36C25725R0071 671-22-179 Install Devices for Legionella Control.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25725R0071

X

07/24/2025

671-22-179

36C257

Department of Veterans Affairs Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr.

Temple TX 76504

Department of Veterans Affairs Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr.

Temple TX 76504

Andres Garcia 254-899-6066 andres.garcia1@va.gov

Project # 671-22-179 INSTALL DEVICES FOR LEGIONELLA CONTROL AND PREVENTION

The contractor shall follow the provided design plans and specifications. Contractor shall provide all labor, materials, supplies, tools and equipment, supervision, and construction services necessary for the Install Devices for Legionella Control Project. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards.

This is a Competitive requirement Set Aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

The Magnitude of the construction project is between $2,000,000 and $5,000,000.

The applicable NAICS code for this project is 238220 ($19 M).

Pre-Bid Site Visit shall be held on August 7th, 2025 @ 1000 am CST. All interested Contactors shall meet at the Audie Murphy VA 7400 Merton Minter Blvd., San Antonio Tx 78229., Room E002 Engineering/Design Conference Room

POC for site visit shall be COR Umair Aslam and VHA Plumbing staff.

Cut off for submission of RFI(s)/Questions shall be August 12th, 2025 @ 5:00 PM CST. All RFI(s)/Questions shall be emailed to the following email: andres.garcia1@va.gov. Please include the solicitation No. 36C25725R0071 on subject line of your email when submitting your bid package.

RFI answers shall be posted in SAM.gov on or around August 15th, 2025, no later than 5:00 PM CST.

14 268

X X 52.211-10

X 10

0 10:00 AM CDT

08-25-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

Department of Veterans Affairs Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr.

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Andres Garcia Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 STATEMENT OF WORK

A.5 INSTRUCTION TO OFFERORs

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.14 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.15 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.16 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.17 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.18 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..61

4.19 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.20 IT CONTRACT SECURITY

Wage Determinations Attachments

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

The contractor shall provide all necessary work for the installation of devices for Legionella control and prevention, at the Audie Murphy VA Medical Center, 7400 Merton Minter, San Antonio TX, 78229. Period of Performance is 268 days after notice to proceed. Reference statement of work for additional requirements.

Performance and

Payment Bonds

Additive Alternate Number 3

GRAND TOTAL ____________

A.4 STATEMENT OF WORK

Statement of Work Install Devices for Legionella Control

South Texas Veterans Health Care System (STVHCS) Project # 671-22-179

Background:

South Texas Veterans Health Care System, Audie Murphy Hospital will install devices for Legionella control and prevention. This project will improve water quality to prevent growth of Legionella bacteria in the hospital distribution system.

Scope of Work:

The contractor shall follow the design drawings, plans and specifications provided.

Contractor shall provide all labor, materials, supplies, tools and equipment, supervision, and construction services necessary for the installation of devices for the Legionella Control Project.

All construction and installation work shall comply with the VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations, and codes OSHA standards. The contractor shall plan for all the outages that will occur during weekend or after hours and combine as many outages as possible to reduce the impact on clinical care.

Note: The drawings provided with this solicitation mentions an Additive Alternate Schedule. Contractors are to only include Alternate 3 in their proposal. Alternates 1 and 2 are no longer needed by the government. Disregard any mention of Alternates 1 and 2.

All construction and installation work shall comply with the VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations, and codes OSHA standards.

Contractor Requirements:

The Plumbing Contractor shall be a licensed and bonded Master Plumber. The project site plumber will hold a current master or journeyman plumbing license and will always supervise un-licensed (apprentice) plumbers. Materials and Methods will be in compliance with the TIL DIVISION 22-11-00 Facility Water Distribution VA Plumbing Design Guide, IPC and state and local plumbing codes and will adhere to the guidelines of the construction documents and specifications. Any recommendations or changes to plumbing in certain areas will have to be approved by the COR before commencing work.

The Electrical Contractor shall be a licensed and bonded Master Electrician. The project site electrician will hold a current master or journeyman electrician license and will always supervise un-licensed (apprentice) electricians. Materials and Methods will follow the PG 18-3 Design and Construction Procedures and will adhere to the guidelines of the construction documents and specifications. Any recommendations or changes to electrical in certain areas will have to be approved by the COR before commencing work.

Contractor shall be responsible for complying with ALL construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project. Specifications, Designs, Procedures, Standards, etc. can be found at https://www.cfm.va.gov/til/dManual.asp , and/or https://www.cfm.va.gov/til/index.asp.

Contractor shall also comply with all applicable city, county, state, and federal regulations / codes to include the IPC, and applicable OSHA standards regarding this project. Construction shall also comply with Pre-Construction Risk Assessment (PCRA) and the Infection Control Risk Assessment (ICRA), if you have any questions or concerns over these document please see the

COR.

METHOD AND MATERIAL: Contractor shall comply with ALL construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

Specifications, Designs, Procedures, Standards, etc. can be found at:

https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/index.asp

IPC, NEC and local HVAC codes and compliances

1.0 GENERAL: It is a recommendation for offerors to attend the site visit to reference the work identified in the SOW and to determine in place conditions that may affect quantities in the contract. The contractor is required to attend a Pre-Construction Conference after the contract is awarded and prior to the issuance of the notice to proceed. The Government will notify the contractor when this conference will be held. Due to the demand for parking on site the VA will not provide a laydown, but the contractor may use space within their own worksite to house construction equipment and materials. The contractor will be allowed to store materials in this location at their own risk. They should secure their area at the end of each day as well as throughout the day to avoid unauthorized entry. This can be achieved by a contractor provided with a cipher lock that has key access or a standard lockset to be keyed to the VA construction access key. To start the process of obtaining the construction key, the Contracting Officer Representative (COR) will direct the contractor to the VA locksmith. Any damage to the VA Property as a result of the work being performed will be the responsibility of the Contractor to address it. Daily clean up and maintenance of the job site shall also be the responsibility of the Contractor. Contractor should ensure coverage or closure of their dumpster to avoid it being filled with debris by others. All construction materials and equipment shall be secured at the end of each workday by the Contractor as the Government will not be responsible for any damages to equipment or materials left unsecured by the Contractor. Unauthorized access to any area other than the work area is strictly prohibited. Job site safety shall comply with and to all latest OSHA standards. In the event historical items are found the Contractor shall immediately contact the Contracting Officer and wait for direction on how to proceed.

2.0 DEMO: The purpose of this project is to provide all labor, equipment, and materials to install new hub joints, new hangers, leak test, new pipe connections as necessary to upgrade this antiquated system. In addition, some work will be in the interstitial space and therefore will require an interstitial permit from VA Safety Services. Interstitial space shall be in accordance with VA Policy Memorandum 007-15-04. The VA recommends that the contractor build a platform because of the location of dead ends in the work area. The Contractor shall haul off debris and return recycled material to the COR. and remove their dumpster when full. All environmental regulations should be followed by the contractor during this contract in accordance with Federal Government standards and policies when working on federal government owned property.

Along with demo, the Contractor shall be responsible for filling, grading, patching, and repairing areas demoed with the same material originally disturbed to return area to a completely reclaimed/established area, acceptable by the VA. The contractor shall provide as-builts drawings of the area.

3.0 EXISTING CONDITIONS: Current dead-end lines are throughout the hospital. To ensure water services are not interrupted Contractor shall furnish the Contracting Officers Representative (COR) with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area. Arrange such phasing to ensure accomplishment of this work in successive phases mutually agreeable to COR.

4.0 SUBMITTALS: The Contractor shall provide required submittals as indicated on Schedule of Material Submittals (SMS). The Contractor shall submit to the Contracting Officer an approved location where refuse is to be dumped and manifest for hazardous materials for review and approval by VA Safety Office prior to removal from campus. In addition to the previous submittals the Contractor must also submit specifications and shop drawings for equipment. As-built drawings (redlines) shall also be listed on the SMS, which refers to locations of plumbing fixtures which go back to the source. The contractor shall provide the requested number of copies for each submittal as listed in the SMS of all required submittals. The contractor shall provide material, schedule, and test results, for Government review. At the completion of work the Contractor shall notify and schedule with the Government pre-final and final inspections. Prior to the pre-final inspection, the contractor shall provide a set of redlines for Government review to be used as a mark-up set for the pre-final.

