36C25723Q0734 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

504-23-3-6133-0035

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25723Q0734

05-22-2023

X

X X

May 25, 2023 at 12:00 PM

X 1

This amendment updates the following:

Scope of Work requiring:

a. ASSE 6010 Medical Gas Installer Certification

b. ASSE 6040 Medical Gas Maintenance Certification

Update to Addendum to FAR 52.212-1 Instruction to Offerors Update to Addendum to FAR 52.212-2 Evaluation of Offers

Quote Submission extended to May 25, 2023 at 12:00 PM

B.3 SCOPE OF WORK

1. SERVICE OVERVIEW

The contractor will provide Preventative Maintenance (PM) on medical equipment per the manufacture’s recommendation. Any service on the equipment not covered under contract will be quoted separately. The place of performance is Thomas E. Creek VA Health Care System, 6010 Amarillo Blvd West, Amarillo Texas 79106.

2. SCOPE OF WORK

This Preventative Maintenance (PM) contract will include service to be performed on a quarterly and annual basis. Quotes will include routine service parts as per manufacturers recommendations. The contractor will perform Preventive Maintenance (PM) inspection and any necessary support on equipment/systems as provided for in the contract agreement and manufacturers specifications. Written Preventive Maintenance (PM) procedures will be submitted on approval to the Facilities Engineering section within the first 30 days of the contract period.

Preventative Maintenance will be accomplished in accordance with the approved written procedures as directed in this instruction.

Additional parts and service labor beyond the proposal or scheduled PM service agreement are not included. Contractor shall provide all necessary parts and equipment to perform the listed work in accordance with the manufacturers recommendations.

Equipment Make/Model Serial # PM Schedule

a. Medical Vacuum Bldg. 54 Beacon SN: HOP45130 Quarter

MD# 4107005429

b. Duplex Medical Air Bldg. 28 Beacon SN: 98562-1 Quarter/Annual

MD# LPS-7D-SD80-DCY

c. Medical Vacuum Bldg. 29 CLC Beacon SN: 143408-1 Quarter/Annual

MD# LTV-3D-H120-DA

d. Medical Vacuum Bldg. 54 Beacon SN: HOP352376 Quarter/Annual

MD# 4107108616

e. Medical Air Beacon SN: HOP451304 Quarter/Annual

MD# 4107005429

f. Triplex Vacuum Bldg. 28 Busch SN: USM121420279 Quarterly

MD# RA0255.D5Z6.CEXX

g. Triplex Vacuum Bldg. 28 Busch SN: USM122170071 Quarterly

h. Triplex Vacuum Bldg. 28 Busch SN: USM121500036 Quarterly

3. COMPLIANCE

Contractor shall:

• Comply with all VA, Joint Commission, local, state, and Federal environmental and occupational safety laws, rules, and regulations.

• Follow life and safety codes (Joint Commission and NFPA 99 current edition). Avoid conditions that may be hazardous to the health and safety of the hospital personnel and patients.

• Meet all applicable OSHA, NFPA, and VA guideline to ensure safe work processes, including Lockout/Tagout.

Technicians shall have the following certifications:

• ASSE 6040 Medical Gas Maintenance certification

• ASSE 6010 Medical Gas Installer certification

4. SCHEDULING

a. Preventive maintenance and/or support will be scheduled with the Government Point of Contact (POC). Before doing any work, the service representative will report to Facilities Engineering to login and obtain a contractor identification badge, sign a log maintained by Facilities Engineering (if required) and after the work is done, sign out. This log will state the nature of the visit and the time and place of the visit.

b. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

c. Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with Facilities Engineering is required outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via Phone X7448.

d. At the completion of the service call, the service representative will submit a complete service report to Facilities Engineering, as described in section.

5. DOCUMENTATION OF SERVICES PERFORMED

a. Service reports will be provided for all service activities including preventive maintenance, emergency repair, equipment support and safety inspections, and must contain the following information:

(1) Date(s) and time period of service.

