36C25725Q0494.pdf

Sources Sought Notice

DESCRIPTION

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research.

The Department of Veterans Affairs - Network Contracting Office 17 is seeking information in response to this Sources Sought Notice for market research purposes only. Interested Service- Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, Small Business Administration Section 8a, Women-Owned, and other socio-economically disadvantaged small businesses who believe they possess the experience and qualifications to successfully perform the scope of work described below are encouraged to respond in order for us to make a set-aside determination. Any business size entity may respond to this sources sought notice.

Responses are being sought from qualified businesses capable of providing the required supplies and services outlined below. The anticipated North American Industry Classification System (NAICS) code for the work is 532490, Surgical and Medical Instrument Manufacturing with a small business size standard of $40M. See below for summary of the requested items.

Summary of Project Scope The Department of Veterans Affairs - Network Contracting Office 17 is seeking endoscope equipment lease to include a full maintenance service agreement. These supplies and services are intended for use by the Central Texas Veterans Health Care System, located at 7901 Metropolis Drive Austin, TX 78744. Please refer to the draft Statement of Work below for additional details.

Interested Parties Potential candidates having the capabilities necessary to provide the stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Dayna Cantu at dayna.cantu@va.gov, no later than April 17th, 2025, 10:00 AM CST. No telephone inquiries will be accepted.

All responses to this notice should provide the following information:

1. Company name, address, SAM UEI number, point of contact name, phone number and email address.

2. Business size and representation(s) of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

3. If SDVOSB or VOSB, can business comply with clause VAAR 852.219-75 - VA NOTICE

OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) in fulfilling the requirements within the draft Statement of Work?

4. If SDVOSB vendors can supply the items, is the SDVOSB supplying the items from a Small Business Manufacturer?

5. Is company considered a small business under the NAICS code 532490 identified under this sources sought?

6. Capability statement as it relates to the attached draft Statement of Work and any other information that can aide in determining capability (ie. compatibility requirements).

7. Does the company have a current federal contract (i.e., GSA, NAC, SAC, NASA SEWP etc.)? If so, provide the contract type, number, and expiration date.

8. If the company has a current federal contract, are the services being offered available on the contract?

9. Are the products you provide for leasing and services made in America?

In addition to the information above and demonstration to the government that the interested party can provide the required supplies that fulfill the required specifications in the draft SOW, please provide:

• Any questions/concerns in regard to the Draft SOW.

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

/END OF NOTICE/

Draft Statement of Work Endoscope Lease/Service Agreement (Brand-Name or Equal)

1. Introduction/Background:

This requirement is a follow-on contract for Central Texas VA HealthCare System (CTVHCS), Austin Texas for Endoscope Lease/Service Agreement.

An Equipment lease and full maintenance service agreement is required to complete gastroenterology endoscopic procedures that are conducted in accordance with VHA National Standardization of Endoscopes Directive. The contractor shall deliver equipment to 7901 Metropolis Drive Austin, TX 78744.

2. Technical Requirements:

The contractor shall be capable of fulfilling the following requirements:

• Under this agreement, the contractor must provide leased endoscopes scopes to CTVHCS for the duration of the contract that are compatible to items listed in Section 4 below.

• The contractor will deliver, and if required, unpack and install the equipment during normal business hours unless prior authorization is given by the COR, CO or designated representative.

• The Contractor shall provide a full-service service agreement; comprehensive service program that provides full repair coverage with no cap; including accidental damage coverage at no extra charge for all contracted equipment, including electronics.

• The contractor shall provide a loaner endoscope if available and requested for duration of repair. Loaner endoscope shall be of same, or comparable model as original. The contractor will overnight loaner endoscopes to CTVHCS within 24 hours. Once leased endoscope is repaired and returned, CTVHCS will return loaned endoscope back to the contractor, with provided return postage. The contractor is responsible for all shipping cost to include, but not limited to, endoscope return for repair.

• The contractor shall make available free educational in-services for all new equipment.

Educational in-service shall include both education for patient care and reprocessing procedures. The contractor shall provide refresher training to both patient care and reprocessing staff on an annual basis. The contractor shall provide literature detailing reprocessing procedures for each model number that requires reprocessing. The contractor is responsible for annually inventorying the leased equipment in conjunction with the assigned Contracting Officer Representative (COR).

• The contractor shall provide next day shipping in both directions included at no extra charge.

• The contractor shall provide 24/7 technical support.

• The contractor shall provide online repair tracking and history.

• The contractor shall provide periodic and on-demand training and support provided by specialists.

• The contractor shall provide full access to preventative maintenance and educational courses.