5.0 WORKING HOURS: Work shall be done during regular business hours. The Contractor may request night or weekend work which must be submitted and approved by the Contracting Officer, however there is no guarantee that those requests will be approved. Contractors shall plan for the following work hours:

Monday – Friday 0700 – 1530

If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA- COR at least five (5) working days prior to the proposed start of such work.

Federal Holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February

Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

6.0 PERFORMANCE PERIOD: The period of performance is 268 calendar days.

7.0 All work shall comply with all the most current Federal, State, Local, laws and regulations.

8.0 ADDITIONAL VA REQUIREMENTS: The VA COR will advise the contractor of the location and processes to obtain the following as needed:

A. Security: Contractors shall be required to obtain and wear security badges in plain sight above the waist at all times. Contractors found without a badge will be immediately removed from VA property by VA Police. Allow 30 business days to obtain a badge. See badge process below for more information. Security badges are obtained through the COR.

B. Tuberculosis (TB): Contractors team members are responsible for TB testing of all workers scheduled to be on-site at the VA prior to the start of work. On-site workers will provide the VA Infection Control Nurse a copy of the TB test at the time of the infection control training provide by the VA. TB test must be within 90 days prior to assignment. Coordinate with the VA COR. TB training class is free and is a 30 min video. TB training occurs every Tuesday at 10:00 am at Audie Murphy Room E002.

C. Seasonal Influenza Vaccination: VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. HCP include all VA contractors who are expected to perform any or all of their work at VA facilities. Contracting Officers Representative (COR) shall ensure the flu vaccination requirements outlined in this directive are expected in all HCP contracts. VA Contracting Officers Representative (COR) are responsible for on-site HCP contract and will inform the Contractors about this directive and its requirements. All contract construction workers are required to take the seasonal Flu Vaccine. Documentation shall be provided to the VA Infection Control Nurse upon request.

D. Infection Control and Safety: The Construction team, subcontractor workers and COR’s must attend the Infection Prevention training provided by the VA prior to the start of work every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times provided by the VA Infection Control Nurse at the time of training. The worker shall adhere the infection control sticker to the back of the ID badge. ID badges are to be always worn and visible for inspection. If this requirement is not met, workers will be removed from construction site.

E. Information Security: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. The contractor is responsible for providing their own w-fi or internet access.

F. Privacy Officer: The contractor will not have access to Patient Health Information

(PHI) nor will they have capability of accessing patient information during the services provided to the VA

G. Records Manager:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chp.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedule and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with need-to-know authorization as described in the contract.

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.

8. The Contractor shall not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. ( Recommend removal )

Personal Identity Verification of Contractor Personnel, FAR 52.204-9.

The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

When no longer needed for contract performance.

Upon completion of the Contractor employee’s employment.

Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.”

Badging process:

STEP 1: Applicant fills out the Data form, OF-306 and depending on the level of access needed it may require the Self Certification Form. If the worker is not a USA citizen, then extra documents will be needed and expect at least ten extra working days for adjudication.

STEP 2: Contractor sends the OF-306, Data and Self Cert. forms or other requested documents to the COR. Forms must be legible and match driver license.

STEP 3: The COR sponsors the applicants in USAccess system.

STEP 4: Contractor sets up fingerprint appointment in USAaccess system.

Fingerprints are taken on campus at Audie Murphy, Bldg. 5. Allow 30 workings days after the contractor completed the fingerprint appointment for the adjudication process and badge printing and shipping. Contactor must notify the COR when fingerprints are complete otherwise the COR will not be able to process the applicant.

Note: Badges expire after 6 months. The contractor will need to notify the COR prior to expiration so the COR can acquire a new badge with a new 6-month expiration date. Allow 15 working days for badge renewal.

*** 2 forms of ID are needed at the fingerprint appointment located on the VA Audie Murphy Campus, Bldg. 5 PIV office

End of Statement

A.5 INSTRUCTION TO OFFERORs

INSTRUCTIONS

Offerors shall follow the instructions contained herein. These instructions prescribe the proposal format and describe the approach for development and presentation of the proposal. These instructions are designed to ensure the submission of necessary information. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. The Contracting Officer has determined there is a high probability of adequate competition in this acquisition.

Interested offerors shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of proposals.

