Technical Questions - 36C25722Q0095 PIV Card Reader Install.pdf

Technical Questions – 36C25722Q0095 – PIV Card Reader Install

1. Will dual authentication be required on any of the access-controlled doors?

Ans: Dual authentication are only required for the IT closets in Building 93 and PIV readers only will be suffice for the 2 doors in Building 2.

2. Are HES 1500 ES required on all doors or just Building 93?

Ans: No, HES 1500 ES are required only for Building 93. Building 2 will require to have HES 5000 ES due to size of door frames workable areas.

3. Could HES 5000 ES be used on the doors for Building 2?

Ans: Due to size of the frames and complexity of the doors, HES 5000 ES will be used in Building 2. Hard pipes must be ran with a J-box due to the wall being concrete. A hole penetration must be drilled for the PIV readers.

4. The Door inside Rm 2B-105 cannot be used in an Access Control system due to it being able to be opened. Is the contractor responsible for changing out this door hardware assembly or the

VA?

Ans: Yes, the contractor will be responsible for changing out this doors hardware assembly.

5. It’s been recommended during the site walk to use 3 iStar SE 16 Reader Panels instead of Ultra’s in Building 93. Is an approved change? FYI, the Ultra’s will take longer to ship than the SE panels.

Ans: The VA has approve 3 iStar SE 16 Reader Panels instead of iStar Ultras due to time constraints for materials. We need these installed ASAP. Also, all wires running into the iStar must be ran into a hard pipe conduit from the ceiling/ceiling grid to the panel and no splice of wires of any kind can be done.

6. Is there floorplans available for each building that have the IDF Rms clearly marked? A fire escape floorplan would be adequate.

Ans: See drawings attached.

7. Since these buildings are historical will there be any special permitting required?

Ans: No

8. If a door frame has to be modified to fit the new electric door strikes will this be allowed due to the historical nature of the buildings?

Ans: Yes

9. Will the override locks need to be operational?

Ans: No

10. There were mentioned COVID-19 requirements for testing every 30 days during the installation phase. Please clarify?

Ans:

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors”

COVID-19 Mandated Protocol (Executive Order 14042)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative

COVID-19 test results dated within three calendar days prior to desired entry date.

Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to

VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7Cc0d2034f175d4aeae6e108d99f07d160%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637715678190328726%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3EnYeSSYZNScmfr7JzO0%2B2DaRAKJTJJvqsxYp5xSW0k%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7Cc0d2034f175d4aeae6e108d99f07d160%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637715678190328726%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3EnYeSSYZNScmfr7JzO0%2B2DaRAKJTJJvqsxYp5xSW0k%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2Fcovid19screen%2F&data=04%7C01%7C%7Cc0d2034f175d4aeae6e108d99f07d160%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637715678190338679%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EvmiqQ%2F61H3y7gy8A5DX8dSSV7i9tWT3iQwR%2B86HBME%3D&reserved=0

• Also, contractor must provide vaccine records for Flu Shot Vaccination per VHA Directive requirements while working in a patient care building.

11. Will the successful bidder be required to abate asbestos, lead, or any other hazardous material? If so, please provide the required survey report.

Ans: No, asbestos, lead or hazardous materials.

12. What is the ICRA level for this project?

Ans: Low level IRCA will be done for this project.

13. Can this work be performed during normal working hours?

Ans: All work will be done during normal working hours.

14. Is any of the work required to be after hours or on weekends?

Ans: None of the work is required to be after hours or on weekends.

15. Will the VA provide jumpers from switch to the panel location?

Ans: The contractor will have to provide and install the jumpers from the switch to the panel location.