36C25725Q0154_1.docx

36C25725Q0154

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

POINT OF CONTACT*

Senior Contract Specialist Mr. Shawn R. Reinhart shawn.reinhart@va.gov 254-421-6661

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25725Q0154 -202 Mr. Shawn R. Reinhart 254-421-6661 -2025 09:00

CST

36C257 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 X X 562112 $47 Million Net 30 N/A X 36C756 Department of Veterans Affairs Texas Valley Coastal Bend Veterans HCS 2601 Veterans Dr.

Harlingen TX 78550 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 See CONTINUATION Page Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal for Texas Veterans Healthcare System per the Performance Work Statement (PWS).

This acquisition is being conducted in accordance with FAR Parts 12 and 13.

Periods of Performance (Anticipated) Base Year:

April 1 , 2025 to March 31 , 2026.

Option Year 1:

April 1 , 2026 to March 31 , 2027.

Option Year 2:

April 1 , 2027 to March 31 , 2028.

Option Year 3:

April 1 , 2028 to March 31 , 2029.

Option Year 4:

April 1 , 2029 to March 31 , 2030.

Refer to Instructions to Offerors Evaluation Factors on pages through for additional details.

See CONTINUATION Page X X X Mr. Shawn R. Reinhart Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion and acceptance of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCOPC Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HOPC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal MOPC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HCC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCSC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal LOPC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal BOPC

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCWP

POP Begin: 04-01-2025 POP End: 03-31-2026

55-gallon drum - Stream Corrosive (Lab)

POP Begin: 04-01-2025 POP End: 03-31-2026

55-gallon drum - Stream Flammable (Lab)

POP Begin: 04-01-2025 POP End: 03-31-2026

Replacement container 55-gallon drum Corrosive (Lab)

POP Begin: 04-01-2025 POP End: 03-31-2026

Replacement container 55-gallon drum Flammable (Lab)

POP Begin: 04-01-2025 POP End: 03-31-2026

Quart sized-Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, & Final Disposal

POP Begin: 04-01-2025 POP End: 03-31-2026

USDOT Certified shipper course Per student 8-hour course.

POP Begin: 04-01-2025 POP End: 03-31-2026

Removal and disposal of Contaminated bedding and mattress PRICED PER MATRESS/JOB

POP Begin: 04-01-2025 POP End: 03-31-2026

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCOPC Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HOPC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal MOPC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HCC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCSC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal LOPC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal BOPC

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCWP

POP Begin: 04-01-2026 POP End: 03-31-2027

55-gallon drum - Stream Corrosive (Lab)

POP Begin: 04-01-2026 POP End: 03-31-2027

55-gallon drum - Stream Flammable (Lab)

POP Begin: 04-01-2026 POP End: 03-31-2027

Replacement container 55-gallon drum Corrosive (Lab)

POP Begin: 04-01-2026 POP End: 03-31-2027

Replacement container 55-gallon drum Flammable (Lab)

POP Begin: 04-01-2026 POP End: 03-31-2027

Quart sized-Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, & Final Disposal

POP Begin: 04-01-2026 POP End: 03-31-2027

USDOT Certified shipper course Per student 8-hour course.

POP Begin: 04-01-2026 POP End: 03-31-2027

Removal and disposal of Contaminated bedding and mattress PRICED PER MATRESS/JOB

POP Begin: 04-01-2026 POP End: 03-31-2027

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCOPC.

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HOPC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal MOPC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HCC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCSC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal LOPC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal BOPC

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCWP

POP Begin: 04-01-2027 POP End: 03-31-2028

55-gallon drum - Stream Corrosive (Lab)

POP Begin: 04-01-2027 POP End: 03-31-2028

55-gallon drum - Stream Flammable (Lab)

POP Begin: 04-01-2027 POP End: 03-31-2028

Replacement container 55-gallon drum Corrosive (Lab)

POP Begin: 04-01-2027 POP End: 03-31-2028

Replacement container 55-gallon drum Flammable (Lab)

POP Begin: 04-01-2027 POP End: 03-31-2028

Quart sized-Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, & Final Disposal

POP Begin: 04-01-2027 POP End: 03-31-2028

USDOT Certified shipper course Per student 8-hour course.

