36C25725Q0679.docx

Audie L. Murphy VA Medical Center 7400 Merton Minter Blvd.

San Antonio, TX 78229

Statement of Work

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs South Texas Veterans HCS 5441 Babcock Rd. STE 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Tammy L Wilson Tammy.wilson5@va.gov 254-661-5372

PLACE OF PERFORMANCE

South Texas Veterans Health Care System

7400 Merton Minter

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued only for information and planning purposes and does not constitute as a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought synopsis only. This synopsis aims to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this source-sought synopsis, a solicitation announcement may be published. Responses to this sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 17 Network Contracting Office, is seeking sources that can provide the service of Replenishing Existing Treatment and Triage Kits as described in the Statement Of Work for salient characteristics.

The information identified above is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include the company name, address, point of contact, and size of business pursuant to the following questions:

(1) Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or a distributor of the items being researched above?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; or modify; the items requested in any way?

(5) If you do, state how and what is altered; assembled; or modified.

(6) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

(7) If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the items you are providing information for available on your schedule/contract?

(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes.

*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all “equal to items" meet all the salient characteristics and SOW.

(9) Are the items domestic end products (manufactured in the United States)? As stated in FAR 52.225-1 Buy American—SUPPLIES Responses to this notice shall be submitted via email to Tammy.Wilson5@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 2:00 PM CST. June 26, 2025. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source’s sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C25725Q0679.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

The South Texas Health Care System Emergency Management Office needs to purchase the replenishment of the Dual Use Vehicle kits and Treatment & Triage kits. This equipment supports current HVA and CEMP requirements and standards for FCC, patient evacuation treatment and triage. Provides needed medical supplies to ensure effective disaster response for FCC/NDMS patient reception and triage team on scene, in order to ensure proper care for ultimate destination. This would greatly enhance hospital emergency response capabilities.

STATEMENT OF WORK/SPECIFICATIONS

The Contractor shall provide the materials listed below to the Audie L. Murphy VA Hospital, San Antonio, TX as defined in the Scope of Work (SOW).

· The contractor shall provide the following:

· Replenishment V3559 Treatment & Triage

· Replenishment V2496 DUV Set A

· Replenishment V2496 DUV Set B

· Replenishment V2496 DUV Set C

· Replenishment V2496 DUV Set D

· Replenishment V2496 DUV Set E

· Replenishment V2496 DUV Set F

· Replenishment V2528 DUV Set A

· Replenishment V2528 DUV Set B

1.0 DESCRIPTION OF SERVICES

The Contractor shall ensure all of the products are exact replacement items in the exact quantity required, will deliver all items grouped & packaged by system and location, shall label each item as to the case # and location within the case for an easy product replacement, shall inspect and repair all cases, organizers and associated equipment to ensure the systems are in proper condition and shall provide and updated SmartBook manual with all associated critical data of each item to include the following:

· Item location

· Quantity

· Manufacturer

· Lot #

· Serial #

· Expiration date

· Associated Critical storage data

· Material Safety Data Sheets (MSDS)

Contractor shall deliver the materials listed above to the Department of Veterans Affairs, VISN 17, South Texas Veterans Health Care System, Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio TX 78229-4404 as defined in the Statement of Work (SOW).

2.0 HOURS OF OPERATION

2.1 Normal hours of operation are Monday through Friday from 8:00 am to 4:00 pm, excluding holidays.

2.2 Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

3.0 SECURITY REQUIREMENTS

The Contractor’s employees shall always wear visible identification and company uniforms while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas or loading docks. Information on parking is available from the VA Police Section or the COR. The VAMC will not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

4.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

5.0 REPORTING REQUIREMENTS

Contractor will deliver items to ALM warehouse location for acceptance. If item is anyway damaged, they will not be accepted, and contractor will replace at no charge.

6.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the ESR.

CO – Contracting Officer

COR – Contracting Officer’s Representative

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

VAMC – Department of Veterans Affairs Medical Center

7.0 Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

(N/A if not applicable):

Treatment & Triage kits and Dual Use Vehicle kits.

RF-SD0277 – On-site replenishment

RF-R-V2496A-2601 - DUV Set A

RF-R-V2496B-2601 - DUV Set B

RF-R-V2496C-2601 - DUV Set C

RF-R-V2496D-2601 - DUV Set D

RF-R-V2496E-2601 - DUV Set E

RF-R-V2496F-2601 - DUV Set F

RF-R-V2528A-2601 - DUV Set A

RF-R-V2528B-2601 - DUV Set B