36C25722Q0973_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

POINT OF CONTACT*

Contracting Officer Julius J. Mack Jr julius.mackii@va.gov 972-708-0829

PLACE OF PERFORMANCE

Olin E. Teaque Memorial Drive

Logistics

1901 Veterans Memorial Drive

Temple Texas

ADDITIONAL INFORMATION

DESCRIPTION

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is 36C25722Q0973. This acquisition is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, effective May 01, 2022. The associated North American Industrial Classification System Code (NAICS) for this procurement is 811219 with a small business standard of $22.0M. This acquisition is solicited as a 100% set-aside for Service-Disabled Veteran Owen Small Business.

Statement of Work

SCOPE

The services to be provided by the Contractor under this agreement shall consist of furnishing all parts, labor and transportation to provide preventative maintenance and repair services for the Steris Sterilization Systems owned the Central Texas Veterans’ Health Care System (CTVHCS), 1901 S. 1st Street, Temple, Texas 76504. The systems that are covered under this agreement are located in Temple, Austin and Waco and are used in SPS and Laboratory Service:

Period of Performance:

Base: December 1, 2022 through November 30, 2023 Option Year 1: December 1, 2023 through November 30, 2024 Option Year 2: December 1, 2024 through November 30, 2025 Option Year 3: December 1, 2025 through November 30, 2026 Option Year 4: December 1, 2026 through November 30, 2027

SERVICES TO BE PROVIDED

I. PREVENTATIVE MAINTENANCE (PM)

The scheduling of PM inspections will be coordinated between the Contractor, the owning service, and Biomedical Engineering. PM inspections will be performed in a manner that clearly demonstrates that the equipment meets or exceeds all manufacturers’ technical specifications.

It is the sole responsibility of the Contractor to perform all PM inspections. The VA will not assume the responsibility of reminding the Contractor that a PM inspection is due to be performed. PM inspections will be performed on a weekday at a time set up once the contract is awarded. The equipment user, Contracting Officer’s Representative (COR) and the Contractor must all agree to the reoccurring time set for PM inspections.

II. REPAIR

Technical Support:

Telephone service for technical support will be provided for the number of hours shown per system and location identified in the Section IV schedule as either 24/7 (24 hours a day, 7 days a week) or 8/5 (8 hours a day, 5 days a week). Contractor shall provide appropriate telephone number(s) for 24 hours access. All service personnel assigned to work on the equipment will have been trained by the Original Equipment Manufacturer (OEM) and can provide proof of that training.

Repair Coverage:

The Contractor will provide all repairs on the equipment at no additional cost to the VA. Inadequate or improper repairs performed by the Contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA.

Cleaning of Machines:

The Contractor will provide an annual cleaning on the equipment at no additional cost to the VA. Inadequate or improper cleanings performed by the Contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA.

Service Calls:

Routine service calls are hereby defined as necessary to diagnose and repair equipment problems which can be performed during normal working hours. Response time of the Contractor for routine service calls shall be within 48 hours after being officially notified.

Emergency service calls are defined as service required to safeguard the health and well-being of VA patients. For emergency service calls the Contractor shall respond by phone within 1 hour after being officially notified and shall be on-site with two hours after being officially notified.

The term “Response time of the Contractor” indicates the physical presence of a fully qualified technician on station within the specified time frame.

“Official notification” is hereby defined as the time a service call is placed with the Contractor.

III. PARTS

The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to unique and/or high mortality OEM replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts with no exceptions. The Contractor shall use new parts only.

52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause - United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https://www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements: 1) If fully vaccinated, contractors shall show proof of vaccination. i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. The test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA-approved over-the-counter test that includes an affiliated telehealth service.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening, process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite-delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced

See attached document: S02 36C25722Q0973.

Combined Synopsis/Solicitation Notice