• The contractor shall provide administrative support: Weekdays 8:30 a.m. - 5:30 p.m.

3. Equipment:

The contractor shall provide the following items listed (brand-name or equal) and if required, fully installing the equipment, calibrating, testing, and evaluating after installation to include all other agreement services:

MODEL EQUIPMENT LIST QTY

CF-HQ1100DL CF-HQ1100DL EVIS X1 HD COLONOSCOPE SIX

(6)

CV-1500 CV-1500 VIDEO SYSTEM CENTER TWO

(2)

CV-190 CV-190 EVIS EXERA III VIDEO PROCESSOR TWO

(2)

GIF-1100 GIF-1100 EVIS X1 GASTROSCOPE ONE

(1)

GIF-HQ190 GIF-HQ190 EVIS EXERA III HDTV DF NBI SIX

(6)

GIF-XP190N GIF-XP190N ULTRA-SLIM SCOPE, 4-WAY, NBI ONE

(1)

HDP3 HDP3 MINI CONVERTER TWO

(2)

IS40116 ZEROWIRE G2 PAIR TRANSM & RECEIVER TWO

(2)

IS40123 ZEROWIREG2 PAIR AND MAJ-2011 TWO

(2)

IS40126 ADPTER PLATE KIT FOR ZEROWIRE G2 TWO

(2)

MAJ-1653 MAJ-1653 DUAL CO2 CYLINDER HOLDER

WM-P2

TWO

(2)

MAJ-1916 MAJ-1916 CV-190 INTERFACE CONVERT

DEVICE

TWO

(2)

MAJ-1918 MAJ-1918 REMOTE CABLE PERIPH DEVICE

1.8M

TWO

(2)

MAJ-1951 MAJ-1951 SDI CABLE 2.5M TWO

(2)

MAJ-1985 MAJ-1985 CYLINDER HOSE WITH SWITCH

OVER

TWO

(2)

MAJ-2011 ATTACHMENT FOR UWIT FOUR

(4)

MAJ-2146 MAJ-2146 SLIDING KEYBOARD TRAY TWO

(2)

MAJ-2159 MAJ-2159 SCOPE POLE KIT TWO

(2)

MAJ-2165 MAJ-2165 DRAWER UNIT TWO

(2)

MAJ-2166 MAJ-2166 STERILE WATER HOLDER TWO

(2)

MAJ-2217 MAJ-2217 LCD MONITOR ARM 12-14KG TWO

(2)

MAJ-2426 12G-SDI CABLE 1.5M TWO

(2)

MAJ-2428 12G-SDI CABLE 2.9M TWO

(2)

N3643340 CLV-190 EVIS EXERA III LIGHT SOURCE TWO

(2)

OEV321UH OEV321UH UHD 4K 32 INCH MONITOR FOUR

(4)

OFP-2 OFP-2 FLUSHING PUMP TWO

(2)

OIS-03300 OIS-03300 DA-AJA-HD5DA-DWP 1X4 HD-SDI DI TWO

(2)

OL-0015-10 TALL HEAVY ROLL STAND FOR 32"

MONITOR LM

TWO

(2)

OL-0015-21 OL-0015-21 4OUTLET PWR STRIP+CABLE

CLEAT

TWO

(2)

OL-0015-22 OL-0015-22 6"UTILITY BSKT FOR

GCXROLLSTD

TWO

(2)

PCF-HQ190L SLIM COLONOSCOPE W/ DUAL FOCUS NBI EIGHT

(8)

UCR UCR WITH CYLINDER HOSE (US) TWO

(2)

USB-3.5-10 CV-1500 - PROVATION TRIGGER CABLE 10FT TWO

(2)

WM-DP3 20A WM-DP3 MOBILE WORKSTATION US TWO

(2)

4. Compatibility:

Equipment must be compatible with the following government owned equipment, hardware, and software:

Olympus Endoscope Drying Cabinet / ScopeLocker with HEPA: Pressure ranges - 0.5 MPa (5 kgf/cm2 , 71 psig); 0.2 MPa (2 kgf/cm2 , 29 psia); 0.2 MPa (2 kgf/cm2, 28 psig) Provation Oracle Database Virtualization (version 5.0.540) Oracle Database Standard Edition 2 version: 11.2.0.4/12.1.0.2 Provation MD Image Capture Workstations (HD) Provation MD Video Capture Workstation (HD) Pre-built Provation MD VM template Win 10 Enterprise/Professional Provation provided physical servers - PowerEdge R440 Server (210-ALZE) - 2x Intel Xeon Silver 4110 - 16 GB RAM Provation MD for GI and Pulmonary GIQulC application

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.