36C25726Q0201 0001.docx

SUBJECT*

NEW CTX Surgery Packs IDIQ Cath Lab Updated Statement of Work

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Janice Malbon janice.malbon@va.gov

PLACE OF PERFORMANCE

1901 Veterans Memorial Blvd

Temple TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Updated Statement of Work Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-12-2026 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 36C671 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 To all Offerors/Bidders

36C25726Q0201 01-26-2026

X X X X Please see updated Statement of Work attached.

Item list has updated quantities for 3 items. All updates are highlighted.

TBD

Page 1 of Page 1 of

STATEMENT OF WORK

INTRODUCTION:

The purpose of this procurement documentation is to establish a Five (5) Year Firm Fixed Price IDIQ Contract for the purchase of a Cath Lab Surgical Packs to support the Supply Chain Management Service at VA Central Texas Veteran Health System. This requirement is to provide a surgical pack specifically tailored to the needs of the surgical department for Central Texas Veterans Health Care System (CTVHCS.) The surgical care pack has been meticulously reviewed and tailored in collaboration with surgeons to address the unique clinical needs of veterans, ensuring optimal outcomes and efficient resource utilization. In alignment with these enhancements, the Central Texas Veterans Healthcare System (CTVHCS) is pursuing an Indefinite Delivery Indefinite Quantity (IDIQ) contract to secure long-term flexibility and responsiveness in supplying the customized kits. This contract structure, featuring five (5) one year ordering periods, provides a strategic framework to meet evolving operational demands while maintaining cost-effectiveness and readiness to support veterans’ health care. By leveraging the IDIQ model, CTVHCS aims to streamline procurement processes, foster consistent access to specialized surgical resources, and uphold its commitment to delivering high-quality, patient-centered care across extended timeframes. The approach underscores a proactive, veteran-focused strategy to align supply chain agility with clinical excellence.

BACKGROUND:

To enhance its operational effectiveness, the Temple Veterans Affairs Health Care System Supply Chain Management department is transitioning from its historical procurement of Cath Lab Packs through ECAT and GPC to a centralized model. This strategic consolidation is designed to create a rapid and flexible supply chain that can nimbly respond to fluctuating demand. The core objectives of this initiative are twofold: to achieve substantial financial efficiencies and to reduce manpower requirements by streamlining the procurement process. Progress and success will be meticulously tracked against clearly defined performance objectives and quality benchmarks, ensuring the department meets its targeted goals for both cost-containment and supply chain resilience.

OVERVIEW:

The Cath Lab Pack is a vital resource for the Central Texas Veterans Health Care System (CTVHCS), particularly at the VA Temple facility, where it supports critical surgical procedures in the Cardiac Catheterization (Cath) Lab. These pre-assembled kits contain sterile instruments, single-use devices, and consumables necessary for timely interventions such as angioplasties, stent placements, and cardiac diagnostics, all of which are essential for addressing acute and chronic cardiovascular conditions. Effective supply chain management at CTVHCS ensures these packs are consistently stocked, monitored, and replenished to align with procedural demands and inventory thresholds. By leveraging forecasting techniques, supplier partnerships, and real-time tracking systems, the VA Temple facility maintains operational readiness, minimizing delays in patient care that could compromise outcomes. This proactive approach not only upholds the highest standards of clinical efficiency but also reflects a steadfast commitment to the health and well-being of Texas veterans, ensuring they receive life-saving treatments without interruption or unnecessary waiting.

STATEMENT OF WORK:

1. General Conditions - CTVHCS will obligate funds against the contract at the time of the award by placing an initial order. Ordering Officers (OOs) will be authorized to place orders under this contract. The names of individuals authorized as OOs to place orders against the contract will be identified. OOs are responsible for issuing and administering orders placed under this contract. OOs have no authority to modify any term of this basic contract and may not negotiate contract prices or terms and conditions. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer (CO) responsible for this contract. The OOs shall accept orders against this contract only from the CO and/or authorized OOs. Fulfilling orders from persons other than the CO or OOs may result in loss or delay in payment for supplies/services provided under such orders.

2. The Minimum quantity on any subsequent orders is 3 each per 1 case. The Government will be obligated only to the extent of the authorized orders placed against the contract.

3. Product Description - The contractor must supply the requested Cath Lab Surgical Pack CTVHCS supply needs. During the execution of this contract, products and unit pricing will be reviewed and adjusted at least annually. Main items removed because of any adjustments (discontinued, obsolete, etc.) will be replaced with like items at equivalent prices.

