36C25723B0046 0003_1.pdf

SUBJECT* Repair Site Roads and Parking Lots Thomas E. Creek VAMC 36C25723B0046 A0003

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 76504

SOLICITATION NUMBER* 36C25723B0046

RESPONSE DATE/TIME/ZONE 09-13-2023 10:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Y1LB

NAICS CODE* 237310

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

POINT OF CONTACT*

Contracting Officer Horacio Fernandez Horacio.Fernandez@va.gov

(254) 899-6034

PLACE OF PERFORMANCE

ADDRESS 6010 Amarillo Blvd. West

Amarillo TX

POSTAL CODE 79106

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Statement of Work

REPAIR SITE ROADS AND PARKING LOTS

504 – 23 – 101

1. PROJECT OVERVIEW

1.1 PURPOSE:

The Department of Veterans Affairs (VA) is seeking a contractor to repair several roads and parking lots around the of campus at the Thomas E. Creek VA Medical Center, located at 6010 Amarillo Blvd. West, Amarillo, Texas 79106.

This project to some of the existing roads and parking lots will be to repair and / or repave said area to prevent accidents and to prolong the life of the roads and parking lots throughout the campus. The project will be done in accordance with the prepared drawings and specifications.

2. SCOPE OF WORK

2.1 GENERAL: Provide all labor, supervision, construction services, materials, supplies, tools, and equipment, necessary for the construction of the roads and parking lots project. All necessary testing will be required.

Work shall include:

The base bid of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the roads and parking lots labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of the existing asphalt material, reworking, and compacting the base material, the installation of a 2” asphalt, or a 6” concrete road or parking lot, and other work as shown on the drawings and specifications.

Add alternate #1 of the project will be for the road on the northwest side of Building 8, and will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the roads and parking lots labeled “BID ALTERNATE 1” on the project drawings. This work will include but not limited to the removal of the existing asphalt material, reworking, and compacting the base material, the installation of a 2” asphalt parking lot, and other work as shown on the drawings and specifications.

Add alternate #2 of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the roads and parking lots labeled “BID ALTERNATE 2” on the project drawings. This work will include but not limited to pressure washing, and clean out all cracks of debris and weeds, fill and patch all potholes, crack seal, and seal coat the entire parking lot. All other work as shown on the drawings and specifications.

Add alternate #3 of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the roads and parking lots labeled “BID ALTERNATE 3” on the project drawings. This work will include but not limited to re-striping the entire main loop road of the Amarillo campus. All other work as shown on the drawings and specifications.

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

504-23-101

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171

To all Offerors/Bidders

36C25723B0046

X

X X

September 13, 2023at 10:00 a.m. CDT.

X 0

The purpose of this Amendment 0003 to the Solicitation 36C25723B0046 is to extend the bid due date. See block 11 above.

The Statement of Work (SOW), Specifications, and Drawings are updated as a result of changes.

The Line Item Numbers (LIN) are updated, with Alternate Bid Item 4 being removed from the solicitation.

The bidder is to provide their bid given the updated LINs.

Amendment to a Previous Combined Solicitation

Add Alternates Priority Add Alternates can be accepted in any order regardless of price.

A pre-award site visit is recommended, but not required, and this visit will be coordinated by the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). A pre-construction meeting is required and regular coordination meetings during construction work may be scheduled.

All numbers and measurements are for reference only. The contractor to verify all amounts and measurements. If there is a discrepancy in the amounts provided and or any condition affecting work shall be brought to the attention of the VA COR before proceeding with the work.

All work as shown in the drawings and specs are the responsibility of the general contractor.

Any subdivision of this work to subcontractors remains the sole responsibility of the general contractor.

O&M Manuals, As-Built drawings in CAD and PDF, applicable permits, installation, and testing, are also the responsibility of the general contractor.

Normal hours of operation for VA sites are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least ten (10) working days prior to the proposed start of such work.