POP Begin: 04-01-2027 POP End: 03-31-2028

Removal and disposal of Contaminated bedding and mattress PRICED PER MATRESS/JOB

POP Begin: 04-01-2027 POP End: 03-31-2028

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCOPC Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HOPC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal MOPC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HCC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCSC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal LOPC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal BOPC

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCWP

POP Begin: 04-01-2028 POP End: 03-31-2029

55-gallon drum - Stream Corrosive (Lab)

POP Begin: 04-01-2028 POP End: 03-31-2029

55-gallon drum - Stream Flammable (Lab)

POP Begin: 04-01-2028 POP End: 03-31-2029

Replacement container 55-gallon drum Corrosive (Lab)

POP Begin: 04-01-2028 POP End: 03-31-2029

Replacement container 55-gallon drum Flammable (Lab)

POP Begin: 04-01-2028 POP End: 03-31-2029

Quart sized-Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, & Final Disposal

POP Begin: 04-01-2028 POP End: 03-31-2029

USDOT Certified shipper course Per student 8-hour course.

POP Begin: 04-01-2028 POP End: 03-31-2029

Removal and disposal of Contaminated bedding and mattress PRICED PER MATRESS/JOB

POP Begin: 04-01-2028 POP End: 03-31-2029

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCOPC Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HOPC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal MOPC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal HCC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCSC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal LOPC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal BOPC

POP Begin: 04-01-2029 POP End: 03-31-2030

Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal CCWP

POP Begin: 04-01-2029 POP End: 03-31-2030

55-gallon drum - Stream Corrosive (Lab)

POP Begin: 04-01-2029 POP End: 03-31-2030

55-gallon drum - Stream Flammable (Lab)

POP Begin: 04-01-2029 POP End: 03-31-2030

Replacement container 55-gallon drum Corrosive (Lab)

POP Begin: 04-01-2029 POP End: 03-31-2030

Replacement container 55-gallon drum Flammable (Lab)

POP Begin: 04-01-2029 POP End: 03-31-2030

Quart sized-Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, & Final Disposal

POP Begin: 04-01-2029 POP End: 03-31-2030

USDOT Certified shipper course Per student 8-hour course.

POP Begin: 04-01-2029 POP End: 03-31-2030

Removal and disposal of Contaminated bedding and mattress PRICED PER MATRESS/JOB

POP Begin: 04-01-2029 POP End: 03-31-2030

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal for VATVCBHCS (VCB)

1. Introduction. This basic contract Performance Work Statement (PWS) defines the scope of a full range of collection, disposal, and recycling of regulated medical sharps, bio waste, disposal of Lab Solvents with water and stain, flammable, corrosive and biofluid soiled bed/stretcher mattresses. (The removal of a Bio-Soiled Bed/Stretcher Mattress will be as need and will be considered a “Job”. The VCB will only be charged when a Mattress/Stretcher Removal “Job” is performed.) The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Regulated Medical Waste Removal, Sharps Container Treatment/Recycling, and Final Disposal for the Valley Coastal Bend Health Care System (VCBHCS) facilities. This requirement is based on the needs of the government and can be modified during the performance period (Base Year + Four Option Years) to comply with the current conditions of the healthcare system and its associated facilities outlined within this PWS.

1.1 Performance Period. The performance period of the contract shall be for a one-year base and four (4) one-year options. Starting on 04/01/2025 thru 03/31/26, plus 4 option years.

1.2 Schedule of Services. Schedule of services shall be based on Schedule B line-items.

1.3 Valley Coastal Bend Veterans Health Care System facilities. Different waste streams, volumes and operation characteristics may exist in facilities identified in Table 1.

Table 1 Harlingen Health Care Clinic, 2601 Veterans Drive, Harlingen, TX 78550 (HCC)

Harlingen Outpatient Care Clinic, 2106 Treasure Hills Blvd., Harlingen, TX 78550 (HOPC)

McAllen Outpatient Clinic, 901 E. Hackberry Ave., McAllen TX 78503 (MOPC)

Corpus Christi Outpatient Clinic 5283 Old Brownsville Road, Corpus Christi, TX 78405 (CCOPC)

Corpus Christi Specialty Clinic 205 S. Enterprize Parkway, Corpus Christi, TX 78405 (CCSC)

Corpus Christi West Point Clinic 925 South Padre Island Drive, Corpus Christi, TX 78405 (CCWP)

Laredo Outpatient Clinic 4602 N. Bartlett Ave, Laredo TX 78401 (LOPC)

Brownsville Outpatient Clinic 5700 N Expressway Suite 101, Brownsville TX 78526 (BOPC)

1.4 Historical Data. The following historical data (Table 2) is provided as estimates in pounds and does not reflect full expectations of annual weights.

