36C25725Q0040 0001.docx

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8910--NTX - Dairy Base Plus Four Option Years
Solicitation number
36C25725Q0040
Issued by

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This document is an amendment to a previous combined solicitation for a contract to provide dairy products for the North Texas Veterans Health Care System in Dallas, TX and Bonham, TX.

The key details are:

  • The solicitation number is 36C25725Q0040 and the contract is for "NTX - Dairy Base Plus Four Option Years".
  • The government is issuing this Request for Quote (RFQ) as a small business set-aside. Responses are due by 10/26/2024 at 4:00 PM Central Time.
  • The proposed period of performance is 11/09/2024 to 11/08/2025 with four one-year option periods.
  • Pricing should include anticipated yearly increases, and the government is not obligated to increase prices on this firm-fixed price contract.
  • The incumbent contractor is LARC INDUSTRIES INC under contract 36C25720C0017.
  • Specific requirements include gallon and pint sizes of 2% low-fat milk, low-fat chocolate milk, and 1% lowfat milk. Estimated weekly delivery quantities are provided.
  • Offerors must submit proposals via email to the Contract Specialist, Maria Orosco-Hofmann.

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Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

SUBJECT*
NTX - Dairy Base Plus Four Option Years

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
78240
SOLICITATION NUMBER*
36C25725Q0040
RESPONSE DATE/TIME/ZONE
10-26-2024 4:00 PM CENTRAL TIME, CHICAGO, USA
ARCHIVE
30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SBA
PRODUCT SERVICE CODE*
8910
NAICS CODE*
311511
CONTRACTING OFFICE ADDRESS
Department Of Veterans Affairs

Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Maria Orosco-Hofmann maria.hofmann@va.gov

PLACE OF PERFORMANCE

ADDRESS
North Texas Health Cares System

Dallas VA Medical Center

4500 S. Lancaster Rd.

Dallas TX

POSTAL CODE
75216
COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment 0001 Dairy

RESPONSE DATE/TIME/ZONE 10-26-2024 4:00 P.M. CENTRAL TIME, CHICAGO, USA

QUESTIONS AND ANSWERS

1. Could you please provide information on the current incumbent for this contract, including the contract number, and expiration date?

AWARD NUMBER: 36C25720C0017

AWARD AMOUNT: $1,215,434.36

AWARDEE NAME: LARC INDUSTRIES INC

2.What is the budget for this contract?
N/A

3. What is the process for potential price adjustments during the 1 year & 4 year option contract period?

The contract will be a firm fixed price. Pricing should include yearly anticipated increases. If any price increase out of the ordinary Deviate from the contract will have to be approved by the Contracting Officer and customer. The Government is not under any obligation to increase prices in a firm fixed contract.

4. I understand orders will be placed on an as needed basis for delivery two days a week. Can you provide any historical data on order volumes and patterns to help with order/delivery planning, any information specific to the current BPA?

Bonham VA Delivery Schedule: Tuesday and Friday Delivery time: No later than 9 AM regardless the holidays. Sam Rayburn Memorial Veterans Center, 1201 E. 9th St. NFS, Main Kitchen area Bonham, TX 75418 (Dock is on the West end of building 2)

Dallas VA Delivery Schedule: Monday, Tuesday, Thursday, and Friday Delivery Location: Department of Veteran Affairs 4500 S. Lancaster Dallas, TX 75216

5. Is there a packaging preference for Milk, Low Fat 2%, gallon or ½ pint, or Low Fat 1%?

½ pint

6. Is there a preference for Milk Chocolate, Low Fat 1% or Whole?

Whole Chocolate Milk

7. Is there a preference for Milk Slim, Low Fat 2% or 1%, gallon or ½ pint?

½ pint

8. Can we have a different subcontractor for Dallas and Bonham? Or do we need the same subcontractor for both Dallas and Bonham?

No, both must use the same.

9. Item 0001 says Milk Low Fat 2%. Is that a gallon? Item 0006 Milk Slim ½ Pint, is that Milk Low-fat 1% ½ Pint? Also, it says 106,800 quantities, how many per delivery?

Milk 2% ½ pint.

0006 2% Milk ½ pint.

Weekly Delivery Estimate 2% Milk - 900, Chocolate 300 , Skim Milk 250.

10. Is Item 0001, 0005, 1001, 2001, 2005, 3001, 3005, 4001, and 4005 a gallon or half-pint?

All are ½ pint.

11. Is whole milk in either ½ pint or gallon as it is not listed on the quote pages?

Whole milk is ½ pints. Ordered on needed basis.

*= Required Field
Amendment to a Previous Combined Solicitation

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Amendment to a Previous Combined Solicitation

File details come from the government source that posted it. Updated .