36C25725R0083 Heat Exchanger Replacement.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25725R0083

X

08/12/2025

549-25-524

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building #171, B32 Temple TX 76504

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building 171, B32 Temple TX 76504

Bobby Reveles (214) 857-4997

Project # 549-25-524 Replace Domestic Hot Water Heat Exchanger

The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to replace 3 existing domestic water heat exchanger systems, steam traps and provide new condensate return system controls, piping, plumbing, electrical and controls in building 2J at the Dallas VA Medical Center located at 4500 S Lancaster Rd, Dallas

TX, 75216.

This is a competitive requirement Set Aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

The Magnitude of the construction project is between $500,000 and $1,000,000.

The applicable NAICS code for this project is 238220 Size Standard: $19M Site Visit shall be held on August 20th, 2025 @ 9:30 AM CDT. All interested Contactors shall meet at the Dallas VA Medical Center located at 4500 S Lancaster Rd, Dallas, Tx 75216.

Upon arrival contractors will meet at building 9 reception desk. Point of Contact is COR Jerry Reese.

Cut off for submission of RFI(s)/Questions shall be August 26th, 2025 @ 5:00 PM CDT. All RFI(s)/Questions must be emailed to the following email: jose.reveles@va.gov. Please include the solicitation No. 36C25725R0083 on subject line of your email when submitting your RFI questions or proposal.

RFI answers shall be posted in SAM.gov on or around August 29th, 2025, no later than 5:00 PM CDT.

14 90

X X 52.211-10

X 10

0 10:00 AM CDT

09-12-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr.

Building 171, B32 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Horacio Fernandez

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

A.4 STATEMENT OF WORK

A.5 INSTRUCTION TO OFFERORS

A.6 SELF PERFORMED CALCULATIONS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.13 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.14 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.19 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .80

4.20 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.21 IT CONTRACT SECURITY

WAGE DETERMINATION

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to replace 3 existing domestic water heat exchanger systems, steam traps and provide new condensate return system controls, piping, plumbing, electrical and controls in building 2J at the VA Dallas Medical Center located at 4500 S Lancaster Rd, Dallas, TX, 75216 in accordance with the statement of work.

1.00

EA

Performance and

Payment Bonds

GRAND TOTAL

A.4 STATEMENT OF WORK

Dallas VA Medical Center Dallas, TX 75216

STATMENT OF WORK

For

Replace domestic hot water heat exchanger bldg 2J

549-25-524

Period of Performance: 90 days after NTP

-- Services --

Provide:

1. Professional construction services to include but not limited to:

a. Site investigation – assess site condition and hard to access areas for demolition, planning, electrical work, plumbing work and construction.

b. Contractor shall provide work plan and MOP which needs to be approved by COR before any work can be performed.

c. Contractor shall demo total of 3 steam to hot water heat exchangers, steam traps, associated piping and controls.

d. Contractor shall provide temporary water heater to support the need of existing system for the entirety of construction and lead time on parts.

e. Contractor shall provide all labor for plumbing, logistics and electrical and controls for the system.

f. Contractor shall provide electric connection from identified closest panel where circuit is available for the system or use existing if it meets the requirement.

g. Contractor shall provide lift plan 2 weeks in advance if lift is to be used for lowering and lifting equipment in and out of space.

h. Contractor shall demo existing and pour new concrete pad for new equipment.

i. Contractor shall provide all insulation for steam and water piping on new system

2. Contractor shall provide all labor tools and materials needed for below for the replacement.

a. Aerco type u-tube double wall steam to water heater or similar.

i. 4” valve for electrical control

ii. Steam capacity: 6716 lb/hr

iii. Flow rate: 130GPM min

iv. EWT: 40 deg F

v. LWT: 140deg F

vi. Electric: 120/1/60

vii. Comm board RS485

viii. ECS remote relay option kit

ix. Float and thermostatic steam trap (¾” 30psi , 2” 30 psi)

x. Compound pressure gauge

b. Duplex condensate return system on skid

i. Qty 2: VCD 3000-1.23 Pump/motor assemblies (1001.5): 2HP 460/3/60 3450rpm ODP capable of 90GPM@20 psi 2” NPT Disch

