36C25724Q0449 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

36C257

Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25724Q0449

05-20-2024

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: May 29, 2024 by 12:00 PM (Noon) CDT**

See CONTINUATION Page

Amendment 0001 is issued to provide the current VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition to Offerors; update the Price/Cost Schedule and Scope of Work with the current edition number; and extend the Offer Due Date to May 29, 2024 by 12:00 PM (Noon) Central Daylight Time (CDT).

The Offers are due via email only to the Contract Specialist Anitra Carter at anitra.carter@va.gov on May 29, 2024 by 12:00 PM (Noon) CDT.

All other terms and conditions remain the same.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB ____________ ____________

Safety Device Testing of 2 boilers at VA Temple per VHA Boiler

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location Nebraska Boiler 2D1630 (Water Tube) National board number# Nebraska Boiler 2D1631 (Water Tube) National board number#

Contract Period: Base POP Begin: 08-26-2024 POP End: 08-25-2025

3.00 JB ____________ ____________

Safety Device Testing of 3 boilers at VA Waco per VHA Boiler

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Waco Location Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

Contract Period: Base POP Begin: 08-26-2024 POP End: 08-25-2025

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location Nebraska Boiler 2D1630 (Water Tube) National board number# Nebraska Boiler 2D1631 (Water Tube) National board number#

Contract Period: Option 1 POP Begin: 08-26-2025 POP End: 08-25-2026

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Waco Location Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

Contract Period: Option 1 POP Begin: 08-26-2025 POP End: 08-25-2026

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location Nebraska Boiler 2D1630 (Water Tube) National board number# Nebraska Boiler 2D1631 (Water Tube) National board number#

Contract Period: Option 2 POP Begin: 08-26-2026 POP End: 08-25-2027

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Waco Location Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

Contract Period: Option 2 POP Begin: 08-26-2026 POP End: 08-25-2027

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location

Nebraska Boiler 2D1630 ( Water Tube) National board number# Nebraska Boiler 2D1631 ( Water Tube) National board number#

Contract Period: Option 3 POP Begin: 08-26-2027 POP End: 08-25-2028

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Waco Location Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

Contract Period: Option 3 POP Begin: 08-26-2027 POP End: 08-25-2028

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location Nebraska Boiler 2D1630 ( Water Tube) National board number# Nebraska Boiler 2D1631 ( Water Tube) National board number#

Contract Period: Option 4 POP Begin: 08-26-2028 POP End: 08-25-2029

Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Waco Location Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

Contract Period: Option 4

POP Begin: 08-26-2028 POP End: 08-25-2029

GRAND

TOTAL

Scope of Work

Annual Boiler Safety Device Third Party Review in Accordance with The VHA Boiler Plant Safety Device Testing Manual 8th Edition

Requirements:

The contractor shall be responsible for the boiler plant safety device testing of 2 water tube boilers 35,000 PPH located at the Temple facility Building 58, and 3 fire tube boilers 24,150 PPH located at the Waco facility Building 225. The vendor shall provide the VA COR with a completed summary and deficiencies report. The work will not be considered completed by the Government until the VA COR accepts the work. The vendor shall provide all transportation and materials to perform this job. The contractor shall be familiar with all the terms, conditions, and requirements within this contract. The government reserves the right to add additional locations within the Central Texas Veterans Healthcare System if ever needed in the future. Pricing for servicing those locations will be reviewed and evaluated at such time the need exists. The safety device testing of the facilities boilers (Waco & Temple) does not involve connectivity of a device/system to the VA computer network and does not involve sensitive VA data.

New Work – Base Bid for an Annual Test

This contract will be for a 1-year base with four additional 1-year option renewals.

All service shall be performed at the following locations.

• Doris Miller VAMC located at 4800 Memorial Drive, Waco, Texas 76711, Building 225, Waco Location

Superior boiler 7-x-3500 (Fire tube) National board number # 17526 Superior boiler 7-x-3500 (Fire tube) National board number # 17527 Superior boiler 7-x-3500 (Fire tube) National board number # 17524

• Olin E. Teague Veterans' Medical Center 1901 Veterans Memorial Drive Temple, TX 76504, Building 58.

Safety Device Testing of 2 boilers at VA Temple per VHA Boiler Safety Device Testing Manual, 8th Edition, travel expenses, preparation and submission of Safety Device Testing Report.

