P09 Statement of Work rv1.docx

STATEMENT OF WORK

Condenser Water System Repairs - VAMC Garland

A. GENERAL

1. This statement of work (SOW) describes the need for Urgent Repairs: of, (2) EA Condenser Water Pumps, replacement of (3) EA Condenser Water Pumps, and Replacing Current Filtration System with Side Stream Filtration System. Includes Ready Service Spares for pumps and towers. Condenser Water System, components serve the YORK Centrifugal Chillers located at the Garland VA Campus, and will include, but not limited to: Piping and fittings for installing Side-Stream Filtration System. Disposal of removed equipment and materials.

2. Crane service, lifts, and scaffolding needed are included. Operational testing and vibration analysis included.

3. All Cooling Tower Equipment/Materials/Installation as per Engineering Standard ES-2019-001, VHA Construction Spec Section 23 65 00 Cooling Towers, and HVAC Design Manual Rev. Nov 1, 2023. https://www.cfm.va.gov/til/index.asp.

4. Project will require phasing of the repairs to minimize impact on the hospital cooling load. Contractor will coordinate phasing plan with the COR upon contract award.

5. POP: 90 days after award | Location: VAMC Garland, 2300 Marie Curie Dr., Garland, TX 75042

B. SCOPE OF WORK: The contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment and supplies for all equipment. Provide all management, tools, supplies, equipment, piping and fittings, and labor necessary.

1. Condenser Water Pumps

a. Rebuild condenser water pump #5 Aurora Model# 411BF 6X8X11

b. Rebuild condenser water pumps #6 and #7 Paco Pump Model# 29-60122 6X8

c. Replace condenser water pumps #2, #3, and #4 with new (pump skids) that includes, motor bases, pumps, Couplings, and motors. (Paco Pump Model# 29-6012, 1350gpm@80thd, and 40hp, TEFC, 230/460V 3ph Baldor Motors). Contractor to verify specifications with currently installed units. Includes removal of existing, and installation of replacement pump units, electrical connections, piping modifications, and pipe fittings if required. All trash, removed pumps, and debris will be disposed of in dumpster provided by Contractor.

d. Operational testing and vibration analysis included.

2. Side-Stream Filters

a. Remove existing Filtration piping and equipment

b. Install (1) EA Side-Stream Filter, pump, piping, and fittings on Condenser Water Piping for Cooling Towers #1, 2, 3, 4

c. Install (1) EA Side-Stream Filter, pump, piping, and fittings on Condenser Water Piping for Cooling Towers #5, 6, 7

3. Ready Service Spares

a. Provide A22 Gearbox 5.11:1 for Marley Cooling Tower

b. Provide Marley 6Q driveshaft with couplings

c. Provide 30 HP Motor VFD rated Frame 326T 1770 rpm 460V for Marley Cooling Tower

d. Provide 30 HP Motor VFD rated Frame 284/6T 1770 rpm 460V for EVAPCO Cooling Tower

e. Provide EVAPCO USS 212-724, tower bearings, shaft, and bushings kit

f. Provide 40 HP VFD drive with bypass, NEMA 3R Enclosure

C. REQUIREMENTS

1. The contractor shall provide fully qualified and trained employees required by the Laws of this jurisdiction to carry out the overhaul and repair Services outlined.

2. The contractor shall execute, perform, and provide all maintenance, labor, service and repair Services in every respect to the reasonable satisfaction of the VA Healthcare system.

3. The contractor shall ensure appropriately qualified and experienced persons, who shall be properly supervised or directed by the Service Contractor.

4. The contractor shall adhere to all rules and instructions within the VA Healthcare system (including any non-smoking policy, etc.).

5. The contractor shall immediately notify the COR in writing of all matters affecting its responsibility.

6. The contractor shall obtain the COR’s approval for any Services to be undertaken outside the usual scheduled times for provision of the Services.

7. The contractor shall provide qualifications documents and job history of the Service Contractor’s personnel if required by the COR.

8. The contractor shall provide Certification for the overhaul and repair services.

9. The contractor shall ensure that any lost or unclaimed property found by the Contractor is passed to the COR at the first practicable opportunity.

10. The contractor shall at the direction of the COR, remove from the VA Healthcare system compound any of the Service Contractor’s personnel who misconduct themselves or are incompetent or negligent in performing their duties.

11. The contractor shall provide to the COR, within one week of commencement of the Contract, a schedule specifying the nature and timing of all work to be completed.

D. WORK PERFORMANCE

1. Performance of the Work will be made by Contractor in a prompt manner, but Contractor cannot be responsible for damage or delay due to acts of God, accidents, civil disturbances, delays in transportation by common carrier, strikes, war, unavailability of material or other cause beyond the reasonable control of Contractor.

2. VAMC assumes no responsibilities for failure of installation of the Product due to product deficiencies. The Contractor shall prepare the Project for installation in accordance with requirements of VAMC.

3. If special work, requiring additional material and labor is required to meet conditions other than those specifically described in this Proposal, the Contractor agrees to pay an additional charge, therefore.

4. VAMC shall be allowed uninterrupted and exclusive access to the Project during performance of the Work.

E. INSPECTION AND ACCEPTANCE BY THE COR

1. The Contracting Officer Representative (COR) or COR’s designee may reserve a right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and/or specifications, the facility may require the Contractor to perform the services again at no additional cost to the VA.

F. GUARANTEE

1. Unless otherwise stipulated herein, the Contractor shall guarantee the Contractor workmanship of the work completed under this contract for period of one year from the date of the Government’s acceptance of the work completion.

2. During the guarantee period, the Contractor shall correct and/or repair, at no cost to the Government, any damages and/or deficiencies that may be attributed to the materials and workmanship provided by the Contractor under this contract. The Contractor shall provide all labor, materials, equipment, at their own expense, to perform the repair and/or correction. The repair and/or correction must be completed within 10 days from Notice of Damage(s)

G. WORK SCHEDULE DELAYS

1. If the contractor is delayed at any time during the progress of work by any act or omission of the COR, Project Manager, or any fire, severe weather, unusual act of God, “ Excusable Delay Events “ then the Contractor may be entitled to additional time to the reschedule work. If the Contractor experienced an Excusable Delay Event, the Contractor shall have two/2/ days after such event and shall give the COR Notice of the Delay, and any impact by the delay upon the schedule.

2. If the Contractor provides COR with the foregoing Notice, then the Contractor shall be entitled to a day for day extension to the schedule corresponding to the number of days of delay demonstrated by the Contractor to be directly caused by the Excusable Delay Event.

H. HOURS OF OPERATION

1. Routine work under this contract shall be performed during normal business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excluding Federal holidays unless the Associate Chief Engineer for Maintenance and Operation (ACE/M&O) or his designee approves schedules other than normal duty hours.

I. SECURITY REQUIREMENTS

1. While on VA premises the Contractor or his representative shall wear a company uniform garment or display some means of identification showing he is an employee of the Contractor.

J. CONTRACTING OFFICER REPRSENTATIVES

1. Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR.

2. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract.

3. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

K. INFORMATION TECHNOLOGY SECURITY REQUIREMENTS

1. The Contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

2. The Contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a Contractor.

3. The information made available to the Contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required.

L. INFORMATION SYSTEMS OFFICER/INFORMATION PROTECTION

1. The C&A requirements do not apply, a Security Accreditation Package is not required.

2. The Contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

3. Privacy Officer: The Contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

M. SAFETY REQUIREMENTS

1. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building.

2. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken.

3. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

End Statement of Work