Table 2

2. Scope of work. The Contractor shall be responsible for ensuring their proposed service solution shall effectively achieve performance requirements. System and/or equipment procedures designed by the Contractor shall ensure separation and preparation of waste streams for removal through final disposal.

The Contractor shall provide a contingency plan for the disposal of medical waste. The Contractor shall provide recommendations and solutions to ensure the facilities develop onsite treatment of medical waste disposal, sharps disposal, used needle disposal, bio-hazard disposal, regulated waste disposal, bio-hazard cleanup infectious waste disposal for catastrophic disaster (Pandemic influenza plan, fire, flood, or terrorism).

2.1 Container Phase-in and Phase-Out. In the event a new service provider is awarded, the Contracting Officer’s Representative (COR), Contracting Officer (CO), incumbent Contractor and new Contractor shall coordinate the phase-out and phase-in of Sharps and medical waste containers. The phase-out and phase-in period shall be accomplished within 30-days of the start of the period of performance, unless otherwise authorized by the CO. Installation of any additional containers needed shall proceed in accordance with an accepted phase-out and phase-in schedule. The new Contractor shall submit the schedule for acceptance to the COR (Please be advised that Patient Care cannot be interrupted so installation may have to happen after hours and or on the weekends). The COR will ensure to provide to old contractor for any inputs, concerns, or unavailable dates. The CO will intervene as necessary to ensure a smooth transition. No area, room or location shall be without a container by close of duty day. The Contractor shall remove and dispose of all packing material, pallets, trash, and debris, and shall be disposed of off VA property.

2.2 Container description and services. The Contractor shall provide all wall mounted sharps cabinets for installation, and all sharps’ containers listed in this contract as well as approved bio-waste/sharps cardboard boxes, orange bio-hazard sticker/labels as needed in all sizes, red bio bags, and shipping labels for the bio-waste, and oversized bio bags for the disposal of biofluid soiled bed/stretcher mattresses. The Contractor shall only supply Food and Drug Administration (FDA) approved sharps containers. All wall mounted sharps cabinets shall be mounted to ADA Standards, which requires the top/opening of the Sharps container to be between 52” and 56” from the floor.

2.3 The Contractor shall supply flame retardant reusable sharps containers to meet National Fire Protection Association (NFPA) regulations for patient room installation. The Contractor shall supply sharps containers which have vertical/direct drop openings, are rigid, heavy duty, puncture resistant, leak proof on sides, bottom and able to be closed for transport. Containers shall be secured throughout the entire process.

2.4 The Contractor shall provide outer cabinets, counter mounts/bases and floor mounts/bases and containers that comply with federal, state, and local regulations regarding labeling. All cabinets and containers shall be clearly labeled with the biohazard symbol and the word BIOHAZARD, during Phase In / Phase Out the quantities of needed cabinets, counter mounts/bases and floor mounts/bases can be identified at the different clinics.

2.5 The Contractor shall supply sharps containers with a viewing top so that clinicians can see the level of sharps in the container while remaining aesthetically pleasing to patients and visitors.

2.6 The Contractor shall provide and install uniform outer cabinets for all wall mounted container sizes. Outer cabinets shall enclose the sides and bottom portions of all containers to ensure safety and aesthetics. The Contractor shall provide outer cabinets that incorporate a key locking system to ensure that no wall mounted container is removed by unauthorized personnel.

2.7 An initial collection schedule shall be executed every week during the first 30-days of the contract period at all locations identified herein. The Contractor and COR will meet and after initial 30-day period and coordinate a pickup/drop-off schedule for each clinic. Pickup/Dropoff Services shall be conducted Monday-Friday, except Federal holidays, from 0900-1500 if pickup/drop off fall on a holiday, services shall be provided the day before or after the holiday. When a holiday falls on a Saturday, the holiday is observed on the Friday before. When a holiday falls on a Sunday, the holidays is observed on the Monday after. Federal holidays observed by the Federal Government.

