S06 - 36C25726Q0269 0001 Amendment Heat Exchanger Tube Repair.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 03-04-2026

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25726Q0269

02-19-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-12-2026 9:00am CDT

See CONTINUATION Page

X 1

The purpose of this amendment is to:

a. Add questions and answers that were submitted before February 26, 2026.

b. Include the revised SOW which resulted from questions; all new items are highlighted.

c. Include technical specification sheets.

d. Extend the quotes due from March 5,2026 to March 12,2026 by 9:00am CDT.

///SEE CONTINUATION PAGES///

Shawn R. Reinhart Contracting Officer

36C257Q0269-0001 CONTINUATION PAGES

Statement of Work (Revised 4 March 2026) Heat Exchanger Tube Bundle Replacement

1. CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property by Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The Contractor shall ensure that all materials are new, free from defects, imperfections, and asbestos free (NO ASBESTOS

CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

2. SCOPE: Contractor shall provide supervision, labor, and specified material below on Heat Exchanger Tube Bundle replacement for East Tower and weld neck flange located at VAMC Garland facility.

2.1 Work shall include, but not limited to the following:

• Lock out and tag out (LO/TO) steam valve.

• Isolate water valve.

• Install one tube bundle furnished by the VA.

• Weld and repair neck flange.

• Replace two butterfly valves

• Replace two triple duty valves

• Replace one pump and motor assembly supplied by the VA

• Laser aligns one motor and pump

• Supply and replace one 4” suction guide in the East Tower

• All valves are supplied by the VA.

• All gaskets and bolts are to be supplied by contractor

• Remove and replace insulation where maintenance repair is required

• Contractor shall clean up and dispose of all old parts.

3. PLACE OF PERFORMANCE: Work shall be performed at the following location:

Garland VA Medical Center – 2300 Marie Curie Dr. Garland, Texas 75042.

4. GOVERNMENT POINT OF CONTACT (POC): The Contractor shall contact the VA COR or Alternative COR prior to start of the work. The COR’s will be responsible for all locations.

Colby Anderson | (214) 857-3138 | Colby.Anderson@va.gov

5. SCHEDULE OF WORK: Normal working hours are 7:00 am - 4:00 pm, Monday - Friday.

The work shall be performed during normal working hours unless otherwise directed by the

COR.

6. GOVERNMENT HOLIDAYS: The Government observes the following holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

7. CONTRACTING OFFICERS REPRESENTATIVE: The Contractor shall notify the Contracting Officer’s Representative (COR) Mr. Colby Anderson, Engineering, Phone: 972-515- 7961, prior to start of work. The Contractor shall coordinate work with COR NLT 3 days before starting work. Work shall be completed within 90 days of work start. The contractor shall execute work in a manner so as not to impede other contract work.

8. DAILY PROGRESS REPORTS: The Contractor shall provide daily and no later than 9:00 AM, a progress report of work accomplished the previous day to COR Colby Anderson.

9. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue a normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities.

The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period.

10. DISPOSAL: Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

11. TEMPORARY FACILITIES: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations may be verified by a visit to the site. The Contractor shall provide ample temporary storage shed space for materials requiring shelter from the weather, and security and safety protection. Storage facilities shall be in the areas of the facility designated by the Contracting Officer’s Representative. All Contractors are required to sign in at Building 1, 5th Floor Engineering. Visitors’ badges shall be obtained and always worn.

12. SAFETY AND FIRE: All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999. The Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements. Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health). Contractor shall follow all VA and OSHA requirement and facility policies. LO/TO procedures to be followed. A site-specific safety plan shall be submitted by the Contractor and approved before a preaward meeting can be scheduled.

13. WARRANTEE: The Contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

14. QUALITY ASSURANCE: The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of these specifications.

(END OF REVISED STATEMENT OF WORK)

QUESTIONS AND ANSWERS

1. Will a copy of the sign in sheet be provided? Yes

2. Due to the conditions of the flange leaking / blowing steam, we cannot get an accurate measurement.

Can the VA provide the size of the flange that needs to be replaced? Yes (3” flange)

3. Will the VA supply the weld flange, along with bolts and gaskets or is the contractor responsible for materials? Contractor

4. Is an inspection test for the weld on the flange required? (X-ray or Visual) If yes, is the contractor responsible for the inspection or will the VA provide the inspection? No

5. Do any of the steam fittings (traps, check valves, gate valves) on the condensate need to be replaced?

No

6. What is the working pressure of the steam system in both mechanical rooms? 150PSIG

7. Will the VA electricians land the electrical connection to the new pump / motor? Yes

8. Will the VA be providing new gaskets and bolt sets for all valves? No

9. Are all isolation valves in good working order, and will those valves completely isolate the working area? Yes

10. Does any of the steam or water back feed from other areas? No

11. What areas do the Heat Exchanger and leaking flange service, and will there be a major impact with the shutdown? Central provillian