The Government plans to make an award without discussions. Therefore, each initial offer shall contain the offeror’s best terms from a price standpoint. The Government reserves the right to conduct discussions if it is determined to be necessary.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) Signed. The person signing the proposal shall initial each erasure or change appearing on any proposal form. Alternate proposals will NOT be considered. Faxed submissions will not be accepted.

PROPOSAL SUBMISSION REQUIREMENTS

1. The Offeror’s proposal shall be submitted electronically via email to andres.garcia1@va.gov by the date and time indicated in the solicitation/solicitation amendments. It is the sole responsibility of the offerors to ensure the Government receives the proposals before or on the exact date and time set forth in this solicitation.

2. PROPOSAL FILES. Offeror’s responses shall be submitted in accordance with the following:

a. Format. The submission shall be clearly indexed and logically assembled.

Each volume’s cover page shall include company name, date, and solicitation number only. Any other information included on the cover page will not be evaluated. All pages of Volume I/II shall be appropriately numbered and identified by the complete company name, unique entity identifier (UEI), date and solicitation number in the header and/or footer. The Table below indicates the maximum page count for each volume of the Offeror’s proposal. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific Volume instructions below. Pages in violation of these instructions, by exceeding the total page limit for a particular volume, will not be evaluated. The page count will be determined by counting the pages in the order they are assembled by the offeror, minus the cover page.

b. Offeror may only submit one (1) email for their proposal submission. Email size limitation is 15MB. Volumes I thru III shall be included in the one single email permitted. Each Volume shall be a single attachment. Your firm’s email shall only include two attachments and titled as such:

I. Technical Acceptability-Vol. I

II. Past Performance-Vol. II

III. Price-Vol. III

IV. Solicitation, Offer, & Award Documents-Vol. IV

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. The page limits for each volume are shown in the table below:

Volume Number Factor File Name Page Limitations

Volume I Technical Acceptability Tech.pdf N/A

Volume II Past Performance Past Perf.pdf 20 pages

Volume III Price Evaluation Price.pdf N/A

Volume IV Solicitation, Amendments, Offer, Award Documents, Certifications and Representations

Solicitation #.pdf N/A

BASIS FOR CONTRACT AWARD:

3. Evaluation: The Source Selection process will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal.

Past performance is significantly more important than price.

The past performance Price Trade-off approach will best achieve the objective of awarding a contract to an Offeror for Project # 671-22-179 Install devices for Legionella control and prevention, with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to contractor who is rated substantial confidence, followed by a satisfactory confidence if deemed necessary.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

3.1 Factors and Sub-Factors Order of Importance: The Source Selection process will be completed as a PPTO, where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past performance is significantly more important than price. The highest past performance lowest price rated offeror will determine the best value basis for contract awards.

A. Factor 1: TECHNICAL ACCEPTABILITY (Acceptable/Unacceptable).

Sub Factor 1- (Acceptable/Unacceptable) – Verification at https://search.certifications.sba.gov/advanced?page=0 as a SDVOSB under NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning which has a $19 Million small business size standard.

Sub Factor 2 - (Acceptable/Unacceptable) – Bonding Capacity – Minimum $2M

The offeror shall ensure all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. In addition, at time of award offeror shall provide performance and payment bonds IAW FAR 28.102-1(a) for the proposed amount of the project.

B. Factor 2: PAST PERFORMANCE.

Past Performance Evaluation. The Past Performance evaluation will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance.

In this context, "Offeror" refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

1. Recent Successful Past Performance: The offerors are required to demonstrate recent successful performance under contracts that demonstrate that they have successfully performed work similar to the statement of work included in this solicitation within the last three (3) years (calculated from the solicitation issue date).

a. Provide a detailed summary of the most recent three (3) projects valued between $2 Million to $5 Million.

b. Owner Government Agency/Company which awarded contract.

c. Location (physical address)

d. Project Name

e. Project Description (Details of equipment site preparation requirements, challenges, and solutions)

f. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

g. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

h. Owner POC (Name, Title, Telephone Number, Email)

i. Subcontractors (Rolls, Responsibilities, Percent of work)

In addition, for each project submitted, Offeror’s shall provide a narrative that describes recent successful performance and demonstrates experience working on similar work described in the statement of work in this solicitation. Information should include details on complexity, magnitude, challenges, and degree of success.

