36C25726Q0306 0003 pdf.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0003 03-25-2026

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

To all Offerors/Bidders

36C25726Q0306

02-27-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-30-2026 10:00am CDT

See CONTINUATION Page

X 1

a. The purpose of this amendment is to answer the questions received from vendors and to extend the offeror due date and time from March 27, 2026 10:00am CDT to March 30, 2026 at 10:00am CDT.

b. Provide answers to questions.

c. Extend the solicitation offeror due date/time stated in block 11 above.

///SEE CONTINUATION PAGES///

Shawn R. Reinhart Contracting Officer

36C25726Q0306-0003 CONTINUATION PAGES

QUESTIONS WITH ANSWERS

QUESTION 1: Could the Government confirm if the approximate 8,500 square feet of carpet removal and installation of new LVT flooring referenced in the Statement of Work represents the total quantity for both floors combined, or if additional areas may be included during the project?

ANSWER 1: The VA can confirm that there is a total quantity for both floors combined of 8,500 square feet of flooring that will need to be removed and new flooring to be reinstalled.

QUESTION 2: The SOW indicates that the contractor shall use a leveling compound to prepare the subfloor prior to installing the LVT. Could the Government clarify the expected condition of the existing substrate and whether there is a maximum allowable thickness or scope for the leveling compound?

ANSWER 2: Conditions of floor are unknown until existing carpet is removed.

QUESTION 3: The SOW requires installation of transition strips under each doorway with a darker color contrast to the LVT flooring. Could the Government confirm the expected type of transition strip and provide an estimated quantity or locations for these installations?

ANSWER 3: LVT style strip. Location of transition strips can be located on Attachment 7 of the package.

QUESTION 4: Is the contractor responsible for performing moisture testing (ASTM F2170 or F1869) prior to LVT installation, and if moisture mitigation is required, should it be included in the base bid or treated as a separate item?

ANSWER 4: Contractor shall need to perform moisture testing, please include in base bid.

QUESTION 5: Please confirm the type of existing flooring currently installed (e.g., VCT, carpet, LVT) and whether an asbestos survey has been performed prior to demolition.

ANSWER 5: Current flooring that is installed is carpet over concrete. No survey has been performed, building was built after 2016, no hazardous materials were used.

QUESTION 6: Are there any required licenses, certifications, or specific qualifications for contractors performing flooring installation on this project (e.g., manufacturer-certified installers, OSHA certifications, or VA facility requirements)?

ANSWER 6: See SOW paragraph 5.

QUESTION 7: The SOW states that the contractor shall remove furniture from the work areas and reinstall it after flooring installation. Could the Government confirm whether any medical equipment, modular furniture, or fixed items will be relocated by the Government prior to construction?

ANSWER 7: No furniture will be moved by the VA. The Contractor shall be responsible for removing and reinstalling furniture as it was originally located.

QUESTION 8: The SOW indicates that the contractor is responsible for obtaining any required licenses and permits in accordance with federal and Texas regulations. Could the Government clarify if any specific permits or approvals from the VA facility or local authorities are anticipated prior to starting the work?

ANSWER 8: See paragraphs 8 and 9 of the SOW. OSHA 10 and OSHA 30 requirements.

QUESTION 9: Are there approved flooring systems already used in other VA buildings that the facility prefers to match?

ANSWER 9: Yes, Attachment 4 LVT Spec Sheet is a flooring system and color that is being used in other areas of the facility.

QUESTION 10: Can you confirm the ICRA class level and containment requirements expected for this project?

ANSWER 10: Contractors should plan/bid for ICRA level 4. Our Patent Safety team will do a final determination as to whether the level can be downgraded.

QUESTION 11: If a company has limited federal past performance, would private-sector projects of similar size and scope be considered acceptable references?

ANSWER 11: Yes, they can be used as references.

QUESTION 12: Are there any formatting preferences or common issues you typically see in proposals for this type of solicitation?

ANSWER 12: Yes, failure to follow the instructions outlined in Addendum 52.212-1.

QUESTION 13: Should the price proposal include demolition, disposal, leveling compound, trim, and transition strips as a single line item under CLIN 0001?

ANSWER 13: Pricing proposal shall contain all costs associated with performing the work.

QUESTION 14: Is there an Independent Government Cost Estimate (IGCE) range that offerors should be mindful of when preparing pricing?

ANSWER 14: Yes, but as this is not a Construction or A/E requirement, the Government does not provide a Rough Order of Magnitude (ROM).

QUESTION 15: When will we be able to get the information from IT when all items will be moved?

ANSWER 15: Contractor will be notified 3 days prior to any IT equipment being moved to work project with-in the phasing plan.

QUESTION 16: Will this job need to be completed in phases? Such as completing the far left side of the floor and then moving items back to left side and then completing the middle and far right side?

ANSWER 16: Yes, this job will need to be completed in phases.

QUESTION 17: I would also like to know where the lay down area will be located and a drawing if possible, to keep gear separate from the jobs.

ANSWER 17: The VA will designate a laydown area.

QUESTION 18: Last a few questions on the cubicles:

Can I get a cubical layout Can I get a cubical data plate for the 2 different kinds of cubicles Are the cubicles connected via whips?

ANSWER 18: Furniture layout attached. Cubicles are connected via whips.

QUESTION 19: Are we responsible for 6mil soft barrier in the interstitial areas between floors as indicated in ICRA 4?

ANSWER 19: Contractor shall be responsible to provide all equipment and materials to abide by ICRA level 4 standards

QUESTION 20: How many dead air systems will this job require? If math is correct we will need 5 HEPA machines on the 2nd floor (each covers 1,500 cubic feet) Current jobs that we have done have gauges on them that will suffice for that calculation model that is stated in the SOW.