(2) Complete description of equipment serviced including model number and serial number.

(3) Complete description of equipment services performed including upgrades, updates and software changes made.

(4) Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

(5) A statement of the complaint that initiated the service call.

(6) Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

6. REPLACEMENT PARTS. Only new standard original equipment manufacturer (OEM) parts shall be used in making repairs, except as provided herein. All new parts furnished shall be current manufacture and shall have full compatibility with the equipment for which it is intended.

7. INSPECTIONS

a. A record showing when each preventative or emergency maintenance visit was made.

b. Calibration verification for each testing instrument used during the preventative maintenance check for each equipment.

c. The contractor shall maintain a performance assurance log showing when the scheduled preventative maintenance checks were performed on each equipment item in the system.

d. The logs and records shall be of a quality sufficient to satisfy the maintenance program requirement requirements of the Joint Commission on Accreditation of Health Care Organizations. This documentation shall be presented to the Chiller Operator or COR before departing the station.

8. LOCATION OF SERVICE. Whenever possible, all repairs shall be made on site at the VA Medical Center. When removal of equipment to the contractor’s shop is necessary the service representative shall make arrangements through the COR before removing any equipment from the premises. Similar equipment shall be furnished by the contractor without expense to the government when equipment is removed from the premises.

9. RESPONSE TO SERVICE REQUESTS

a. The contractor must respond to requests for emergency service and/or support in the following manner:

(1) A competent service representative adequately equipped with tools, test instruments and repair parts will arrive at the Thomas E. Creek VA Medical Center within the designated response time.

(2) The competent service representative will be prepared to begin work immediately to resolve the complaint as expressed by the COR, POC or designee when service was requested. Work needed to resolve the complaint will continue without interruption until the problem is resolved.

(3) The service representative will come equipped with all the service/technical manuals needed to perform the work.

b. The service representative may contact VA staff by phone before arrival at the designated site. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Facilities Engineering.

c. The designated response time for this contract is 4 hours from the time of the request for service or as designated within the manufacture’s terms. If repeated requests are made before the arrival of contractor’s repairer, the first request will determine the required time of arrival.

d. All requests for repair service will be considered requests for emergency service unless a statement to the contrary is made by the COR, POC or designee. Such statements will be documented on the service report.

10. GOVERNMENT REPAIRS. Government employees will work on contract equipment only with authorization of the contractor or following the failure of the contractor to respond. The government is not obligated to perform any work on contract equipment.

11. PRIOR INSPECTION OF EQUIPMENT. Potential contractors may, at their own expense, inspect equipment covered by this contract upon issuance of the order. Arrangements must be made in advance with Facilities Engineering.

12. EMERGENCY SERVICES. The Facilities Engineering will be provided the capability to make emergency calls to the contractor on as needed basis to provide services outside of the normal duty hours.

13. GUARANTEE. The contractor will guarantee workmanship and all parts furnished by the contractor and repaired at no cost to the government unless it is determined that repairs needed were the fault of the government.

14. SECURITY. The certification and accreditation (C&A) does not apply.

15. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS. The Contractor’s field service employees will wear visible identification issued by the VA Medical Center Police. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA Medical Center will not validate or make reimbursements for parking violations to the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA Medical Center.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

16. INSURANCE

a. Worker compensation and employer’s liability. Contractor is required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

b. General Liability. Contractor is required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

c. Property Damage Liability. Contractor is required to have Property Damage Liability insurance coverage of at least $500,000.

END OF SCOPE OF WORK

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

DUE DATE FOR QUESTIONS AND QUOTATIONS:

Technical questions shall be accepted by the Government in writing via email only no later than 12:00 PM Central Standard Time (CST), May 16, 2023. Please list “Technical Questions – 36C25723Q0734 “Medical Vacuum and Air Preventative Maintenance” in the subject line of the e-mail and send to Kathryn Prose, Contract Specialist, at kathryn.prose@va.gov. Please include in your questions the section of the solicitation/page number that your question is referencing.