Offeror is encouraged to include supporting documents such as photographs that support the narrative.

The first aspect is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The criteria to establish what is recent and relevant must be unique to each source selection and must be stated in the solicitation. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, hospital environment and degree of subcontract/teaming.

There are four levels of relevancy as shown in the following table. When source selections require a greater level of discrimination within the past performance evaluation, the Source Selection Evaluation Board (SSEB) Members must use all four of the relevancy ratings identified below. However, for those source selections requiring less discrimination in the past performance evaluation, the board members may use, as a minimum, “Relevant” and “Not Relevant” past performance ratings.

The Source Selection Plan (SSP) must clearly identify the treatment of relevancy within the past performance evaluation. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance Relevancy Ratings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

An Example would be installation of devices for Legionella Control and Prevention valued at $2M or greater, within a VA healthcare system.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

An example would be a Plumbing project valued at $2M or greater with any health care system (internal/external).

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

An Example would be a Plumbing project worth less than $2M on a non-healthcare system (internal/external).

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

An example would be a general construction project that does not involve plumbing.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts;

rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

Sources of Past Performance Information for Evaluation are as follows:

1. Past performance information can be obtained from any source available to the Government, to include, but not limited to, the Contractor Performance Assessment

Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases, interviews with Program Managers, and Contracting Officers,

2. Past performance information may be provided by the offeror, as solicited.

3. Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition.

The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

C. Factor 3: PRICE EVALUATION APPROACH

Fixed Price: The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate price to determine whether proposals are fair and reasonable. Price will be evaluated to determine fair and reasonableness.

Solicitation, Amendments, Offer, Award Documents, Certifications and Representations:

1. Standard Form (SF) 1442 Solicitation, Offer, and Award:

All blocks under section "OFFER" on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Offerors shall be solely responsible for monitoring Government's website SAM.gov for amendments to this solicitation, if any, and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond/Guarantee:

Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the offer. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. SDVOSB Certification:

To be eligible for award, Offerors are required to be SDVOSB certified. Offerors must register their businesses at https://search.certifications.sba.gov/advanced?page=0 and https://www.sam.gov and complete the Reps and Certs.

4. Acknowledgement of All Amendments:

The Offeror must acknowledge and agree to all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission.

5. Representations & Certifications:

Clause 52.219-28 must be completed, dated, and signed. As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8(d) applies and the fill-in for FAR 52.204-8(b)(2) does not need to be completed. The Offeror is required to complete the annual representations and certifications electronically at https://sam.gov/. SAM registration must be active from the time the proposal is submitted through the time of award.

6. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

The Offeror must provide their response to FAR 52.204-24(d) Representation, unless the requirements in the first paragraph of this provision have been met.

7. Information Regarding Responsibility Matters:

The Offeror must provide their response to FAR 52.209-7(b).

8. Violation of Arms Control Treaties or Agreements:

The Offeror must provide their response to FAR 52.209-13(b) Certification.

9. Tax on Certain Foreign Procurements—Notice and Representation: The Offeror must provide their response to FAR 52.229-11(d).

10. Limitations on Subcontracting:

The Offeror must complete and sign the VAAR 852.219-75 VA NOTICE OF

LIMITATIONS

ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION) included in this solicitation and return it with their submission. Offerors must also complete the attached Self-Performed Work Calculations and submit this form with its proposal. The completed and signed forms will become part of the official award documentation.

11. Notice to SB Joint Venture/Mentor Protegee:

Any Offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the Offeror’s proposal will render the Offeror ineligible for award.

It is solely the responsibility of the Offerors to ensure the Government receives the proposal before or on the exact due date and time set forth in this solicitation. Offerors shall provide the Contracting Officer confirmation of the bid bond delivery via email to andres.garcia1@va.gov prior to the closing date/time.

12. VETS-4212:

Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS- 4212 customer support at 1-866-237-0275 or VETS-4212 customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year. All inquiries about this solicitation shall be directly submitted in writing via email. No phone or faxed inquiry will be accepted. Deadline for all inquiries for this solicitation is listed on the SF1442.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.SAM.gov. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

All inquiries about this solicitation shall be directly submitted in writing via email to the andres.garcia1@va.gov. No phone or faxed inquiries will be accepted.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii)…