700 active employees.

14. Are the EOC/IC and LS assessments required to be in parallel, consecutively, or can they be scheduled separately?

Government Response: Can be scheduled separately

15. Section 4.7 of the RFQ lists the following Contractor Provided Training requirements.

Please confirm that El Paso VAHCS wants the training days focused as follows:

1 dedicated day for SOC specific topics (Reference RFQ Sections 4.7.1 to 4.7.1.4) 1 dedicated day for EOC & IC specific topics (Reference RFQ Sections 4.7.2 to 4.7.2.3) Government Response: Confirmed. One (1) training day shall be dedicated to SOC‑specific content, and one (1) training day shall be dedicated to EOC/IC‑specific content. As noted previously, training will be delivered to two separate audiences.