36C25726Q0306 .pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

674-26-2-5066-0051

36C25726Q0306 02-27-2026

Elizabeth Muela 915-891-5001 ext 6035 03-19-2026 10:00 am CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

X 100

X

238330

$19 Million

N/A

X

Department of Veterans Affairs Central Texas VA Healthcare System 1901 S. 1st Street, Bldg 222

Temple, TX 76504

36C257

Department Of Veterans Affairs Network Contracting Office 17

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Remove carpeting and installation of new flooring at the CTXVA in Temple, TX in accordance with the Statement of Work

(SOW)

This acquisition is being conducted IAW FAR Part 12.

Scheduled Site Visit: Wednesday March 4, 2026, at 10:00am CST Technical Questions are due no later than Wednesday March 11, 2026, at 10:00am. CST

Refer to Addendum 52.212-1 and Addendum 52.212-2 on pages 12 to 16 for additional information.

See CONTINUATION Page

X X

X 1

Mr. Shawn R. Reinhart Contracting Officer

36C25726Q0306

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

(End of Clause)

C.2 ADDENUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-2 ADDENDUM to EVALUATION - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Specialist Elizabeth Muela

Department Of Veterans Affairs Network Contracting Office 17

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion and acceptance of work.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB __________ __________________

Carpet Removal and New Flooring Installation of Building 222

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 45 days ARO 1.00

B.4 STATEMENT OF WORK

Remove Carpet & Installation of New Flooring - Building 222

1. REQUIREMENT: The Central Texas Veterans Health Care Facility at 1901 S. 1st Street, Temple Texas 76504, has a requirement to remove carpeting and installation of new flooring in Building 222.

2. SCOPE: The Contractor shall provide all labor, materials, tools, and equipment necessary to remove materials. The contractor shall be responsible for replacing and/or adding any materials necessary to complete project. The Contractor shall perform work be done in Building 222 (see attachment 1), Central Texas Veterans Health Care Facility at 1901 S. 1st Street, Temple Texas 76504. The Contractor shall conduct a walkthrough upon completion of all work with the VA Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (COR). The Contractor shall have a minimum of five (5) years’ experience with this type of project. All work shall comply with federal, state, and local regulations and be completed according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

3. PERIOD OF PERFORMANCE (POP): The period of performance shall be completed within 45 Days After Receipt of Order (ARO).

4. HOURS OF WORK: The normal hours of work are 0800-1630 Monday through Friday. Work shall be performed during normal working hours. The majority of the work shall be performed during normal working hours unless otherwise approved by the Contracting Officer’s Representative.

The Government observes the listed days as holidays. If the holiday falls on a Saturday, the Friday before is the holiday. If the holiday falls on a Sunday, the Monday after is the holiday:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

5. PROJECT REQUIREMENTS: The Contractor shall perform the following during the entire project:

• The Contractor shall coordinate all work of approximately 8,500 square feet of carpet removal, installation of approximately 8,500 square feet of new Luxury Vinyl Tile flooring, and installation of new trim (See Attachment 2 and 3 for room locations).

• The Contractor shall coordinate with the COR or ACOR two weeks prior to any proposed closure or reduction of passable ingress/egress, or accessible access entries disturbance. Additionally, the contractor shall post construction safety signage, and alternate travel routing at location of disturbance where needed on site. Provide notice of closure of entrance/exits and sidewalk in the affected areas; provide signage identifying alternate entrance and exit location.

• The Contractor shall ensure all Contractor personnel are provided with Personal Protective Equipment (PPE) and used by all Contractor personnel and visitors.

• The Contractor shall comply with the requirements for Type C/Class IV (High Risk) Infection Control Risk Assessment (ICRA).

• The Contractor shall be responsible for having proper equipment (Materials for Hard Barrier and Plastic walls, Air Pressure monitor / Manometer, HEPA filtered Air Scrubbers, and Particulate counter) to meet these requirements.

• The Contractor shall ensure all work is performed in accordance with industry standards. Where conflict occurs between these guidelines the more stringent requirement shall be observed. All conflicts in site conditions or materials shall be brought to the COR attention prior to beginning any work.

• The Contractor shall ensure all work is performed by skilled/trained/certified/licensee craftsperson of their respective trades.

• The Contractor shall work ensure all work is completed and complies with best practices of industry standards.

• The Contractor shall limit/prevent damage to areas not covered in this scope of work. Finishes materials, structure damage due to contractor negligence shall be repaired at the contractor’s expense.

• The Contractor shall repair/damage caused by Contractor personnel at no expense to the Government.

• The Contractor shall ensure all repairs/damages match existing appearance and materials.

• The Contractor shall clean the work area daily to keep dust to a minimum.

