36C25722B0018 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 504-22-105 Department of Veterans Affairs

NCO 17

2002 Scott Blvd.

Temple

TX

76504 Department of Veterans Affairs

NCO 17

2002 Scott Blvd.

Temple

TX

76504 To all Offerors/Bidders

36C25722B0018

X X

X

The purpose of this amendment is to:

1. Post RFI questions and responses.

2. Add Supplemental Contract Requirements for Combating COVID-19.

3. All other terms and conditions remain unchanged.

RFIs - Replace Building 7 Roof – 504-22-105

1. Plan sheet R7-2 General notes # 16 : Will the VA provide an estimated square foot average of decking replacement so all submitted proposals are equal?

a. VA is expecting 25% of total square feet to be replaced.

2. Plan sheet R7-2 General note # 17 : Will the VA provide an estimated lineal foot average of gutter refurbishment so all submitted proposals are equal?

a. VA is expecting 75% of total linear feet is in need of repair, but 100% of the system shall be repaired to not look beat up and to function as originally intended with bird wire fastened. It is on the contractor if the repairs can be met in order to not replace. All items being replaced shall match original design in order for the VA to obtain Historical Integrity in appearance of Building 7’s Architectural Design.

3. Plan sheet R7-2 General note #20 : Does the VA require the existing lightning protection system to be brought up to code which would include connecting a surge protector to the existing electrical panel of the building or is the VA’s expectation to remove and re-install the existing lightning protection system with new attachment plates and required repairs per code using a contractor certified under NFPA and UL 96A for the installation who will providing a letter of certification for their work as detailed?

a. There is no existing Lightning Protection to Building 7. Even if there is, all new and installed by a certified electrician or lightning protection contractor as specified in the SPECS.

4. Plan sheet R7-2 Keynote #1: Is the VA’s requirement to re-use the existing tile replacing only damaged tile as needed (Re-lay) or is the VA requirement to replace the existing tile completely with a new clay tile roof system including all new flashings and components?

a. Refer to ‘504-22-105 Construction SOW’ Item 15: Statement of Work.

5. What is the existing tile roof system made of (Concrete or Clay), who is the manufacture and what is the profile type (2-piece barrel, s-tile, flat, French, tapered etc..)?

a. Past submissions for roof tile are mentioned below. This is not to state the contractor shall go with this exact one, but this is what is typical on roofs at the Amarillo VA Health Care Facility.

i. Profile: Villa

ii. Color Name: Terra Cotta Gold Flashed – Slurry Finish

iii. SKU Number: 1VASS6317

iv. Product Type: Standard Weight Tile

v. Color: Orange, Yellow, Multicolor

vi. Size: 16 ½” x 13”

vii. Coverage: 90

viii. Approx. Installed Weight: 900

ix. Solar Reflectance: 0.26 (Initial), 0.27 (Weathered)

x. Thermal Emittance: 0.91 (Initial), 0.91 (Weathered) Submittal will be reviewed and compared to existing and SPECS criteria. Please Note, although it states Clay Roof Tiles, Concrete Roof Tiles are needed.

6. Plan sheet R7-2 Keynote #7: Will the VA provide an estimated lineal foot average of existing gutter and downpipes to be replaced so all proposals are equal or does the VA require the existing gutters and downpipes to be replaced entirely?

a. VA is expecting 75% of total linear feet to be repaired. It is on the contractor if the repairs can be met in order to not replace. All items being replaced shall match original design in order for the VA to obtain Historical Integrity in appearance of Building 7’s Architectural Design.

7. During construction, will building 7 be occupied? If so, when removing the mechanical HVAC unit from the roof, will there need to be a temp unit for that duration?

a. Building 7 will be occupied by VA’s IT Department (OI&T) during the duration of construction. Temporary Unit may be necessary during this portion of the project due to this unit cools down the main server room for the Amarillo VA.