ANSWER 21: Amount will ultimately depend on the phasing size of the construction area.

QUESTION 22: Will the maintenance dept. open the window so that the fire rated OSB to vent out as required by ICRA4?

ANSWER 22: Windows are fixed and cannot be opened.

QUESTION 23: The SOW states “The Contractor shall ensure all debris is removed from the worksite in a covered and sealed container”. Does the Government have guidance what it considers a “sealed container”?

ANSWER 23: Roll-off dumpster with tarp system.

QUESTION 24: Will the Government dumpster be able to be used by the contractor?

ANSWER 24: Removal of all debris is the responsibility of the Contractor.

QUESTION 25: Does the Government have a recommendation on a work phasing plan? The contractor can create a phasing plan. However, the main factor in a phasing plan is the movement of occupied workers doesn’t go based on the proposed phasing plan then that will incur addition costs and time.

ANSWER 25: The VA will create a phasing plan and work with the occupants of the building to coordinate their movements.

QUESTION 26: Can the Government confirm the carpet removal area is 8,500 square feet?

How was the 8,500 sq ft calculated?

ANSWER 26: Yes, the VA can confirm the carpet removal area is 8,500 square feet. The square feet was calculated with As-Built drawings.

QUESTION 27: In attachment 3 the second level area of work room 236 which is the break room and room 207 which is a utility closet are shaded as being the work area. Does the Government want carpet in these areas?

ANSWER 27: The VA would like the current flooring on the 2nd floor, in attachment 3 shaded areas, to be removed and replaced with newly installed LVT. Maintenance room 207, may be excluded.

QUESTION 28: Are we to dispose/abate of any asbestos, lead, mold, or other hazardous an appropriate hazardous material site survey report.

ANSWER 28: Yes, Contractor is responsible for disposing of all materials at an appropriate disposal site.

QUESTION 29: What will the ICRA level be for this project?

ANSWER 29: Contractors should plan/bid for ICRA level 4. Our Patent Safety team will do a final determination as to whether the level can be downgraded.

QUESTION 30: Are there any required/proprietary subcontractors the general contractor is to hire associated with this project?

ANSWER 30: The Government does not make recommendations for subcontractors.

QUESTION 31: Will all work associated with this project be able to be performed during regular working hours?

ANSWER 31: See SOW paragraph 4.

QUESTION 32: It is our understanding that the Solicitation is a negotiated Bid (RFP) design-bid-build project with the Government's AE being responsible for the design portion (providing a full and complete set of Specifications and Plans) and the successful offeror being responsible for bidding and building the project based on the Specifications and Plans provided by the required to perform any design- ANSWER 32: This is not a negotiated bid (RFP), nor is it a design-build project involving AE.

This is a Firm-Fixed Priced Request for Quote (RFQ), hence the Q in the solicitation number. If it was an RFP, there would be a R in the solicitation number. See Block 5 of SF 1449.

QUESTION 33: Are we required to provide a 24-hour/day on-site fire watch during demolition?

ANSWER 33: No, 24-hour fire watch is needed.

QUESTION 34: Please confirm 1) Fire Suppression to be left in place as-is. 2) Parts of the fire suppression system are to be replaced. If so, please specify what is to be replaced. 3) The entire fire suppression system is to be removed and replaced throughout the entire construction space.

ANSWER 34: Yes, Fire Suppression is to be left in place as-is. No parts of fire suppression system are to be removed and replaced through the entire construction space.

QUESTION 35: Who is responsible for moving furniture prior to the flooring being replaced? If this is the GC’s responsibility, how are we to quantify the amount to be removed and reinstalled?

ANSWER 35: Contractor is responsible for moving furniture prior to flooring being replaced.

QUESTION 36: Volume I: Technical requests that contractors provide a signed agreement between the subcontractor and prime. May we forego this requirement? We cannot enter a contract with a subcontractor until the project is awarded.

ANSWER 36: No, contractors may not forego this requirement. The intent of this requirement is to ensure contractors have a viable subcontractor, if using a subcontractor.

QUESTION 37: Volume I: Past Performance has ambiguous requirements. Could you clarify what we need to submit as part of our references?

ANSWER 37: Past Performance requirement is not ambiguous. It clearly states the Government will obtain past performance information from CPARS but also recommends Contractors provide information on similar projects Contract number, telephone number and email address of the POC) where the Contractor is the prime contractor.

QUESTION 38: Can the VA provide a plan page showing the furniture/equipment layouts of all the furniture that has to be removed and reinstalled?

ANSWER 38: Furniture layout attached.

QUESTION 39: Can the VA provide the manufacturer and model numbers for the cubicles that have to be taken apart for moving and reinstallation?

ANSWER 39: Series: Trendway Choices -ECWSR243696

QUESTION 40: Will the VA be able to extend the 45-day POP as this project will take longer to perform due to being occupied during construction?

ANSWER 40: The VA will consider extending the 45-day POP, within reason.

QUESTION 41: Can the VA confirm the square footage of the flooring removal/replacement as the drawings show "Not to Scale"?

ANSWER 42: The VA can confirm that there is a total quantity for both floors combined of 8,500 square feet of flooring that will need to be removed and new flooring to be reinstalled.

Yes, the VA can confirm the square footage with the original As-Built drawings.

See attached document: 1st Floor Furniture Layout.

See attached document: 2nd Floor Furniture Layout.

(END OF AMENDMENT)