2.2 DESCRIPTION OF WORK

A. Existing Conditions

a. Before disabling any of the following systems, the contractor needs to coordinate with COR at least 3 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, etc. It is the contractor’s responsibility to immediately repair any tampered with system at no additional cost to the government.

b. The buildings and the surrounding site areas will be occupied, and Government operations will continue as normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building, equipment, and occupants during the construction period. Demolition and renovation shall take place with minimal disruption to adjacent areas.

c. Contractor will coordinate all work with existing work to remain and existing conditions.

d. Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

e. Contractor must also comply with all applicable city, county, state, and federal regulations / codes, and applicable OSHA standards project. In addition, the contractor shall flow federal codes including but not limited to the following:

1. NEC

2. NFPA

3. ADA

4. Life Safety Code

5. ASHRAE, SMACNA

6. OSHA Standards

7. JCAHO Standards

8. EPA regulations

9. ASME

10. ASPE

11. National and Local Building Codes

12. Others as applicable

f. On-site staging will be provided on the VA premises. The stage area will be determined later.

g. Contractor will be allowed to park on the VA campus in designated areas.

h. Demolition and renovation shall take place with minimal disruption to adjacent areas.

i. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

j. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. No disposal in VA property is permitted.

k. The contractor shall repair any damage to the adjacent facilities and will return the area to the government within a condition like that before the construction started. This work is the contractor’s responsibility to replace at no additional cost to the government.

l. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

B. Additional Requirements

a. Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes, and other packing materials will be cleaned up as often as necessary and at the end of each workday. Any material such as concrete washout etc. will also be removed from the VA property at the completion of the project.

b. Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period.

Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the

COR.

c. Smoking is strictly prohibited at all Amarillo VA facilities.

d. Security – Contractors will always wear security badge in plain sight above the waist.

Contractors found without a badge will be immediately removed from VA property by VA

Police.

e. Parking – Contractor vehicles found parked in undesignated VA parking areas will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

f. OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and superintendent shall have the 30-hour Construction Safety course certification. Proof of certification shall be always on site.

g. Infection Control (IC) and Safety–Construction sign and copy of IC permit shall be always posted on project site. All IC and dust control measures shall be always implemented.

h. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

i. All incidental work associated with the installation and construction works in the exterior of the building shall be included in the base bid.

j. Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 2 weeks prior to event with COR.

2.3 OTHER DELIVERABLES

A. Period of Performance: 180 Calendar days after Notice to Proceed

B. Performance and Payment bonds: Due 10 Calendar days after Notice of Award

C. Proof of Insurance: Due (TBD by Contracting Officer) Calendar days after Notice of Award

D. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 5 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 15 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer. Please see Appendix H for additional details.

a. The Quality Control Plan shall include as a minimum, the following:

i.A description of the quality control organization, including chart showing lines of authority and acknowledgement that the CQC staff shall report to the project manager or someone higher in the contractor’s organization.

ii.The qualifications, duties, responsibilities, and authorities of each person assigned a quality control function.

iii.A copy of the letter to the Quality Control Manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the Quality Control Manager, shall be furnished.

iv.Procedures for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents.

v.Control testing procedures for each specific test performed on any task order will be submitted and approved prior to the start of construction on that task order (Laboratory facilities will be approved by the Contracting Officer).

vi.Reporting procedures, including proposed reporting formats and distribution of the documents.

E. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 5 calendar days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project led time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and

(2) Require all sub-contractors used on site to follow these same provisions in the regulation.

F. Operations and Maintenance Manuals (O&M): The Contractor shall provide two (2) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system.

The O&M Manuals shall include maintenance and inspection for all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM shall be provided within the binder.

G. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 1 CD containing all the approved submittals.

H. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

Approved M&O manuals shall be used for training. Contractor is responsible for providing enough project led time to allow for VA review of M&O manuals before acceptance.

The contractor shall provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff.

O. Warranty: Contractor shall provide a minimum one (1) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period shall start on the date of Final Acceptance. The contractor shall correct defects within a maximum of ten (10) calendar days.

2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government

“Acceptance” will be provided by the VA upon the completion of all the following:

a. The Contractor has completed all the punch list items identified during Final Acceptance inclusive of rework.

b. The Contractor has provided electronic closeout package including the following:

Contractor certified executed Quality Control Inspection documentation (electronic pdf format), approved submittals, As-builts and Certified Warranty Letter.

c. The Contractor has provided O&M manuals.

d. The Contractor has provided Record drawings to include a CD with all as builds CAD files, one full set, one half set and one Mylar full set.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S.

Government and shall be submitted to the VA-COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor.

Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

E. General Requirements for Privacy Information:

• Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

• Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.

• Records Manager: There will be no federal records created, maintained, used, or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

See attached document: 504-23-101 Specifications.

See attached document: 504-23-101 Drawings.

See attached document: 36C25723B0046 0003.

See attached document: 504-23-101 Specifications Final for Bid.

See attached document: 504-23-101 Drawings Final for Bid.

36C25723B0046 A0003