36C25725Q0870 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 12-02-2025

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25725Q0870

11-19-2025

X

X X

See CONTINUATION Page

The purpose of this Amendment is to:

1. Disseminate Questions and Answers. Please see the continuation page below.

2. Revise Section E: E.10 52-212-2 Evaluation- Commercial Products and Commercial Services (NOV 2021). Please see the highlighted text on the continuation page below.

Shannon Hodgson Contracting Officer

CONTINUATION PAGE

36C25725Q0870 – QUESTIONS AND ANSWERS

1. Contractor Responsibilities Section 6.5 - Will a designated Traffic Director be needed for all 3 locations Dallas, Bonham, and Fort Worth?

ANSWER: Yes, valet should control the traffic flow related to screening of vehicles and congestion at all locations.

2. Contractor Responsibilities Section 6.16.10 – Indicates the need for a tracking of vehicles via a TV monitor but does not outline whose responsibility it is to provide a TV monitor. Can you please advise if a TV monitor is in fact required, and will this be provided by the VA or will it be the responsibility of the Contractor to provide?

ANSWER: The TV monitor is for the Dallas location and is provided by the VA.

3. VA North Texas Health Care System intends to schedule a site visit or walkthrough for Solicitation 36C25725Q0870 – Valet Services?

ANSWER: No.

4. What are we to do when a non-handicap vehicle demands that they must be valeted?

ANSWER: The expectation is for you to carry out the operations of valet related to the parameters that have been set forth on who is eligible to valet park. VANTHCS has 10 shuttles on campus at Dallas, as well as 1 shuttle at FWOPC and Bonham facilities. Individuals that do not qualify for valet parking can self-park and ride the shuttle to the main doors for assistance.

A professional valet parking company should have experience and knowledge of screening vehicles and handling customer service-related issues to valet services.

5. The Dallas Hospital, Google Earth shows access gates at Lot 24. How does the valet assess the lot?

ANSWER: They will have access cards.

6. Is Lot 24 at the Dallas Hospital used as an overflow lot?

ANSWER: Lot 26 and Lot 24 are both utilized for valet service. Lot 24 should be the primary lot that is utilized so traffic congestion is kept at a minimum at the main entrance at Dallas.

7. Bonham is about ten miles from the Oklahoma State line. Are OK driver's licenses allowed if that person lives in Oklahoma?

ANSWER: The PWS covers this requirement: The contractor will ensure valet drivers have a valid Texas driver’s license and are in good standing with the Texas Department of Public Safety. All driver’s licenses must be verified through the Department of Transportation (DOT), National Highway Traffic Safety Administration, National Driver Register, or an equivalent State program.

8. Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract?

ANSWER: The current contract number is 36C25720C0122.

9. Is there a minimum or expected staffing level required at each site? PWS 3.2 – 3.3

ANSWER: Contractor should be able to develop a staffing plan as an experienced valet company. Based on the estimated daily total of vehicles parked, peak hours and hours of operation that was provided in accordance with the PWS.

10. Are supervisors permitted to act as valet drivers during peak hours, or must a non-driving supervisor be present at all times? PWS 3.2 - 3.3

ANSWER: As stated in the PWS: 1 supervisor (can also be a valet driver) must be present during operating hours.

11. Are there preferred or required valet/GPS software platforms, or do systems only need to be

“approved” by the COR/Contracting Officer? What criteria will be used for approval? PWS

6.16.8 – 6.16-10

ANSWER: Currently utilizing Flash valet. Criteria- should be a recognized, respected operating system for valet service that is utilized in the industry for capturing vehicle intake pictures, data related to peak times, turnover rate, tracking keys (checking in and out). A system that data can be easily pulled to illustrate workload, drivers, peak times, overall performance.

12. Will the Government provide detailed expectations/scenarios for the Contingency and Emergency Management Plans, particularly for large-scale emergencies or unplanned site closures? PWS 6.12

ANSWER: The VA will provide contingency and EMPO plans for large scale emergencies/closures for facility operations that could impact valet operations. However, staffing, weather delays, day-to-day contingences are the responsibility of the contractor.

13. What required format(s) and level of detail are expected for the monthly/weekly reports on vehicle counts, peak hours, and incident logs? Any preferred or required templates? PWS 25.1

ANSWER: Prefer a word, PDF, or Excel format outlying the report

Sample of Daily:

We had a total of XXX vehicles parked in lot 26.

XXX cars 66.87% were parked in lot 24.

XX cars 33.13% in lot 26 1 vehicle was left after closing Busiest ingress hour was 10:00 am to 11:00 am, 25 vehicles.

Busiest egress hour was 11:00 am to 12:00 pm, 26 vehicles.

Average retrieval time 10 minutes.

14. How many valet employees are on staff at each location?

ANSWER: The Contractor should be able to develop a staffing plan as an experienced valet company. Based on the estimated daily total of vehicles parked, peak hours and hours of operation that was provided in accordance with the PWS.

15. The valet services at the Dallas location utilize a TV screen that shows the wait/retrieval times. Is that government property and will the awardee be able to utilize it as well?

ANSWER: Yes, it is government property and will be able to be utilized.

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 12.203, Evaluation.

Basis for Award:

The Government will award a Firm-Fixed Price contract that represents the best benefit to the Government at a price that can be determined fair and reasonable, based on price and other factors. The Government will be utilizing comparative evaluation. Comparative Evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information and items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, may be considered non-compliant and your quote may be removed from the evaluation process.

Factor 1 -Technical Capability Technical Capability:

The Government will evaluate each offer in accordance with the requirements of the solicitation / Performance Work Statement to include technical capability. Quoter’s technical information will be evaluated for completeness first (whether the quote includes the information requested in the instructions to quoters section of the solicitation) and then to determine whether the quote demonstrates that the quoter can satisfactorily meet the Government’s requirements as outlined in the solicitation. Incomplete quotes may not be considered for award.

After comparing to the standard, quotes will be compared to each other for relative merit in their approach and overall quality to ensure the best value to the Government.

Factor 2 – Past Performance Past Performance evaluation results will be formulated using reviews of CPARS and historical performance. Relative risks associated with the offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that offeror’s record of past performance will be evaluated.

Assessment of the offeror’s past performance will be one means of evaluating the credibility of the offeror’s quote, and relative capability to meet performance requirements. Information utilized will be obtained from the references listed in the quote, past performance surveys received, other customers known to the Government, others who may have useful and relevant information, and any other source the Government determines to be relevant. The information obtained will be used for both the responsibility determination and Past Performance evaluation factor.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. This type of offeror will be considered neutral.

After evaluating the past performance, the past performance of all quotes will be compared with all other quotes received.

Factor 3 – Price Price:

After evaluating prices for reasonableness, the price of all quotes will be compared with all other quotes received. Then the overall comparison of the technical and past performance volumes will be considered.

If the price of the higher rated quotes is higher, the Government will determine if the additional value of the higher rated quotes is worth the level of premium imposed by the higher price.

The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government is not obligated to determine a competitive range; conduct discussions with all contractors; solicit final revised quotes; or use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

For purposes of award, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(End of Provision)