ii. 110 Gal cast iprn flash tank receiver

iii. Manhole w cover 11”x15”

iv. System controls

v. Mechanical alternator NEMA1

vi. Gauge glass with guard rods & cocks

vii. 2 suction isolation valve

c. UL Control panel 700 series or similar

i. 700 series 16x14x6 fiberglass enclosure NEMA 1or2

ii. 2 I.E.C motor starters

iii. 2 I.E.C overload

iv. 2 fuse blocks with fuses

v. Single point disconnect with cover interlocks

vi. Control circuit transformer 460/115

vii. 2 hand off auto HOA switches

viii. Terminal strip and ground leg

d. Shell and Tube Heat Exchanger TAG: 2-HX1 & 2-HX2 WS-1604- 200-2 or similar

i. Heat Exchanged: 6,939 MB

Shell Sided

i. Passes: 1

ii. Fluid: Steam

iii. Flow Rate: 7,260.09 LB/HR

iv. Inlet Temperature: 234.7°F

v. Operating Pressure: 8 PSI

vi. Design Rating: 150 PSI

vii. Inlet/Outlet Connections: 8”/2.

Tube Side:

i. Passes: 2

ii. Fluid: Water

iii. Flow Rate: 710 GPM

iv. Inlet Temperature: 160°F

v. Outlet Temperature: 180°F

vi. Design Rating: 150 PSI

vii. Inlet/Outlet Connections: 6”/6”

viii. Tube Material: Copper

Accessories:

i. Adjustable Carbon Steel Supports

Duplex Condensate Return System:

i. Model VJS 1000-1 Duplex Cast Iron condensate Return System or Similar

Pump/Motor

i. Qty 2- VJS 1000-1.09 Pump/Motor Assemblies (82): 1/2 HP - 460/3/60

– 3450 RPM - ODP Capable of: 30 GPM @ 15 PSI (5.7 Ft. NPSHR) 1- 1/4'' NPT Dis

Receiver

i. 49 Gallon Cast Iron

ii. Access: Manhole w/ Cover (11”x15’)

System Controls

i. Float switch (x2) Standard (NEMA 1)

Accessories

i. DUPLEX MANIFOLD ASSEMBLY

ii. Gauge Glass w/ Guard Rods - Ball Check Cocks (auto shut-off)

iii. Thermometer: 5" (Angled 90°) 40° - 220°F)

iv. Lifting Eye Bolts (Set of 2 )

UL Control Panel 700 Series or Similar

i. PILOT LIGHT - POWER ON - GREEN

ii. 700 Series 24x24x7 Fiberglass Enclosure (NEMA 1 or 2)

iii. 2- I.E.C Motor Starters (Size "0")

iv. 2- I.E.C Overload (Size "0")

v. 2- Fuse Blocks w/ Fuses

vi. Single Point Disconnect w/ Cover Interlocks

vii. Control Circuit Transformer 460/115 (Fuse)

viii. Electric Alternator

ix. 2- Hand-Off-Auto (HOA) Switch(es)

x. Terminal Strip and Ground Lug

Alarm and BMS Circuits

i. (2) Pump Status: Pilot Lights (Amber)

INSTALLATION SCOPE

LABOR

-- Documentation and Acronyms --

Applicable Documents:

i. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

d. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

e. VA Directive 0058- VA Green Purchasing Program

f. VA Directive 0057- VA Environmental Program

g. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

Acronyms:

ii. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. NEC National Electrical Code

k. NTP Notice to Proceed

-- Project Scope --

GENERAL:

iii. Dallas VAMC intends to issue a construction contract. The project consists of:

a. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to replace 3 existing domestic water heat exchanger system in bldg. 2J to the VA Dallas Medical Center as required by the Dallas VA Healthcare System, located at 4500 S Lancaster Rd, Dallas, TX, 75216. The contractor shall replace total of 3 heat exchangers, steam traps and provide new condensate return system controls and piping including plumbing, electrical and controls. These new systems shall meet or exceed the specification of the units being replaced.