The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government. All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

Submittal Instructions: Submit the following in THREE separate files via email at kathryn.prose@va.gov.

1. Price Quote:

a. Offeror shall submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation via email to Kathryn Prose at kathryn.prose@va.gov.

Please list “36C25723Q0734 “Medical Vacuum and Air Preventative Maintenance”” in the subject line of the e-mail.

b. Complete blocks 17a, 30(a) (b) and (c) of the SF 1449. In doing so, the offeror agrees to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

mailto:kathryn.prose@va.gov

c. Complete PRICE/COST SCHEDULE beginning on page 5 to include price for each option year.

d. Offeror must complete and return the Provisions at 52.204-24, 52.212-3(b)(2) (insert “NONE” in this fill-in if there are no exceptions). These sections are highlighted in the

RFQ.

e. Please be advised that to be eligible for award, Offerors are required to register their businesses at https://www.sam.gov/portal/public/SAM/.

f. When applicable, offerors shall return a signed copy of each amendment to the solicitation.

g. Include a Cover Letter on your company’s letterhead.

2. Technical Offer:

a. Company Cover letter with introduction to your company.

b. Provide Factor 1 requirement: Technical Capability (as indicated under Selection

Criteria)

c. Provide Factor 2 requirement- Past Performance (as indicated under Selection Criteria)

3. Proof of Compliance

a. ASSE 6040 Medical Gas Maintenance Certification

b. ASSE 6010 Medical Gas Installer Certification

Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

NOTE: All documents must be scanned and emailed before the closing date and time in the solicitation. No other submission formats will be accepted. Due to limitations on our email server, please limit your file size to 10mb or under. You may split your submissions up and submit more than one email. Failure to submit a complete offer may result in removal from further consideration for award.

(End of Addendum)

E.4 ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

This is a competitive best value selection in accordance with FAR 13.106-2(b)(4)(ii) in which competing offerors' technical capability and past performance, will be evaluated to determine who represents the greatest benefit to the Government at a price that can be determined fair and reasonable. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Failure to meet a requirement or inability to perform or provide all services requested shall result in an offer being determined technically not capability. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The evaluation process shall proceed as follows:

https://www.sam.gov/portal/public/SAM/

a. Following receipt of quotes, the Government will perform a comparative analysis of the services quoted. The Government will compare quotes to one another to select the service that best benefits the Government in fulfilling the requirement. The evaluation of Government requirements outlined in this Request for Quote will determine suitability.

b. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. Offerors are encouraged to clearly demonstrate in their quote how their approach provides a better value to the Government beyond that of the minimum requirements.

c. Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

d. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

e. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

FACTOR 1: TECHNICAL CAPABIILITY

FACTOR 2: PAST PERFORMANCE

FACTOR 3: PRICE

Factor 1: Technical Capability (minimum requirements)

a. Provide a written plan detailing your firm’s experience and capability of performing work similar to what is being required in the Statement of Work. No more than three (3) full pages.

b. Provide your Firm’s technical approach to this project relative to the requirements in the SOW. Limit your response to 3 pages maximum.

c. ASSE 6040 Medical Gas Maintenance Certified and ASSE 6010 Medical Gas Installer Certified.

Factor 2: Past Performance

a. This factor considers the quality of the Offeror’s past performance in carrying out relevant work. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work.

b. Provide two (2) references of work, similar in scope with contact information, brief description of the work completed, and contract # (if relevant).

c. The following information should be included. (a) Agency/Company name. (b) Contract Dollar Value. (c) Period of Performance. (d) Name, Address, e-mail address, telephone & fax number of the reference.

d. Past performance information shall also be obtained from other sources available to the Government to include, but not limited to, PPIRS (past performance retrieval system) or other databases; interviews with Program Managers, and other Contracting Officers.

Factor 3: Price

a. Pricing: Contractor shall submit unit prices rounded to the nearest hundredth. Please ensure unit price and total amounts are correct.

b. Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

c. Prices will be evaluated for completeness and reasonableness.

(End of Provision)