36C25725Q0427 Sources Sought.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* FY25 Sterile Processing Service (SPS) Water Testing | base + options

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 76504

SOLICITATION NUMBER* 36C25725Q0427

RESPONSE DATE/TIME/ZONE 04-04-2025 9AM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Q901

NAICS CODE* 221310

PLACE OF PERFORMANCE Department of Veterans Affairs

VA Healthcare System San Antonio

7400 Merton Minter

San Antonio Texas

POSTAL CODE 78229

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Central Texas Veterans HCS

1901 Veterans Memorial Dr. Building #171

Temple TX 76504

POINT OF CONTACT* Senior Contract Specialist

Mr. Shawn R. Reinhart shawn.reinhart@va.gov

254-421-6661

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL

ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. This sources sought is being conducted by Network Contracting Office (NCO) 17 VHA

Regional Procurement Office-West (RPO-W), 1901 Veterans Memorial Dr. Building #171, Temple, TX 76504 on behalf of the South Texas VA located in San Antonio, Texas.

2. The requirement is for Sterile Processing Systems requirement for testing, maintenance, and repair of sterile processing water systems. SPS is a critical part of any Hospital as it ensures all clinical departments have a readily available supply of sterile equipment. One of the key pieces of equipment supporting any SPS is the direct critical water supply to SPS personnel and equipment. The updated AAMI ST108:2023 Standard, which governs the processes and requirements for Sterile Processing, added requirements to the roster of locations needing monthly critical water sampling. Per the standard, the requirement to test critical water at “every point of use” has significantly raised the quantity of water samples needed each month. Current water sampling contracts only cover the bare minimum of testing locations at the source of

Critical Water systems.

3. If this is an item/service your business can provide, please respond to this Sources Sought

Notice by 9:00 AM Central Time on Friday, April 4, 2025.

4. The intent of this notice is to establish sources to define the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested

Contractors are requested to respond in accordance with the following:

a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

b. Please note that VA is particularly interested in determining the availability of Small

Business that can provide this service.

c. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if the CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Responses shall be submitted via email and the body of the email shall include only the following information:

a) Business Name

b) Business Address

c) Point of Contact

- Name

- Phone Number

- E-mail Address

d) SAM UID Number

e) Currently registered in SAM (Yes or No). If Yes, provide expiration date.

f) NAICS code

g) Business Size: Small or Large

h) Type of Business IAW FAR 19: Service-Disabled Veteran Owned (SDVOSB), Veteran

Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), Economically Disadvantage

Woman-Owned (EDWOSB) [DO NOT PROVIDE STATE ECONOMIC SIZE

CERTIFICATIONS AS THEY DO NOT APPLY TO FEDERAL ACQUISITIONS]

i) GSA or VA FSS Contract Number, if applicable

All businesses eligible to provide this item/service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

DO NOT PROVIDE ANY INFORMATION OUTSIDE OF WHAT IS CONTAINED IN

PARAGRAPH 5 THIS SOURCES SOUGHT NOTICE.

6. Send responses to the Contracting Officer: Mr. Shawn R. Reinhart at shawn.reinhart@va.gov.

Responses shall be labeled RFQ Sources Sought 36C25725Q0427 (Your company Name).

ONLY send the information requested in 4c and all of paragraph 5. The VA is not asking for a capability statement.

The email subject line shall state: 36C25725Q0427, Sources Sought Notice.

DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the

Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

(END PRESOLICITATION NOICE)

mailto:shawn.reinhart@va.gov