8. Can the existing clay roofing tiles be reused or does all clay roofing tiles need to be new?

a. The existing roof tiles should all be concrete at this point or will be at the end of this project. If the tiles are in Excellent condition, it may be reused. The VA does not want any tiles left over at the end of this project, the contractor will be able to take two pallets of roof tiles with the exception that it will be the two pallets closest to removing from the yard and any broken tiles from the pallets the contractor is taking possession of will be the contractor’s responsibility to dispose of.

9. Are we lifting and relaying the existing clay tile roofing, and replacing the underlayment as it is now basically an or equal and replacing broken as needed.

a. Refer to ‘504-22-105 Construction SOW’ Item 15: Statement of Work.

10. If it is a total towel replacement what is the specification if we’re to remove and demo everything and start anew?

a. See DIVISION 07 of VA SPECS.

11. Is it a re-cover over the existing low slope roofing or is it a complete demo to the substrate and start over?

a. Slope is to be re-done per TPO Manufacturers SPECS for drainage through existing drains.

12. If it is a start over what is the specifications and requirements for the new roof system?

a. See DIVISION 07 of VA SPECS.

13. Please post a picture of a clay tile that is to be replaced. Can you show the manufacturer in the picture (usually on the backside)?

a. Past submissions for roof tile are mentioned below. This is not to state the contractor shall go with this exact one, but this is what is typical on roofs at the Amarillo VA Health Care Facility.

i. Profile: Villa

ii. Color Name: Terra Cotta Gold Flashed – Slurry Finish

iii. SKU Number: 1VASS6317

iv. Product Type: Standard Weight Tile

v. Color: Orange, Yellow, Multicolor

vi. Size: 16 ½” x 13”

vii. Coverage: 90

viii. Approx. Installed Weight: 900

ix. Solar Reflectance: 0.26 (Initial), 0.27 (Weathered)

x. Thermal Emittance: 0.91 (Initial), 0.91 (Weathered) Submittal will be reviewed and compared to existing and SPECS criteria. Please Note, although it states Clay Roof Tiles, Concrete Roof Tiles are needed.

14. What color will the exterior handrails be painted?

a. There are two sets of handrail locations. The stairwell/ramp on the front that leads to the main entrance and the stairwell on the side that leads to the basement.

i. Main Entrance Stairwell/Ramp Handrails: Black Bean.

ii. Basement Exterior Stairwell Handrails: Yellow.

All Paint shall be submitted and approved.

15. Will the handrails at the front of the building be painted too?

a. Yes, notation on drawings is shown at the front of the building. See RFI# 14 for colors.

16. Item 3 of the SOW states that all clay tiles will be removed, inspected, and replaced if damaged. Can you provide additional information about what constitutes a damaged tile?

a. A damage tile is a tile that is not in or near the condition of a new undamaged tile… A damaged tile.

17. What R-Value is required for the TPO sections?

a. See SPECS Section 07 22 00. Total R-Value is to be a minimum of R-33 or RSI-57.

18. What gauge copper is to be used for gutters and downspouts?

a. Existing gauge copper is not known. 20-gauge is mentioned in SPECS.

19. Item 7 of the SOW states that the ladder will need to be OSHA compliant once replaced. OSHA is currently in a transition period to phase out caged fixed ladders. It will be difficult to refurbish the existing ladder and meet the current standard. Will the VA to change the requirement for item 7 to have a ladder reinstalled that will meet the future standard which will phase out the cage and require a personal fall arrest system?

a. Item 7 does not state once replaced. Please revisit wording of SOW. OSHA statement is covering that the Ladder is secured and safe to use, meaning no loose screws. But due to the statement of OSHA compliancy has changed, this is being sent up for clarification what OSHAs intent is. But for bidding purposes, this is to remain as its original design and use. No change to SOW.

20. SOW, Item 18, Covid‐19 Vaccination, page 9 of 61: Some of the subcontractors have not mandated vaccination for their construction personnel. Please advise if onsite construction personnel will be required to be vaccinated for Covid‐19 and to what degree (ie. Booster level?).

a. Regulations attached to amendment.