SPECIFICS:

i. MECHANICALLY & ELECTRICALLY ISOLATE UNIT FOR SERVICE

ii. DISCONNECT COLD WATER INLET, HOT WATER OUTLET, STEAM

SUPPLY, CONDENSATE RETURN AND T&P PIPING

iii. CUT AND DEMO OUT ALL EXISTING HEAT EXCHANGERS AND

ASSOCIATED PIPING BACK TO ISOLATION VALVES

iv. PROVIDE LIFTING EQUIPMENT TO REMOVE ALL OLD DEBRIS FROM

SITE AND DISPOSE

v. LOWER NEW EQUIPMENT AND SET ONTO EXISTING PAD

vi. PROVIDE NEW PIPE, FITTINGS, AND VALVES TO INSTALL NEW

HEAT EXCHANGERS

vii. RELOCATE AND RE-PIPE : INLET STEAM, CONDENSATE RETURN, INLET WATER, OUTLET WATER, AND T&P VALVE

viii. PROVIDE ELECTRICAL SERVICE TO NEW CONTROL VALVE

ix. POUR CONCRETE PAD FOR NEW CONDENSATE RETURN SYSTEM

x. SET SYSTEM

xi. PROVIDE ELECTRICAL SERVICE TO NEW CONDENSATE SYSTEM

xii. MODIFY EXITISTING STEAM AND WATER PIPING FOR DOMESTIC

WATER HEAT EXCHANGERS

xiii. PRESSURE TEST SYSTEM FOR LEAKS

xiv. PROVIDE 2" FIBERGLASS INSULATION AND ASJ JACKET ON ALL

NEW PIPING

xv. PROVIDE NEW PIPING TO CONNECT TO CONDENSATE RETURN

SYSTEM

xvi. PROVIDE NEW STEAM TRAPS

Build Framework for New Domestic Water Heat Exchangers

i. Demo of (2) existing shell and tube heat exchangers

ii. Demo of (2) existing associated condensate return systems

iii. Frame modifications on (2) stands for the heat exchangers

iv. Supply and Install of (2) heat exchangers

v. Associated pipe modifications for the installation of the (2) heat exchangers

vi. Supply and Install of (1) Condensate Return System

vii. Pipe modification to tie in the new condensate return system

viii. Supply and installation of (2) steam traps

ix. Supply and Install of control valves

iv. Additional responsibilities.

a. The Contractor shall use environmentally friendly products whenever possible.

b. The Contractor shall provide a daily report any day that they work for the duration of the project

c. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

d. The Contractor shall adhere to all safety control measures while performing work.

e. The Contractor shall be responsible to maintain and upkeep their staging area.

f. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

g. Contractor shall turn in submittals in a timely manner and promptly upon the award of contract.

h. Contractor shall provide clear lead time of materials immediately upon approval of submittals.

i. Contractor shall provide proof of material ordered for long lead items immediately upon ordering.

Other Specifics:

v. Contractor shall submit before and after pictures of the work area below and above ceiling.

vi. Contractor shall submit picture in between each phase (e.g. demo of heat exchangers, demo concrete pad, etc.).

vii. Contractor shall only use soldering method. Pro-press and any other joint methods are not approved.

viii. Contractor shall ensure value engineering is included in this project to maintain approved budget.

-- Site Investigation --

Expectation: Contractors shall make site visits as necessary to survey existing conditions.

ix. Site visit is highly encouraged to determine existing as-built conditions affecting this project.

a. Provide any structural, architectural, electrical, and mechanical investigation work of existing area necessary to ensure the accuracy of the design.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

x. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements.

Whenever possible, the Master Construction Specification must be used as the basis for the project designs.

Location/Hours/Deliverables

Performance Location:

xi. 4500 S Lancaster Rd, Dallas TX 75216.

Hours:

xii. Work is to be performed on Monday to Friday at 9:00AM - 4:30PM. Contractor access shall be provided during this time, except special federal holidays unless discussed and approved by the COR ahead of time. Weekend work is not approved unless previously discussed and authorized by COR.

Deliverables:

xiii. The Contractor shall submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

xiv. The Contractor shall submit a report for each shipment of construction debris, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR. Types include concrete, lumber, metal, dry wall, etc.

