Attachment 1 SOW 549-20-132.pdf

VA North Texas Health Care System

Renovate Multi-Functional Observation Unit Phase II

STATEMENT OF WORK

A. GENERAL INFORMATION

1.1 Title of Project: Renovate Multi-Functional Observation Unit Phase II PN: 549 -

20-132

1.2 The contractor shall provide all resources necessary to accomplish the deliverables described in this scope of work (SOW), except as may otherwise be specified.

1.3 All work shall be accomplished in accordance with the requirements of current building codes, Government codes and regulations and procedures and the contract specifications, and the technical requirements of this Scope of Work.

Contractor shall comply with VA Construction Standards.

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2 Background

2.1 The project is located at the North Texas Health Care System -Dallas VA campus located at 4500 South Lancaster Road Dallas, TX 75216.

2.2 The renovate multi-functional observation units phase II project includes:

completely prepare site for construction operations, including demolition and removal of existing materials, and furnish all necessary labor, materials, and equipment for the construction of the multi-functional Observation Units in

Building 2J. Contractors shall work Monday through Friday except on federal holidays unless approved by the VA engineer. After hours construction may need to occur to reduce the impact to administrative staff and patients. All after hours work shall be coordinated at least 14 days prior and shall be approved by the VA.

Any associated costs for after-hours work shall be incidental to the contract.

Specific project phasing items are outlined in the Construction documents and specifications. A high level of coordination will be required to keep the radiology and emergency departments always connected and functional.

Staff must have access to the building through the main entrance and emergency service doors for the duration of the project. Prior to beginning work the

Contractor shall construct temporary construction walls and properly separate all

MEP from the occupied space that surrounds the project’s area.

2.3 All work completed in building 2J must be completed during regular business hours unless approved by the COR. Prior to beginning work, the contractor shall coordinate with the VA the move of all equipment and or furniture. Upon completion of daily work, the contractor shall clean up dust and debris from the space.

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2.4 Proper safety and infection control measures shall always be observed during construction.

2.5 Maintain operations of the existing plumbing, electrical, heating, and cooling systems while new systems are installed. Proper safety and infection control measures shall always be observed during construction.

2.6 The contactor shall follow all VA rules and regulations concerning infection control and staff safety as outlined in the general requirements during the project.

2.7 Equipment damaged during construction shall be repaired and/or replaced at no additional cost to the VA.

2.8 Coordination will be necessary with the VA Contracting Officer’s Representative

(COR) to minimize utility disruptions during business hours.

2.9 The contractor is required to give a 14-day notice prior to interrupting utilities.

Contractors are required to examine the areas affected by the interruption prior to starting the work and post signage of the affected areas.

2.10 All improvements/renovations shall be made with minimal interruption to

Building 2J. Contractor shall field verify all materials to insure size and type prior to installation.

3 Applicable Codes and Regulations

3.1 The contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. Although some publication dates are given, the construction shall be by current references and standards.

3.1.1 Current state and national codes, regulations and specifications involving architectural, civil, structural, electrical, environmental, and mechanical disciplines associated with the construction of this project.

3.1.2 Americans with Disabilities Act (ADA) through adoption of the

ADA ABA Accessibility Guidelines, July 2004 with corrections, Aug

2005.

3.1.3 29 CFR 1910, Occupational Health and Safety

3.1.4 ICC International Building Code

3.1.5 NFPA 70, National Electrical Code.

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4 Performance Period:

a. The contractor shall complete the work required under this SOW in 548 calendar days or less from date of award, unless otherwise directed by the Contracting

Officer Representative (COR). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. Night hours can start no earlier than 4:30 PM and must minimize disruption to staff and patients adjacent to the construction boundaries.

b. Warranties. The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. The construction http://www.cfm.va.gov/TIL/index.asp warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a pre-construction meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 14 calendar days from the date of receipt. The contractor shall have 14 calendar days to deliver the final deliverable from date of receipt of the

Government’s comments unless specifically outlined.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in this SOW.

Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined here. Shop drawings fully describing components to be installed shall be submitted for review and acceptance.

Deliverable One: A detailed work plan and briefing. Shop drawings fully describing all components and work products.

Task Two: Renovate Multi-Functional Observation Unit Phase II

Deliverable Two: A completed project per the plans and specifications.

Task Three: Provide two hard copies of each As-built drawings. In red ink record all items that are different or does not match the project plan set.

Deliverable Three: Two copies of As-built drawings.

The contractor is expected to attend weekly project update meetings as scheduled by the

COR. It is the contractor’s responsibility to prepare an agenda and distribute minutes for each meeting and come prepared to discuss the current disposition of the project to include:

• Safety

• Schedule- planned vs actual progress

• Outstanding requests made to the Government

• Current status of project

• Future plans and scheduling

• Upcoming events such as utility interruption, excavation, hot work, etc.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

1. The contractor shall provide the COR with monthly written progress reports submitted electronically. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

H. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S.

Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

I. ATTACHMENTS

1. Construction Drawings.

2. Construction Specifications (3 volumes).

Attachment A to the Statement of Work

Schedule of Deliverables

Deliverable No.

One

Item

A detailed work plan and briefing. Shop drawings fully describing all components and work products. Detailed

Schedule of Values

Quantity

Delivery Date

Within 21 calendar days after notice to proceed.

Two

Renovate Multi-Functional

Observation Unit Phase II per the attached plans and specifications

1 Within 548calendar days after notice to proceed.

Three As-Built drawings per the attached plans and specifications.

2 Within 14 calendar days of project completion.