Temple Location

Nebraska Boiler 2D1630( Water Tube) National board number# 1592 Nebraska Boiler 2D1631 ( Water Tube) National board number# 1593

Qualifications as Stated in VHA Directive 1810(1)

• Section 4(e)

Qualified Third-Party Review. A qualified third-party review means the utilization of a vendor that has documented knowledge and experience in the design and construction of boiler plants and VA’s standards for construction and testing of safety devices. In addition, the individual shall have demonstrated experience in conducting equipment assessments and performing testing in compliance with the VA safety device testing manual on at least 5 sites within the past 3 years.

This testing DOES NOT require a National Board Inspector.

SPECIFICATIONS

1. GENERAL INFORMATION:

A. VA Hours of operation: Regular hours: Monday - Friday, 8:00a.m. to 4: 30p.m.

After Hours: Times vary and must be scheduled with Contracting Officer Representative (COR); generally, after 4:00 p.m. and before 7:00 a.m.

B. Contractor shall provide all services including supervision, labor, travel, mileage, overtime and required parts/materials and testing equipment.

C. Document conditions, values and recommendations on Contractor provided forms and submit to the COR at the completion of inspection.

D. Invoices submitted without correct purchase order/obligation document number and contract/purchase order number will not be processed.

2. GENERAL REQUIREMENTS

1. The contractor shall conduct safety checks on all safety devices in the system in order to ensure that the system is safe.

2. The contractor shall provide a complete schedule of projected work 1 month prior to arriving on station to conduct testing. This shall include but not limited to the following.

Activity location

Date of activity

Arrival Time

Departure Time

Boiler Addressed

Testing Phase

Preparation required

3. Upon arriving on station, the vendor will meet with the COR or appointed representative to conduct an entry brief prior to work being started.

4. The service receipt and the VA compliant test report containing the certification form found in section 1.3.2 of the VHA Boiler Plant Safety Device Testing Manual 8th Edition shall be on the first page following the cover page of the report.

3. REQUIREMENTS FOR SAFETY TESTING

3.1 Properly test and analyze each safety device to determine VA Compliance.

There are three questions that the person conducting the safety test must be able to answer affirmatively for a safety device to be VA compliant.

1) Is the correct device installed?

• A device approved by the VA that meets all VA requirements and standards

• The device is in the right location as defined by VA requirements and standards

• The device is set up to accommodate testing

• Any valve isolating the device is lockable only in open position

• If the device is a switch, it must open when it actuates.

• Any signal used in process control cannot be used as an input to a safety system.

• Independent safety control includes the fact that the safety control must be located in an enclosure that contains no other type of control.

• Any shunt on low water cutoffs (bypass switch) must be a non-latching device.

No other shunts are allowed.

• The use of a snubber, dampener, pneumatic accumulator or other such device to dampen the pressure provided to a safety switch or gage used in testing the switch is not VA compliant.

2) Does the device activate at the proper set point that is in accordance with the criteria for the set point as defined herein and VA standards?

3) Does the device produce the proper result for its intended purpose?

If any of the three questions are not answered affirmatively for a safety device, the device in question FAILS to be VA compliant. If there is a failure of any safety device that can’t be fixed immediately, the boiler must be removed from service or an Interim Safety Measure (ISM) developed, approved, and instituted until the repair is completed. The contractor will not be responsible for repairs, as repairs will be conducted by another contractor.

4. BASIC SAFETY TESTING INFORMATION

The final report should include the information required in Table A.3.1 found in the attached VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition.

The contractor shall be required to comply with all guidelines and testing procedures set forth in the attached VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition. The contractor shall be required to report safety device failure immediately upon discovery.

5. Federal Holidays.

New Year’s Day: Monday, January 1

Birthday of Martin Luther King, Jr.: Monday, January 15

Presidents’ Day: Monday, February 19

Memorial Day: Monday, May 27

Juneteenth National Independence Day: Wednesday, June 19

Independence Day: Thursday, July 4

Labor Day: Monday, September 2

Columbus Day: Monday, October 14

Veterans Day: Monday, November 11

Thanksgiving Day: Thursday, November 28

Christmas Day: Wednesday, December 25

See attached document: VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition.