P03 Brand Name Only Justification MPT to SAT-redacted.pdf
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- Attached to
- New CTX SPS AOPC Medivator AER Replacement Federal contract opportunity
- Solicitation number
- 36C25725Q0764
About this file
This document is a Single Source Justification for Simplified Acquisition Procedures (SAP) for the Department of Veterans Affairs. The procurement is for two Steris Medivators Advantage Plus Automatic Endoscope Reprocessors (AER) for the Austin Outpatient Clinic Sterile Processing Service at the Central Texas Veterans Sterile Processing Service in Temple, Texas. The justification indicates these devices are needed to replace existing equipment that has reached end of service life, with the goal of ensuring efficient endoscope processing and preventing infection transmission between patients.
Market research was conducted through SAM.gov Sources Sought, which resulted in one response from a Service-Disabled Veteran-Owned Small Business (SDVOSB). Additional research through the Federal Procurement Data System revealed 10 potential vendors. While the procurement meets the Rule of Two for small business participation, it is not eligible for a small business set-aside due to the non-manufacturing rule. The recommendation is to solicit the requirement as an unrestricted, brand name procurement on the open market, with the estimated acquisition being under the Simplified Acquisition Threshold of $250,000.
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#:
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Brand Name Only
Acquisition Plan Action ID: 36C257-25-AP-4280
JOFOC# FY25-NCO-17-1724
1. Contracting Activity: Department of Veterans Affairs, Veterans Healthcare
Administration, Regional Procurement Office West, Network Contracting Office VISN 17, on behalf Austin Outpatient Clinic Sterile Processing Service.
Purchase Request: 674-25-4-3484-0526
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Austin Outpatient Clinic Sterile Processing Service Is seeking to procure two Steris Medivators Advantage Plus Automatic Endoscope Reprocessors (AER). This requirement will fulfil the needs for the Central Texas Veterans Sterile Processing Service department at 1901 Veterans Memorial Blvd, Temple, Texas 76504. It has been determined that a new requirement is needed to ensure efficient processing of endoscopes and to prevent any risk of infection transmission between patients. By ensuring endoscopes are correctly handled and sanitized, medivators contribute significantly to safeguarding veterans’ health and enhancing the efficiency of medical procedures.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This contract action is to replace two medivators, which have reached end of service life The Medivators Advantage Plus Automated Endoscope Reprocessor (Aer) supports the Outpatient clinic endoscope reprocessing with a validated cleaning process which includes automated cleaning and minimized handling of endoscopes to help reduce the risk of cross-contamination. The medivators will save time by eliminating manual cleaning while delivering maximum cleaning efficacy in this dual basin AER, which allows you to reprocess two endoscopes at different times to improve workflow efficiency. SPS falls under VHA Directive1116 (2) dated 23 March 2016, which includes specific requirements for the standardization of equipment types and for ensuring that reprocessing requirements are met. This Directive applies anywhere sterile processing or High-Level Disinfection (HFD) occurs in VA facilities.
AUTHORITY: 38 U.S.C. 7301. The estimated cost of this acquisition is
4. Description of market research conducted and results or statement why it was not conducted: The Contract Specialist (CS) conducted market search in July 2025, by posting a Sources Sought on SAM.gov from July 09, 2025, to July 14, https://www.acquisition.gov/?q=/browse/far/13
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#:
2025. SAM.gov Sources Sought resulted in one (1) response, from (SDVOSB) stating via email that they can provide the equipment as outlined in the Statement of Work (SOW). The Contract Specialist (CS) conducted market research by searching the Federal Procurement Data System (FPDS); FPDS searched revealed (10) potential vendors for previously awarded contracts requesting similar item. The CS contacted
. (SDVOSB) via email.
representative stated that they could fulfil the requirement. CS emailed the two vendors (SDVOSB) and . (Small Business) from the GSA e-library search results. The CS contacted both GSA e-library search results via email to confirm if they can provide the equipment.
did respond to the email stating that they cannot provide the equipment. However, Surgical Tools did confirm that they could fulfill the requirement. This meets Rule of Two, however due to the non-manufacturing rule the requirement is under the SAT, this requirement is not eligible for a small business set-aside. It is recommended that this requirement be solicited as unrestricted, brand name, on an open market.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466
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