SOW IT Card Reader Accesses for Buildings 93 and 2.pdf

SCOPE OF WORK

PIV Card Reader Access for IT Closets and Media Pact System Install

PROJECT # 674-22-1-5065-0126

Buildings 93 and 2

Requirements

The contractor shall be responsible for providing all labor, materials, and equipment needed for the services to install card reader access (and accessories), to the listed IT Closets in Building 93. This will include but not limited to full operational installation or upgrade of any existing card reader systems for the specific IT Closets. All work performed will be done at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a final walkthrough with the VA COR or Alternative COR to ensure all work is completed and ready to receive payment.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with local, state, federal regulations.

All work shall be done in accordance to the terms, conditions and specifications that meet NFPA 70 standards along with OSHA and EPA rules and regulations.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Period of Performance:

The contractor shall complete the work required under this SOW in 60 calendar days or less from the Notice to Proceed (NTP), unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Contractor shall not work on Federal Holidays unless VA COR deems it necessary. Schedule power outages will be on weekends and cable splices will be on weekend.

Project Requirements

• The attached submittals are to be installed at a minimum; no alternate equipment will be used for installation. Please see attached.

• In Building 93 , 3 card readers access are hooked up to iStar Edge enclosures that need to be removed, brought back up/reconfigured, and reconnected to 3 new iStar SE input panesl to replace the iStar Edge or other panel closures. Install 2 new card readers and accessories to 2 doors in Building 2 media room and 360 degree Motion sensor.

• The vendor will be required to inspect the existing access system and install the following equipment. The parts below are to be exact to match the existing parts so we can integrate new card readers into our system. Any deviation from these exact parts will not allow our existing program to read the new card reader access. The contractor will need use the exact listed below. Please see attached documentation:

iStar SE 16 Reader Closures.

pivclass-rk40-rpk40-fips-201-readers-ds-en DS160_DS161_Data_sheet_enUS_9007201890365835 Steel Doors DS Access Control Composite Cable DS_ACMCB series DS_AL600ULXseries HES 1500c Electric Strike

Building & Room Numbers

• Building 93 – IT Closets o QTY. – 3 Interior IT Room Doors – BB126, 1B118, 2B116

Demo existing card readers and cabling and replace with new PIV Card Readers compatible to (CCures 9000 software).

Demo 3 existing edge panels and install 3 new iStar SE 16 reader panels for the dual authentication Card Readers which will be located in each IT room ( BB126, 1B118, 2B116).

Install new hardware, access control composite wiring/cabling, patch each reader into their iStar SE 16 Input Panels and configure the PIV Card Readers into the (CCures 9000 Software) Access System (turn-key project).

Also ensure all Dual Authentication PIV Card Readers have key-pads as well with access control wiring/cabling and integrate into the access control software, CCures 9000.

Use only HES 1500 ES for doors in Building 93.

Note: Override locks do not need to be operational

• Building 2 – Media Room o QTY. – 2 Media Room Doors – 2B104 and 2B105A Install new hardware, access control composite wiring/cabling, patch each reader into iStar Ultra 8 Panel in basement and configure the PIV Card Readers into the (CCures 9000 Software) Access System (turn-key project).

• Note: The cable will run from the 2nd floor IT closet down to the basement IT closet so it can be patched into the iStar Ultra down there.

Also ensure all PIV Card Readers have key-pads as well with access control wiring/cabling and integrate into the access control software (CCures) turn-key.

o Media PACT System Install new wiring/cabling and all accessories need to install a new 360-degree

Ceiling Tile Motion Detector centered in the Media Room (turn-key) that can integrated into the CCURES 9000 system to be monitored.

Install new wiring/cabling and all accessories need to install 2 new request Exit Signs.

Use only HES 5000 ES for doors in Building 2.

Contractor is responsible for changing out, door hardware assembly.

Note: At the end of each workday, please clean-up all worked in areas.

1. Prior to the start of the work, contractor must notify VA COR 72 hours in advance to schedule a time to start working. Also, contractor will need to notify the COR 72 hours in advance to schedule a power outage too if needed.

2. Contractor will contact VA COR or Alternative COR prior to start of the work.

A. Program Office Points of Contact:

a. Contracting Officer’s Representative (COR): Rene’ Flores, Engineering Tech (COR) – Engineering Service, 254-297-3722, Rene.Flores2@va.gov

b. Alternative (COR): Keith Pearce, Supervisor – Engineering Service, Keith.Pearce1@va.gov

c. Supervisory POC: Moses Briscoe, M&O Section Chief – Engineering Service, 254-709- 0523, Moses.Briscoe1@va.gov

3. Coordinate with VA COR before the start of this service and completion. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

4. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

mailto:Rene.Flores2@va.gov mailto:Keith.Pearce1@va.gov mailto:Moses.Briscoe1@va.gov

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and amount

vi. Contract and obligation numbers.