4. Period of Performance:

PERIOD OF PERFORMANCE

5. Products provided by the contractor must be new. Reconditioned/remanufactured products “Will Not be Accepted”.

MANDATORY PRODUCT REQUIREMENTS:

IMF:40036

204 CS/

612 EA

Qty /Kit

1.00

1.00

1.00

1.00

2.00

1.00

2.00

2.00

1.00

2.00

1.00

2.00

4.00

2.00

1.00

1.00

1.00

1.00

4.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

2.00

8.00

1.00

SCOPE:

Supply Chain inventory manager (Primary OO: Mr. Ben Ortiz or Alternate OO: Ms. Tatiana Gomez) will place an order as needed based on the Supply Chain Management Service requirement. Logistics Service (Primary COR: Mr. Joseph Corr) shall approve all orders requested by the Supply Chain Management Service. “No Substitute or Alternate Catheters will be permitted”. All Electrophysiology (EP) Catheter will be original according to the above product requirement. There is No minimum order requirements for these products. The availability of the complex Cath Lab Surgical Pack is non-negotiable for maintaining the rigorous schedule of interventional cardiac procedures, necessitating a guaranteed logistics solution that supports high-volume clinical demands. Consequently, provider must ensure that this critical stock item is available for standard next-day delivery whenever ordered, a service that critically must be integrated into the standard pricing structure without any additional premium or expediting charges. This reliable, cost-neutral commitment to fast logistics allows hospital systems to optimize their just-in-time inventory, reducing expensive on-site buffer stock and mitigating the significant operational risk—and potential patient harm—that a sudden stock-out or delivery failure would cause.

SHIPPING:

Central Texas VA Health Care System 1901 Veterans Memorial Drive Warehouse Bldg. 206 Temple, TX 76504-7451

HOURS:

Unless otherwise specified, all contract work is to be performed during regular administrative working hours, 8:00 a.m. to 4:00 p.m. CST Monday through Friday. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are ten (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, see below set date:

New Year's Day: January 1 Martin Luther King Jr.: January 15 President Day: February 19 Memorial Day May 27 Juneteenth National Independence: June 19 Independence Day July 4 Labor Day: September 2 Columbus Day: October 14 Veterans Day November 11 Thanksgiving Day: November 28 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

INVOICE

Contractor shall issue one detailed invoice to the buyer for the total amount of an order regardless of the number of partial shipments. Contractor shall automatically send an electronic submission of payments invoice to OB10 for monthly certification.

The Government reserves the right to terminate a contract at any time if it is no longer needed, no longer represents competitive pricing, does not provide adequate service (e.g., delivery, billing, item quality), or the is otherwise not in compliance with the terms and conditions.

DELIVERY TICKETS: All deliveries under this Agreement shall be accompanied by a delivery ticket or packing slip and shall contain the following:

i. Name of Supplier

ii. Contract Number

iii. Purchase Order Number

iv. Date of Purchase

v. Itemized List of Supplies or Services Furnished

vi. Quantity, Unit Price, and Less Any Applicable Discount (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information)

vii. Date of Delivery or Shipment

viii. Name, Building, and Room Number of Person Placing Order

ix. Delivery/Consignee Address

1. Upon delivery, the receiving activity shall sign the packing slip/delivery ticket and retain one copy.

2. A signed copy of the invoice shall be furnished to the COR.

RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

The following standard items relate to records generated in executing the contract and shall be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of competition [draft, final, etc.].

9. No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records shall not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

DELIVERY SERVICE LEVEL:

1. Back Orders – The contractor must notify Ordering Officer customers within 24 hours of order placement that some or all the items are back ordered and provide the authorized designee with an estimated delivery date. The customer must be given the option of requesting an equivalent substitution or cancelling the order.

2. Partial orders - Contractor must notify the COR or designated individuals placing the order if there are any problems filling an order or any anticipated delivery delays. The designated individuals (customer) must have the option to cancel that item or wait for the later delivery.

3. Returns - Return of damaged products is the contractor’s financial responsibility and liability. If ordered items are received in damaged condition, the contractor must replace items at their expense as soon as possible but must not exceed the delivery time specified in the original order. The contractor must provide a returned merchandise authorization (RMA) and prepaid shipping label with each replacement order. If the number of items received exceeds the number ordered, the excess must be returned at the contractor’s expense.

4. All discrepancies and excesses shall be the responsibility of the contractor. The contractor shall make all efforts to resolve discrepancy at no cost.