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2.8 The Contractor shall provide sharps containers listed herein, equipment, and proper vehicles, as legally required, for the transportation of sharps waste to disposal site(s). Contractor vehicles shall be operated only by licensed operators and only on paved roadways, unless otherwise authorized by the VA Contracting Officer Representative’s (COR’s).

2.9 The Contractor shall provide medical waste containers/tubs to include the red liner biohazard bags, appropriate packaging labels, orange bio-hazard sticker/labels as needed in all sizes, approved bio-waste/sharps cardboard boxes and bags for biofluid soiled bed/stretcher mattresses. The Contractor shall provide reusable containers for the packaging of medical waste transportation. Transport carts to service all VA facilities shall be provided by the Contractor, all carts shall be disinfected after each use.

3. Collection and disposal documentation. The Contractor shall sign, date, and furnish a paper copy and send a copy via email of the manifest to the COR or COR Representative, prior to any medical regulated waste leaving the pickup sites. The manifest shall be broken down reflecting quantity / volume of sharps and medical waste being disposed and show amount autoclaved and incinerated. The Contractor shall ensure manifest certification matches the removed material, transport waste to an authorized facility, and sign the manifest to verify that medical waste has been delivered. The Contractor shall also maintain a copy of the manifest for their records, return all remaining copies of the manifest to the generator, assuring final disposal.

3.1 The Contractor shall coordinate marking, packaging, and providing proof of disposition for medical waste, and pathological waste, in strict accordance with all local, state, and federal laws.

3.2 The Contractor shall provide necessary documentation to ensure compliance with Joint Commission / OIG requirements related to items under this contract.

3.3 The Contractor shall ensure storage, pick up, transportation and disposals are performed in accordance with all local, state, and federal laws, regulations, and codes.

3.4 The Contractor shall provide VA COR’s with documented proof that transportation and disposal of such waste is in accordance with applicable legal requirements. Proof of all legally required permits, licenses, insurance, manifests, or any other documentation so required by law, shall be provided, and furnished to the VA CORs.

3.5 The Contractor shall notify the VA CORs of any change or alteration to Contractor’s permits and licenses for facilities, (including but not limited to disposal sites), or for any change in status which may affect Contractor’s performance and in performance of obligations under this contract.

3.6 The Contractor’s services shall be in accordance with all Department of Transportation (DOT), Environmental Protection Agency (EPA), Department of Health (DOH), Department of Environmental Conservation (DEC), Food and Drug Administration (FDA) and applicable Federal, State, and local governmental regulations and codes that are applicable, but different in scope, are to be complied with and shall be strictly adhered to.

3.6.1 The transporter shall provide container water-resistant labeling of regulated waste with the following information: Name of Transporter or immediate handler and State permit or identification number of the transporter.

3.6.2 No intermediate handlers or subcontracting of collection and/or transportation is allowed without obtaining prior approval from the VA CORs.

3.6.3 The Contractor shall supply documentation assuring all employees are trained according to applicable Federal, State, and local regulations and supply training updates to VA COR within 10 days of contract award.

3.6.4 The Contractor shall have enough backup equipment and manpower and a contingency plan for the disposal of all types of medical waste.

3.6.5 The Contractor shall provide recommendations and solutions to ensure the facilities develop onsite treatment of medical waste disposal, sharps disposal, used needle disposal, bio-hazard disposal, regulated waste, flammable and corrosive waste disposal, biofluid soiled bed/stretcher mattresses and bio-hazard cleanup infectious waste disposal for catastrophic disaster (Pandemic, fire, flood, natural disaster, or terrorism).

3.6.6 The Contractor shall have and submit with proposal, a listing of disposal site(s), backup disposal site(s), along with copy of permits. The Contractor shall submit backup disposal site(s) permits annually thereafter.

3.6.7 The Contractor shall provide all locations with the approximate quantity of sharps containers (monthly) and approximate sizes per Table 3. (The wall mounted cabinets are a one-time installation in the Phase-in & Phase-out period, but the Government will require some on reserve incase the clinics require more in the future.) Each sharp’s container shall be accompanied with the appropriate locking lid/cap.