-- Contractor Personnel and

Management --

Contractor Personnel:

xv. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall make sure that subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

xvi. The Contractor is required that all subcontractor or employees have been screen by the Dallas VAMC Healthcare System. All personnel are required to wear a VA government furnished badge. Allow 30 business days to obtain a badge. All contractors and subcontractor are required to wear a government and company furnish badge while performing services under this contract. The badge shall contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

xvii. The government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

xviii. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

xix. All information generated in the performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

xx. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

xxi. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

xxii. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

xxiii. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. The Contractor shall ensure that employees or subcontractor have the proper PPE for the job. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

xxiv. All work performed under this contract shall be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly. The Dallas VAMC Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

xxv. Provide all necessary barricades / signage where required.

xxvi. Isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

xxvii. See Appendix A for additional requirements.

Work Attire and Appearance:

xxviii. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

xxix.

Personnel Qualification:

xxx. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

xxxi. Contractor shall provide a supervisor who speaks English on site at all time.

xxxii. Personnel should be properly trained for safety and performance of their respective duties.

xxxiii. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

xxxiv. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

xxxv. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

xxxvi. Contractor employees performing services under this order shall be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the SOW.

Contractor employees shall perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

xxxvii.

-- Damages/Insurance --

Damages:

xxxviii. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or it subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

xxxix. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Appendix A

North Texas VA Health Care Systems Construction Safety Accident Prevention Plan Requirements

Prior to commencing work contractors must submit for approval Accident Prevention Plan. The prime contractor shall write this plan for the specific work and hazards of the contract and implementing in detail the requirements for safety and occupational health. This plan shall be reviewed and found acceptable by Government personnel prior to initiation of work at the job site. The plan shall be developed by qualified personnel and shall be signed by a competent person AND a representative of management.

The prime contractor shall integrate all subcontractor work activities into the Safety and health Program, make the program available to all contractor and subcontractor employees and ensure all subcontractors integrate the provisions of the plan into their work activities.

The prime contractor shall integrate in their safety plan a requirement that all subcontractor lead personnel attend a onetime facility construction safety orientation;

Date: every 3rd Thursday Time:

9:00 am

Location: 4500 Lancaster, Dallas, Texas 75216 (Engineering

Building 9) NOTE: Please provide an anticipated attendance list prior to attendance The safety plan shall include:

Title, signature and phone number of the plan preparer

Title, signature and phone number of the plan approver

Background information on the project:

Contractor, contract number, project name, description of work to be performed and location of work to be performed, contractor accident experience such as OSHA 200 forms, corporate safety trend analysis, and a listing of phases of work and hazardous activities requiring hazard analysis.

Statement of safety & health policy

Administrative responsibilities for implementing the plan

Identification and accountability of personnel responsible for accident prevention

Means for controlling work activities of subcontractors and suppliers

Responsibilities of subcontractors

Plans for safety orientation of new employees / sub contractors

Plans for continued safety training

Provisions for safety inspections to include

Work site/material and equipment inspection

Means for recording inspection results

Timetable for correction of deficiencies

Procedures for follow-up inspections to ensure correction

Responsibilities for investigation and reporting accidents/exposure

All accidents incident to the project shall be investigated & reported within 24 hours

Accidents that result in a fatality, three or more persons admitted to a hospital or significant property damage shall be reported immediately to the Contracting Officer. Contractors are responsible for notifying OSHA.

First aid treatments shall be reported and recorded daily.

Responsibilities for maintaining accident data, reports and logs

Emergency response capabilities for disasters

Emergency Plans shall include emergency phone numbers and shall be tested periodically. Plans shall include escape procedures, employee accounting following an emergency evacuation, rescue and medical duties, means of reporting emergencies and persons to be contacted.

Plans for maintaining job cleanup and safe access

Public safety requirements (fencing/signs)

Prevention of alcohol/drug abuse on the job

NOTE: Items that are commonly omitted in safety plans:

Plans for hazard communication program must include:

1. A list of hazardous chemicals known to be present

2. Methods used to inform employees of the hazards

3. Containers must be present and labeled

4. MSDS for each hazardous chemical on site

Plans must identify monthly supervisor safety meeting and weekly worker safety meetings. Meetings shall be documented including the date, attendance, subjects, and the name of individuals who conducted the meeting.

