P09 Emergency Foods SOW.pdf

Statement of Work

Emergency Food Meal Kits

STATEMENT OF WORK/SPECIFICATIONS

The Contractor shall provide the following meals for emergency use only listed below to the Audie L.

Murphy VA Hospital, San Antonio, TX as defined in the Scope of Work (SOW).

• The contractor shall provide Meals for Emergency with the following characteristics for the specified meals requested:

o Breakfast Meals for day 1-7 meals cycle shall include Apple Cereal, Fortified/Cracker-Biscuits and (1) Milk (NFDM) o Mid Meals for day 1-7 meal cycle shall contain (1) protein, (1) vegetable, (1) fruit cup, (1) Cracker-Biscuits, (1) Milk NFDM o Dinner Meals for day 1-7 menu cycle shall contain (1) Protein, (1) Vegetable, (1)

Cracker-Biscuits, (1) Pudding Dessert, (1) Beverage of Choice o Snacks shall include (1) Peanut Butter and Crackers for meals day 1-7 menu cycle and the Vegetarian Meal o Vegetarian options shall include for Breakfast (1) Apple Cereal, Fortified, Mid Meal

(1) Pasta Dish, (1) Vegetable, (1) Fruit, (1) Cracker-Biscuits, (1) Milk NFDM o Vegetarian Options for Dinner (1) Pasta Dish, (1) Vegetable, (1) Cracker-Biscuits,

(1) Pudding Desert, (1) Beverage of Choice o Meals shall be accompanied by supplying everything needed to serve meals to 150 people. 150 heavyweight black divided plates that are microwave safe. 150 clear 12-ounce beverage cups. 150 large heavyweight spoons. 150 quality napkins.

o Within Directive 2010-007 meals shall support patients with diabetes, cancer, heart disease or stroke. The model of meals shall adhere to guidelines of keeping Veterans dietary fulfillments the top priority during an emergency of any reason.

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide the materials listed above to the Department of Veterans Affairs, VISN 17, South Texas Veterans Health Care System, Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio TX 78229-4404 as defined in the Statement of Work

(SOW).

Contractor will provide meals that shall be on a 3–7-day menu cycle for 25 Veterans per day to meet the variety of meals and menus being offered during any said emergency. Meals shall be disposable that would include disposables utensil kits that can accompany the Veterans during an emergency that is unforeseen. Meals shall be puree for a quantity of 25 Veterans for three consecutive days for Veterans that can’t chew their food in the event of any emergency. Veteran dietary need is still top priority especially those that can’t chew or breakdown their foods.

2.0 HOURS OF OPERATION

2.1 Normal hours of operation are Monday through Friday from 8:00 am to 4:00 pm, excluding holidays.

2.2 Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays

New Year's Day

Labor Day

Independence Day

Memorial Day

Thanksgiving Day

Christmas Day

M L King's Birthday

Columbus Day

President's Day

Veterans Day

Independence Day

2.2.1 Also included would be any other day specifically declared by the President of the

United States to be a National Holiday.

2.2.2 When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

3.0 SECURITY REQUIREMENTS

It is the responsibility of the Contractor to park in the appropriate designated parking areas when making deliveries. Information on parking is available from the VA Police Section or the COR.

The VAMC will not invalidate or make reimbursement for any parking violations of the

Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to a search. Violations of VA regulations may result in citations answerable in the United States

(Federal) District court, not a local district, state, or municipal court. Contractor will be responsible for ensuring that all foods are received in good condition with holes, tears or rips in boxes and compliant with all food safety regulations.

4.0 PROTECTION OF GOVERNMENT PROPERTY

Damage resulting from the Contractor operations shall be repaired by the Contractor, including damages to boxes or meal containers at no additional cost to the Government. The Contractor shall be responsible to meet Food Safety Regulations/OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the

Contractors failure to adhere to these requirements.

5.0 REPORTING REQUIREMENTS

Contractor will deliver items to ALM warehouse location for acceptance. If item is anyway damaged, they will not be accepted, and contractor will replace at no charge.

VA Contact Person(s): Mr. Kirk Mitchell, Material Handler, ALM Memorial VA Hospital

Telephone Number/Email:

210-617-5300 x14404/Kirk.Mitchell2@va.gov

6.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the ESR.

CO – Contracting Officer

COR – Contracting Officer’s Representative

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

VAMC – Department of Veterans Affairs Medical Center

7.0 Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

Privacy Officer: The contractor will not have access to protected Patient Health

Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

Records Manager: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].