• The Contractor shall ensure all work conforms to the standards of these specifications.

• The Contractor at no additional cost to the Government shall correct work not meeting these specifications.

• The Contractor shall ensure all work is accomplished by mechanics skilled in the trade.

• The Contractors Supervisor shall always be available to address any needs from start to finish of the project.

• The Contractor shall alert the COR and ACOR of daily progress.

6. WORK TO BE PERFORMED:

• The Contractor shall build Infectious Controlling Barriers according to ICRA requirements.

• The Contractor shall remove furniture from area(s) of work and replace once flooring and cove base has been installed.

• The Contractor shall remove and properly dispose of all damaged materials “existing carpet” and any other materials to be replaced during project.

• The Contractor shall remove any left-over residue from existing flooring and clean areas accordingly.

• The Contractor shall use a leveling compound to smooth sub-floors to better accommodate the new Luxury Vinyl Tile installation.

• The Contractor shall install new Luxury Vinyl Tile (LVT) flooring, see Attachment 4 (or equivalent), per manufacturer’s specifications.

• The Contractor shall ensure the flooring installed in rooms shall be perpendicular to flooring installed in hallways, see Attachment 7.

• The Contractor shall install transition strips per Attachment 6, or equivalent.

• The Contractor shall ensure each transition piece is installed under each door.

• The Contractor shall ensure transition pieces are darker in color to show the difference in contrast to newly installed LVT flooring.

• The Contractor shall install new cove base, see Attachment 5 (or equivalent), per manufacture’s specifications.

• The Contractor shall ensure all debris is removed from the worksite in a covered and sealed container.

• The Contractor shall only use approved egress routes designated by the COR and/or ACOR.

7. CONTRACTING OFFICER’S REPRESENTATIVE (COR): The Contractor shall contact the VA COR or ACOR prior to start of the work:

Contracting Officer’s Representative (COR) Ty Ryan Engineering Technician 254-560-0334 Ty.Ryan@va.gov

Alternative Contracting Officer’s Representative (ACOR) Roger Adams Maintenance Supervisor 254-743-2979 Roger.Adams@va.gov

8. CODES AND STANDARDS: The Contractor shall provide all applicable safety signage and barricades applicable to OSHA, VA, and VHA regulations.

• The Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

• The Contractor shall ensure protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

• The Contractor shall ensure compliance with OSHA and State construction safety regulations.

• The Contractor shall ensure that all Contractor personnel have completed the OSHA 30-hour construction worker course.

• The Contractor shall ensure that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training.

• The Contractor shall provide the COR with verification of completion of training prior to performing work.

9. SAFETY PLAN: The Contractor shall submit a safety plan for VA review and approval prior to the start of work performance. The Safety Plan shall be in accordance with OSHA and VA Regulations and include at a minimum:

• Safety and Health Policy (i.e., company policy)

• Safety and Health Objectives (i.e., company goals, procedures, etc.)

• Job Site Inspections (i.e., safety inspection/potential hazards/prevention, etc.)

• Contractor Safety Administrator (i.e., competent person/safety officer)

• Personal Protective Equipment (i.e., head, hearing, and eye protection, footwear, clothing, gloves, etc.)

• Safety Rules (i.e., rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

• Job Safety Training (i.e., OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course - competent person

• 10 Hour OSHA Construction Safety Course - all others

• Safety Discipline (i.e., correction of violations, etc.)

• Immunizations: The Contractor shall provide written proof of all workers immunization of the

Flu and TB tine vacations, upon request. Immunizations shall be current for 1 year or through the duration of the project. If flu shot is not valid a mask is always required while on the VA property.

• Emergency Procedures (i.e., responsibilities, procedures, etc.)

• Written Hazard Communication Program (i.e., responsibilities, procedures, list of hazards, MSDS, etc.)

• PPE is available and properly worn.

• Clothing is relatively dust free with the construction area and patient areas.

10. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue a normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The contractor will be required to be mindful of the area operations, and patient areas while conducting the cleaning. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property, and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the period.

11. PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required by Federal law and the State of Texas.

12. WARRANTEE: The Contractor shall warrant work to be free of defects and workmanship for the duration of 1 year.

(END OF STATEMENT OF WORK)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

(End of Clause)

C.2 ADDENUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING -

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [ ] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

(End of Clause) (End of Addendum to 52.212-4)

(END OF SECTION C)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

See attached document: WD 2015-5237 Rev 29. 12.3.2025 Attachment 1- Site Map Attachment 2- First Level Area of Work Attachment 3- Second Level Area of Work Attachment 4- LVT Flooring Spec Sheet Attachment 5- Cove Base Spec Attachment 6- LVT Flooring Transition Strip Attachment 7- Flooring Layout

(END OF SECTION D)

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.va.gov/oal/library/vaar/

(End of Provision)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS -

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAILURE TO SUBMIT A COMPLETE OFFER

IN ACCORDANCE WITH THE

INSTRUCTIONS CONTAINED IN THIS

ADDENDUM WILL RESULT IN REMOVAL

FROM FURTHER CONSIDERATION FOR

AWARD.

SUBMITTING OFFER TO ANY PERSON NOT BELOW WILL

BE CONSIDERED DIVULGING SOURCE SELECTION

INFORMATION, AND VIOLATION OF THE PROCUREMENT

INTEGRITY ACT.

Submission of Questions and Proposals:

Questions: All questions shall be received by Wednesday, March 11, 2025, at 10:00 am CST.

All questions submitted for this solicitation shall be electronically sent to the following email addresses: elizabeth.muela@va.gov. Please title email with Solicitation Number, Questions.

Questions shall clearly identify which part of the solicitation. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. Answers to questions will be addressed via an amendment to the solicitation and posted to https://www.sam.gov.

mailto:elizabeth.muela@va.gov https://www.sam.gov/

Proposals: All proposals are due NLT Thursday, March 19, 2025, at 10:00 AM CST via e-mail only to elizabeth.muela@va.gov. Quotes shall be received on or before the date and time specified in Block 8 of the SF 1449. Please title email with Solicitation Number, Proposal Submission. All proposals shall be submitted in two (2) separate volumes and labeled with RFQ Number, Offeror’s Name, and the appropriate volume number. All proposals shall be in a PDF format with the Solicitation Number and the Offerors’ name. PROPOSALS

RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED FOR

AWARD. PROPOSAL SHALL NOT INCLUDE CAPABILITY STATEMENTS OR SBA

LETTERS VERIFYING SDVOSB STATUS. FAILURE TO RETURN ALL REQUIRED

DOCUMENTATION AS OUTLINED BELOW WILL REMOVE OFFEROR FROM

FURTHER CONSIDERATION FOR AWARD.

VOLUME I SHALL NOT CONTAIN THE PWS OR ANY CLAUSES AND

PROVISIONS NOT REQUIRING TO BE FILLED OUT, SIGNED. AT A

MINIMUM THIS SHALL BE 4 PAGES.

Volume I: Solicitation, Offer and Award Documents, Representations and Certifications. This volume shall contain only the signed SF 1449, any SF30’s, and completed and signed Representation and Certification. All Offeror’s are required to complete Blocks 12, 17a, 30a, 30b, 30c, and Section B.1.a. Block 12 (Discount Terms) refers to discount Contractor will give the Government for prompt payment in percentage (i.e., Net 20). All Offeror’s are required to fill out and return all Clauses and Provisions that have fill-ins. Failure to return all fill-in Clauses and Provisions will make Offeror ineligible for award. The Government will not accept Clauses and Provisions from SAM.gov, as SAM.gov does not contain VA Acquisition and Representation Clauses and Provisions.

Volume I: Technical. This volume shall contain only the offeror’s technical approach for fulfilling the requirements of the PWS. Offerors shall provide the signed subcontract agreement between the prime contractor and the subcontractor.

Volume I: Price. This volume shall contain the Price using B.2 Schedule of Services continuation section. An Excel spreadsheet may be used but shall in the same format as Schedule B.2. The price proposal shall be specific, complete in every detail, and separate from the technical proposal. Prices shall be evaluated for fairness and reasonableness and will be compared against competing proposals and the independent Government cost estimate. Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

Volume I: Past Performance. The Government will obtain past performance information from CPARS. Offerors shall only provide past performance where Offeror was the prime contractor. Submission shall include the contract number and not the solicitation number. Emphasis will be on recent, relevant past performance.

Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Performance Work Statement.

Volume II: Technical Redacted. This volume shall contain only the offeror’s technical approach provided in Volume I. Redacted is defined as: edited especially in order to obscure or remove sensitive information. Sensitive information is defined as data that can identify the company (i.e., company name, company logo, names of personnel working mailto:elizabeth.muela@va.gov for the company, referring to the company as the incumbent, naming subcontractor companies, subcontractor employees etc.) Offerors shall provide redacted subcontract agreements between the prime contractor and the subcontractor.

Volume Title Digital Copies Maximum Pages

I Solicitation, Offer and Award Documents, and Representations and Certifications 1 No page limit (PDF)

I Technical Approach 1 25 (PDF)

I Price 1 No page limit (PDF and/or Excel)

I Past Performance 1 No more than 5 references II Technical Approach (REDACTED) 1 25 (PDF)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

All proposals shall be valid for 90 days from closing date of solicitation. The Government will not accept more than one (1) proposal per Offeror. (This supersedes FAR 52.212-1(e), Multiple offers.) PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL

NOT BE CONSIDERED FOR AWARD.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SDVOSB’s: Upon receipt of proposal, certification of status will be verified. The SBA’s Small Business Search will be utilized to determine SDVOSB status and is located at:

https://search.certifications.sba.gov/. DO NOT SUBMIT SBA LETTERS VERIFYING

SDVOSB STATUS.

Failure to submit a complete offer in accordance with the instructions contained in this addendum WILL result in removal from further consideration for award.

(End of Addendum 52.212-1)

E.3 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability Price Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

https://search.certifications.sba.gov/

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) E.4 52.212-2 ADDENDUM to EVALUATION - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The following Evaluation Criteria is incorporated into 52.212-2 as an addendum to the solicitation:

All quote submissions will be screened to ensure the minimum solicitation requirements have been met. Those requirements are outlined within the Addendum to FAR 52.212-1, Instructions to Offerors. Failure to submit a complete offer will result in removal from further consideration for award.

Quotes that met the minimum solicitation requirements will then be reviewed on an individual basis to determine Technical Capability when matched against the SOW and past performance suitability.

Next, the comparative evaluation will commence. Quotes will be compared against one another in a pairwise fashion to determine which quote provides the best overall value to the government using technical capability, past performance, and price.

The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation.

The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so.

a. Basis for Award. The Government intends to award a single Firm-Fixed-Price (FFP) contract resulting from this solicitation to the Technically Acceptable offeror meeting or exceeding the requirements for acceptability in accordance with FAR Part 12.203(c). By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements as listed within the PWS. Failure to meet a requirement or inability to perform or provide all services requested shall result in an offer being removed from further consideration.

Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum. The Government is not required to select a response that exceeds the minimum. Responses may exceed the minimum. Each response shall at a minimum meet the solicitation requirements.

The Government is not requesting or accepting alternate proposals. The Contracting Officer reserves the right to award without exchanges. Exchanges are defined as seeking clarification. Each initial offer should contain the offeror's best terms from a Technical Capability and Price standpoint.

b. Resulting Contract shall be based on the Contractor’s Capabilities to provide the services or supplies listed in the Performance Work Statement reflected in Technical Capability (Factor 1) and the proposed Price (Factor 2).

EVALUATION FACTORS AND CRITERIA. Offerors shall address in detail their capabilities to perform services by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements. Failure to meet a subfactor will result in an overall rating of “Did Not Meet” for the Technical Factor.

Factor 1 - Technical Capability: Offerors shall address in detail its technical capabilities by describing their proposed approach to each sub-factor. Offeror’s technical proposal shall address the feasibility of meeting contract requirements with respect to providing the VA with a high level of confidence in successful performance. Rating will be based upon the extent to which the offer addresses each of the factors and sub-factor. All technical sub-factors will be evaluated based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements and problems involved in meeting or exceeding the standards for the various tasks, and to the extent in which uncertainties are identified and resolutions proposed. Proposals may exceed the minimum requirements; however, Offerors are cautioned that overzealous technical proposals may be determined by the Contracting Officer not to be in the best interest of the Government during the best value trade-off analysis. This factor will be used to determine the Offeror’s ability to successfully manage the full range of contractual requirements, and background and relevant information regarding stability and strengths; each sub-factor is equally important.

Sub-Factor (a) - Experience. Describe your company’s experience to perform the work described in the Statement of Work.

Sub-Factor (b) - Technical Approach. Describe your company’s technical approach to perform the work described in the Statement of Work.

Factor 2 - Price The total evaluated price will be based on the estimated quantities identified in the schedule. Offerors shall submit their Price using the B.2 Price Schedule. The price proposal shall be specific, complete in every detail, and separate from the technical proposal. Line items for those option periods shall be sufficiently completed. Prices shall be evaluated for fairness and reasonableness and will be compared against competing proposals and the independent Government cost estimate. Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

Factor 3 - Past Performance: Past Performance information may also be obtained from other sources available to the Government to include but not limited to CPARS (Contractor Performance Assessment Reporting System) or other databases, interviews with Program Managers, and other Contracting Officers. A lack of past performance will NOT be considered a “negative.” Past Performance will be rated recent, relevant past performance. Recent is defined as work performed within the last 5 years that is similar in size and scope of the work described in the Performance Work Statement. Relevant is defined as work similar in size and scope of the work described in the Performance Work Statement.

(End of Addendum to 52.212-2)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

(END OF SECTION E)

(END OF SOLICITATION)