Fire protection plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work; prepare a plan detailing project-specific fire safety measures. As part of the Fire Safety Plan the contractor shall include the following applicable standards NFPA 101, NFPA 1, NFPA 241. These standards describe requirements when the Fire protection Systems are impaired. Any open piping/conduit and/or penetrations extending through walls or floors from the construction area into a non-construction compartment shall need to be capped off and fire stopped. All hot work shall require a permit a facility Safety Officer shall inspect the area before such work is performed.

NOTE: When fire protection systems are disrupted, contractors shall ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility. Procedures shall be approved by facility CSO (construction safetyofficer) or project COR (contracting officer representative) prior to implementation.

Safety requirements for the hazards identified on the job site such as listed but not limited to the following:

Fall protection

Alternate measures for impaired fire protection systems (sprinkler, fire alarm, etc)

Asbestos exposure

Confined space entry

Lock out/tag out

Excavations

Electrical safety

Machinery and mechanized equipment

Hand and power tools

Contingency plan for severe weather

Hot work (welding, torch cutting, brazing etc)

Flammable storage

NOTE: Plan must indicate that no hot work shall be performed without required burn permit issued by safety)

Hazard Analysis

Prior to beginning EACH PHASE OF WORK, an activity hazard analysis shall be prepared by the contractor performing that work. Work shall not proceed until the hazard analysis has been accepted by facility Construction Safety Coordinator.

The analysis shall:

Define the activity being performed

Identify the sequence of work to be accomplished

Identify the specific hazards that are anticipated

Identify the control measures that shall be implemented to reduce each hazard to an acceptable level

Hazard analysis shall identify the principal steps to be accomplished in sequence to accomplish the operations. Equipment used in the operation shall be listed on the hazard analysis form.

Inspection requirements for the equipment and machinery shall be listed on the hazard analysis form. Each step shall be analyzed to identify its potential hazards and a recommended control shall be identified to reduce the hazard to an acceptable level.

List specific control measures

Training / certification requirements

List equipment/machinery used in conducting the work activities

List inspection requirement for equipment/machinery listed

List trained /certified operators .

Inspection Requirements

Equipment to be used

Identify the potential hazards

Identify the sequence of work activities

Recommended Controls

Potential Hazards

Principal Steps

Activity Analyzed by/Date Reviewed by/Date

Work Phase: Hazard Analysis

A.5 INSTRUCTION TO OFFERORS

INSTRUCTIONS

Offerors shall follow the instructions contained herein. These instructions prescribe the proposal format and describe the approach for development and presentation of the proposal. These instructions are designed to ensure the submission of necessary information. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. The Contracting Officer has determined there is a high probability of adequate competition in this acquisition.

Interested offerors shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of proposals.

The Government plans to make an award without discussions. Therefore, each initial offer shall contain the offeror’s best terms from a price standpoint. The Government reserves the right to conduct discussions if it is determined to be necessary.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) Signed. The person signing the proposal shall initial each erasure or change appearing on any proposal form. Alternate proposals will NOT be considered. Faxed submissions will not be accepted.

PROPOSAL SUBMISSION REQUIREMENTS

1. The Offeror’s proposal shall be submitted electronically via email to jose.reveles@va.gov by the date and time indicated in the solicitation/solicitation amendments. It is the sole responsibility of the offerors to ensure the Government receives the proposals before or on the exact date and time set forth in this solicitation.

2. PROPOSAL FILES. Offeror’s responses shall be submitted in accordance with the following:

a. Format. The submission shall be clearly indexed and logically assembled.

Each volume’s cover page shall include company name, date, and solicitation number only. Any other information included on the cover page will not be evaluated. All pages of Volume I/II shall be appropriately numbered and identified by the complete company name, unique entity identifier (UEI), date and solicitation number in the header and/or footer. The Table below indicates the maximum page count for each volume of the Offeror’s proposal. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific Volume instructions below. Pages in violation of these instructions, by exceeding the total page limit for a particular volume, will not be evaluated. The page count will be determined by counting the pages in the order they are assembled by the offeror, minus the cover page.

b. Offeror may only submit one (1) email for their proposal submission. Email size limitation is 15MB. Volumes I thru III shall be included in the one single email permitted. Each Volume shall be a single attachment. Your firm’s email shall only include two attachments and titled as such:

I. Technical Acceptability-Vol. I

II. Past Performance-Vol. II

III. Price-Vol. III

IV. Solicitation, Offer, & Award Documents-Vol. IV

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. The page limits for each volume are shown in the table below:

Volume Number Factor File Name Page Limitations

Volume I Technical Acceptability Tech.pdf N/A

Volume II Past Performance Past Perf.pdf 20 pages

Volume III Price Evaluation Price.pdf N/A

Volume IV Solicitation, Amendments, Offer, Award Documents, Certifications and Representations

Solicitation #.pdf N/A

BASIS FOR CONTRACT AWARD:

3. Evaluation: The Source Selection process will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal.

Past performance is significantly more important than price.

The past performance Price Trade-off approach will best achieve the objective of awarding a contract to an Offeror for Project # 549-25-524 Heat Exchanger Replacement, with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor.

The Government reserves the right to award to contractor who is rated substantial confidence, followed by a satisfactory confidence if deemed necessary.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

3.1 Factors and Sub-Factors Order of Importance: The Source Selection process will be completed as a PPTO, where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past performance is significantly more important than price. The highest past performance lowest price rated offeror will determine the best value basis for contract awards.

A. Factor 1: TECHNICAL ACCEPTABILITY (Acceptable/Unacceptable).

Sub Factor 1- (Acceptable/Unacceptable) – Verification at https://search.certifications.sba.gov/advanced?page=0 as a SDVOSB under NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning which has a $19 Million small business size standard.

Sub Factor 2 - (Acceptable/Unacceptable) – Bonding Capacity – Minimum $500k

The offeror shall ensure all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. In addition, at time of award offeror shall provide performance and payment bonds IAW FAR 28.102-1(a) for the proposed amount of the project.

B. Factor 2: PAST PERFORMANCE.

Past Performance Evaluation. The Past Performance evaluation will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance.

In this context, "Offeror" refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

1. Recent Successful Past Performance: The offerors are required to demonstrate recent successful performance under contracts that demonstrate that they have successfully performed work similar to the statement of work included in this solicitation within the last three (3) years (calculated from the solicitation issue date).

a. Provide a detailed summary of the most recent two (2) projects valued between $500,000.00 to $1 Million:

b. Owner Government Agency/Company which awarded contract.

c. Location (physical address)

d. Project Name

e. Project Description (Details of equipment site preparation requirements, challenges, and solutions)

f. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

g. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

h. Owner POC (Name, Title, Telephone Number, Email)

i. Subcontractors (Rolls, Responsibilities, Percent of work)

In addition, for each project submitted, Offeror’s shall provide a narrative that describes recent successful performance and demonstrates experience working on similar work described in the statement of work in this solicitation. Information should include details on complexity, magnitude, challenges, and degree of success.

Offeror is encouraged to include supporting documents such as photographs that support the narrative.

The first aspect is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The criteria to establish what is recent and relevant must be unique to each source selection and must be stated in the solicitation. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, hospital environment and degree of subcontract/teaming.

There are four levels of relevancy as shown in the following table. When source selections require a greater level of discrimination within the past performance evaluation, the Source Selection Evaluation Board (SSEB) Members must use all four of the relevancy ratings identified below. However, for those source selections requiring less discrimination in the past performance evaluation, the board members may use, as a minimum, “Relevant” and “Not Relevant” past performance ratings.

The Source Selection Plan (SSP) must clearly identify the treatment of relevancy within the past performance evaluation. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance Relevancy Ratings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

An example would be a project involving the replacement of a water heat exchanger system valued at $500,000.00 or greater, at a VA healthcare system.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

An example would be a project involving the replacement of a water heat exchanger system valued at $500,000.00 or greater, at any health care system.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

An example would be a replacement plumbing project valued at $500,000.00 or greater in a healthcare system (internal/external)

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

An example would be a replacement plumbing project less than $500,000.00 in a non-healthcare system.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts;

rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

Sources of Past Performance Information for Evaluation are as follows:

1. Past performance information can be obtained from any source available to the Government, to include, but not limited to, the Contractor Performance Assessment

Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases, interviews with Program Managers, and Contracting Officers,

2. Past performance information may be provided by the offeror, as solicited.

3. Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition.

The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based…