21. Item 1.2, page 9 of 61: Prevailing wage is required, how will this be enforced? Certified payroll? Please clarify.

Please refer to FAR 52.222-8

22. Drawing note 1 indicate the tile is to be removed, salvaged, and re‐installed. For bidding purposes, is there a bidding amount for shrinkage/breakage/ loss?

a. If RFI#22 is mirrored to RFI#01, then expect 25% of total of roof tiles to be replaced for bidding purposes.

23. Drawing note 1 indicates the plywood decking is to be replaced if damaged. Will this be handled via change order or would the VA like to establish SF pricing in the bidding process?

a. For Bidding purposes, expect 25% of total square feet to be replaced.

24. Drawing note 4 indicates adhered TPO roof membrane. Please clarify TPO membrane thickness.

a. TPO is to meet R-rating as specified in SPECS under the chosen manufactures 20 year warranty as described in SPEC 07 54 23.

25. Drawing note 4 indicate to remove gravel ballast, none present. It appears that the existing roof is a spray foam roof with a coating. This is very likely over an additional underlying roof of some type. Is the flat roof to be brought back to local building code in the form of R‐value?

a. See SPEC 07 54 23 for TPO as indicated. There was once a Rock Ballasted TPO Roof. That is where the comment came in.

26. Drawing note 4 indicates new roof to be sloped. Please clarify minimum slope requirement.

a. Slope requirements shall meet the manufactures requirements and to take water off roof to existing drains.

27. Drawing note 4 indicates adhered TPO roof membrane. Please clarify TPO membrane thickness.

a. TPO is to meet R-rating as specified in SPECS under the chosen manufactures 20 year warranty as described in SPEC 07 54 23.

28. Drawing note 7 indicates the copper gutters and downspouts are to remain in place with repair/replacement as needed? Gutters and downspouts are aged, dimpled from past hailstorms, etc. What determines repairs/ replacement and to what extent is the repair /Replacement?

a. Gutters and Downspouts are to be functional, appear as new – as in dents are punched out, secured to building correctly with slope per SPECS for good water flow. Downspouts need to be straightened and un-pinched to eliminate any possible clogging.

29. Gutters currently have wire screening installed. Is this to remain in place or be replaced?

a. The wire netting to keep birds from clogging the gutters and downspouts is required.

30. Drawing note 11 indicates any/ all holes or damage to stucco is to be repaired to match. Is there a way to quantify this repair work so that bidding environment will be on par for competitive bids?

a. Due to the weather this past year, more cracks in the STUCCO/EIFS has appeared. Please OMIT STUCCO/EIFS repair unless caused by the construction or work. Contractors need to be prepared and take pictures to show that any STUCCO/EIFS damage is preexisting damage prior to start of work.

31. Drawing note 16 indicates to repair stucco at cracks around windows. Typically, stucco repairs standout unless fully painted from corner of wall to wall. Is it the intent of the VA to paint the exterior of the facility after stucco repairs to conceal the repairs?

a. Due to the weather this past year, more cracks in the STUCCO/EIFS has appeared. Please OMIT STUCCO/EIFS repair unless caused by the construction or work. Contractors need to be prepared and take pictures to show that any STUCCO/EIFS damage is preexisting damage prior to start of work.

32. RFI#32 had multiple questions:

a. Where will the materials and equipment staging area be located?

i. Staging area will be on-site, but determined where at during PRE-CON. This is due to multiple construction projects are popping up.

b. Will access the sides of the building with manlifts and telescoping forklifts be allowed?

i. This is per Contractors discretion as any damage to the grass will be on the contractor to resod, reseed or to bring back to original condition or better – As per SPECS and Drawings.

c. Who will be responsible for sprinkler identification, protection, and repairs?

i. If requested at Pre-Con, COR will get contractor and maintenance together for contractor to flag locations as necessary.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.