12. Will this shutdown have to be completed on weekends? No

13. What level will the ICRA / PCRA be for this project? Level 1

14. Will there be an asbestos report provided for the insulation, and the working areas? No

15. Is there electrical power in the basement mechanical room that the contractor can tie / plug into for electric welding machine? If so, can it be identified? Yes

16. Will the VA please verify what is being provided by the VA? Yes

17. Will the VA please provide make and model number of the pump so we can ensure proper suction guide? Yes

18. What are the Technical specifications for the pump and motor assembly? See attachment

19. What are the Technical specifications for the 4” suction guide? See attachment

20. Any available submittal drawings, equipment schedules, or related design documents associated with this scope of work? No

21. Will the VA will be providing the suction strainers (they call them suction guides) for the East Tower? During the site visit, it was said that both pumps will be getting the strainers, but the scope on the RFP says only 1 is to be replaced. Which is it? Only 1 is to be replaced.

22. Will the VA will be supplying the pump and motor? The scope doesn't say that, which is it? Yes

23. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles? Yes

24. Are contractors required to issue a contract specific QA/QC Plan? Yes

25. Are contractors required to issue a contract specific Safety Plan? Yes

26. Is this project tax exempt? Yes

27. Weld and Repair Neck Flange Please provide the specifications for the weld neck flange, including:

• Manufacturer Global

• Model ASTM A105

• Material Carbon Steel

• Pressure rating- 150PSIG

• Size and exact dimensions- 3”

28. Replace Two (2) Butterfly Valves Please provide the specifications for the butterfly valves, including:

• Manufacturer -VSI

• Model – S2120

• Material DI body disc 304 stainless steel

• Pressure rating- 150PSIG

• Size and exact dimensions – 4”

29. Replace Two (2) Triple Duty Valves Please provide the specifications for the triple duty valves, including:

• Manufacturer-Bell and Gossett

• Model- 3DS-4S

• Material cast iron

• Pressure rating- 175PSIG

• Size and exact dimensions

30. Replace One (1) Pump and Motor Assembly Please provide the specifications for the pump and motor assembly, including:

• Manufacturer- Crane/Weinman Pump-Nidec Motor

• Model- Pump- 3K2A-Y2-F0C4-Motor-JF32

• Flow rate (GPM) 300 gpm

• Head (FT) 80ft

• Motor HP, voltage, and phase- 10 HP- 230/460- 3-phase

• Material construction cast iron/bronze impeller

• Additionally, please confirm whether the replacement pump and motor assembly will be furnished by the VA. Yes it is in the SOW.

31. Supply and Replace One (1) 4” Suction Guide Please provide the specifications for the 4” suction guide, including:

• Manufacturer- Armstrong

• Model- SG-44

• Material cast iron

• Pressure rating- 175PSIG

32. Is this project tax exempt? Yes

33. Can the VA provide the manufacturer, model number, and serial number of the existing heat exchanger? No

34. Where are staging, laydown, and material storage areas located? In the mechanical space.

35. Will there be project specifications? No

36. What are the working hours? Working hours are in the SOW.

37. Are as-built drawings available for the East Tower mechanical room piping configuration? No

38. Are there any hazardous materials (lead paint, silica, etc.) present in the work area? No

39. Is insulation removal and replacement included in scope? Remove and replace where maintenance repair is required.

40. Please identify the heat exchanger that will be receiving the new tube bundle? Ok

41. Will there need to be scheduled outages for the heating hot water system? Yes

42. Does all mechanical piping and accessories need to be removed to replace the new tube bundle? Yes

43. What is the NPS of the butterfly valves that need to be replaced? 4”

44. What is the NPS of the triple duty valves that need to be replaced? 4”

45. Is the VA providing the butterfly valves and triple duty valves? Yes

46. What is the existing steam pressure? – 25 PSIG (This is considered high pressure steam per VA standards)

47. What is the existing heating hot water pressure? 6o PSI

48. Does the pump need to be replaced in full according to the scope of work? Ye

49. What is the pump amperage? See attachment

50. How many pumps need to be replaced? One

51. Will the control contractor need to reconnect units to the Building Automation System? No

52. Who is the control contractor at the facility? In house

53. Please specify the NAICS Code for this solicitation? 332410

54. Volume II of the proposal submissions appears to be overly restrictive. Please identify if this is required. Please submit technical approach in this section.

See attached document: Technical Specifications.

See attached document: 47476-Suction-Guide-Sheet.

(END OF AMENDMENT)