Table 3

Needed

Needed

Needed

Needed

Needed

Needed

Needed

Needed

3.7 The Contractor shall provide a transition plan for coverage of all locations that use bio-waste containers and the process to expand total containers due to increased workload or establishment of new clinical space.

3.8 The Contractor’s sharps containers, collection, processing of containers and disposal of waste shall comply with all applicable Federal, State, and local regulations including but not limited to the following standards:

· Occupational Safety and Health Administration (OSHA), including but not limited to Blood Borne Pathogens Standard 29 CFR 1910 and 1030, and the Needle Stick Safety and Prevention Act HR 5178 as it specifically relates to reusable sharps containers.

· Department of Environmental Conservation (DEC), Food and Drug Administration (FDA) including, but not limited to Title 21 of the Code of Federal Regulation (CFR) and Quality Systems Regulation (QSR) regarding reprocessing, validation reporting and annual registering for all equipment used to release medical equipment into commerce.

4. Federal, State, and Local Regulations Applicable to this Requirement.

· The United States Environmental Protection Agency (EPA) rules and guidelines

· The National Environmental Policy Act (NEPA), 42 USC, §§4321 - 4370e (1969, as amended).

· The Resource Conservation and Recovery Act (RCRA), 42 USC, §§6901 – 6991i (1976 as amended)

· The Texas Solid Waste Disposal Act (TSWDA)-, THSC, Chapter 361.

· Clean Water Act, Federal Water Pollution Control Act (CWA), 33 USC, §§1251 - 1387 (1977, as amended).

· The Texas Administrative Procedure Act (APA)-, Texas Government Code, Chapter 2001.

5. Equipment Maintenance. The Contractor shall maintain all contract provided containers and cabinets ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers and cabinets shall remain in good, workable condition.

6. Quality Control. The Contractor shall develop and maintain a quality control program to ensure contracted services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective service.

7. Quality Assurance: The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor and ensure performance of services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and validation of customer complaints. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. The Contractor shall provide a Quality Assurance Plan for review and ensure control measures are meet and evaluated for completeness. The Quality Assurance plan shall systematically monitor and evaluate various aspects of the service ensuring standards of quality are being met.

7.1 The VA reserves the right to inspect Contractor’s facility site(s), equipment, and disposal facilities at any time. All permits, including disposal permits, licenses, and insurance of the disposal site(s) shall be included in the proposal submitted. The Contractor shall submit annually, updated documents as they are renewed.

8. Personnel Requirements. The Contractor shall designate and provide name(s) and phone numbers of contact person(s), and a backup, as representatives of the Contractor, within 10 days of award. The Contractor shall provide qualified employees who shall conduct and/or supervise the removal and pickup of all regulated sharps waste from all VA locations.

9. Contract Award Meeting. The Contractor shall not commence performance on the tasks in this PWS until the CO has conducted a kickoff meeting or has advised the Contractor that a kickoff meeting is waived.

10. Schedule For Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the Contractor shall explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

11. Changes To Statement Of Work: Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change shall be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

12. Reporting Requirements.

12.1 The Contractor shall provide the COR with monthly written progress reports (original plus 2 copies). These are due to the COR by the fifth workday following the end of each calendar month, throughout the project's duration.

12.2 The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month.

12.2.1 The report shall identify any problems that arose, along with a statement explaining how the problem was resolved.

12.2.2 The report shall identify any problems that have arisen but have not been completely resolved, with an explanation.

13. Contractor Experience Requirements. The Contractor shall identify by name, the key management and technical personnel who shall work under this task order at the time the work is being negotiated. Substitutions of key personnel shall be made only after approval by the Contracting Officer and the COR.

14. Confidentiality And Nondisclosure. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response.

15. Compliance with Hospital Policies and Procedures. The Contractor shall adhere to all hospital policies and procedures.

16. Contracting Officers Representative.

Leroy Diaz Chief, Environmental Management Services Gov Cell: 956-410-8006 Office: 956-291-9641 Leroy.Diaz@va.gov

(END OF PERFORMANCE WORK STATEMENT)

36C25725Q0154

(END OF SECTION B)

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: SEE PARAGRAPHS 2.2, 3.8 AND 4 OF THE PWS.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to:

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including…