Other Considerations

• A site visit prior to bid is necessary to be fully acquainted with existing site conditions and scope of work. It is Contractor’s responsibility to field verify prior to bid all existing condition, equipment, cable distance, cable route, measurements and areas provided in scope of work.

• The contractor shall be responsible for the verification of all requirements for this project. All field measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

• The 3 iStar SE 16 Reader Panels must have all wires running into the iStar through a hard metal conduit pipe from the ceiling/ceiling grid to the panel and no splicing of wires of any kind can be done. If so, the contractor must redo the cable wiring and run a single homerun cable without any splices.

• Contractor must provide own lock for Lockout/Tagout procedures to work on the transformer.

• The contractor will be required to submit time schedules for how long a power outage will last.

• The contractor must comply with the requirements for Type B/Class II/III (Lowest Risk) Infection

Control Risk Assessment (ICRA).

• It is the contractor’s responsibility to provide adequate documentation verifying that all transformer equipment is USA made and proposed that it will meet or exceed all federal government requirements.

• Majority of the work shall be performed during normal working hours unless other wised noted by the VA COR. Normal working hours are 8:00 am – 4:30 pm, Monday – Friday.

Note: No work will be permitted on the weekend unless noted by the VA COR.

• The contractor’s supervisor shall always be available to address any needs, the VA COR/Alternative COR may have during the period of performance which is 60 days from start to finish.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility daily due to nature of the areas working in such as mental ward areas.

http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/

• Contractor personnel will bid by all federal codes and regulations of COVID-19 while working on the government premises.

• It is the responsible of the contractor to ensure all personnel working on campus must have been COVID Test and had their FLU Vaccine prior to starting the work. All paperwork must be submitted 24 hours in advance to the VA COR prior to the start of the project.

Note: Daily temperature checks will be performed, and masks are required while working in patient care areas. All equipment/tools must be wipe down and sanitized daily if taken off the facility premises.

VA Responsibilities

• The VA facility will provide access to all equipment being worked on.

• The VA COR will coordinate with the facility managers on power outages.

• The VA COR will let the contractor know of any hazards or other harmful conditions.

• The VA COR will provide emergency response teams members if needed.

• VA personal will keep any unqualified personal from the work area being worked.

• VA will provide a VA Electronics Technician and/or VA IT personal to escort the contractor and stay with them while on the premises to install Carder Readers and Media PACT System.

• VA will provide shop drawings of the buildings for install.

Site Conditions

1. The work covered by these specifications is an occupied facility.

2. All work must be coordinated with the COR.

3. No special permits are required for these historical buildings.

4. Contractor will have permission to alter the door strikes to allow for security for these historical buildings.

5. The contractor shall leave no area unsecured or unsafe at the end of the day.

6. The contractor shall always keep the premises as clean as possible and free from an accumulation of waste materials and rubbish.

7. It shall be the contractor’s responsibility to field verify all existing conditions and dimensions prior to bid.

8. All materials removed shall be disposed of offsite by the contractor.

9. No asbestos, lead, mold or hazardous materials exist for this project.

10. There are no plans or as-builts provided for this project, must incorporate best available route for wiring into to the IT communication closets for the closures.

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors”

COVID-19 Mandated Protocol (Executive Order 14042)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on

September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative

COVID-19 test results dated within three calendar days prior to desired entry date.

Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to

VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

• Also, contractor must provide vaccine records for Flu Shot Vaccination per VHA Directive requirements while working in a patient care building.

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

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The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy) B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/ mishap prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer) E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e. correction of violations, etc.)

I. Emergency Procedures (i.e. responsibilities, procedures, etc.)

J. Lockout/Tagout procedures but be known by the technician

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions.

• Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area.

• Floor mats and dust tack mats are located at the entrance to construction area.

• Tools and equipment are properly stored.

• Signs installed to restrict patient access (doors locked as needed).

• Dust control measures are in place.

• Barriers are in place and properly sealed.

C. Clothing

• PPE is available and properly worn.

• Clothing is relatively dust free with the construction area and patient areas.

Warranty Period

• Contractor must provide one (1) year warranty on parts and labor.

• Warranty period does not start until VA COR signs off on the project.

SCOPE OF WORK