Consolidated RFIs with Responses.pdf

Consolidated RFIs with Responses - 36C257220004:

1. Phasing note 3 requires the contractor to provide ADA Valet Parking Services. Valet parking services are not typically provided by construction companies. Please confirm / verify that contractors are NOT required to provide Valet services for this project.

A: Valet and shuttle services will be responsible by the VA.

2. Pavement Reconstruction Legend on CG Plan sheets indicate the third item down with diagonal markings to be "Demolish, Remove, and Reconstruct Existing Pavement Furnish and Install New Hot Mix Asphalt Pavement Section - Heavy Duty." Please clarify which flexible pavement method is required to be used for these areas. Plan sheet C-701 lists several including (1) Full Depth Replace without geo-grid, Full Depth Replace with Geogrid and Full Depth Reclamation.

A: The note on the newly released plans Pavement Reconstruction Legend specifically states

“Heavy Duty Full Depth Replace with Geogrid”

3. Plan sheet C701 includes Full Depth Reclamation sections which utilizes/recycles existing. Plan sheets do not appear to identify the existing parking lot/road sections. Please provide information on the existing parking & road construction including thicknesses.

A: Full depth reclamation only applies to light duty paving. Existing thicknesses can be found on the Geotech report, page 6, on sheet C701.

4. C-001 Walkway, marking and signage Note 18 (bolded) states "It is the contractor's responsibility to furnish and install al labor, overhead, equipment, etc., as required, to provide removal and replacement of all site signage and pavement markings affected by new construction. We understand site signage and pavement markings are as designed on the drawings.

A: Not a question.

5. Special Conc Note 1 is used on CS101, CG101 thru CG105, CG108 thru CG111... and states "In addition to the specific areas detailed on the plans, the contractor will be responsible for up to 7,500 square feet of additional miscellaneous concrete repairs, to include, sidewalk, ada ramps, and curb and gutter, located at the cor direction. This work is incidental to the contract work and no additional separate payment will be made thereof." We understand that an allowance of 7,500 square feet total is the requirement and not 7,500 square feet each time the note is used. If this is not a correct understanding, please clarify otherwise by amendment.

A: One lump amount of 7,500 sqft of miscellaneous concrete repairs is required in the contract, not per note.

6. Special Conc Note 1 used on CS101, CG101 thru CG105, CG108 thru CG111 indicates to repair 7,500 SF of sidewalk, ada ramps, and curb and gutter. How should the repair be made? Is repair intended to mean removal and replacement including related base course? Please define scope of 'repair' required by this general note.

A: Repair is intended to be removal and replacement, to include any repair to base course for proper construction and quality product.

7. CG101 Note 1 typically on many sheets. We assume this is limited to the work shown on the plans. If this is not a correct understanding, please identify / clarify what this note is requiring by amendment.

A: Note 1 being the “contractor shall coordinate demolition of existing structures….with owner”, yes this is limited to the work shown on the plans and the addition 7,500 sqft of concrete repairs.

8. CG101 Note 2 (typical many sheets) states "Existing utilities were located by field research/observation. Prior to construction, the contractor shall locate utilities and shall provide removal, relocation, and /or replacement at his cost." We assume this project has been designed and that the required utility relocation/removal work is as shown on the plans and is not an open-ended requirement which cannot be quantified pre-bid. If this is not a correct understanding, please provide additional design showing the additional utilities requiring relocation or removal by amendment.

A: All required utility location will be shown on the plans. If any deviations occur in the field, notify COR immediately.

9. We understand that areas within the specific phases as shown on CS103 Phasing Plan will be provided to the contractor and that no vehicle or pedestrian traffic will traverse through these areas at any one time. If this is not a correct understanding, please identify/clarify specific requirement by amendment. For example, Lot A Parking Improvements will block off access between building 1 and 11 as well as entry/exit to building 11 dock/steps/ada ramp. Another example is Lot G parking improvements phase will close off access to the main drive to the hospital. Lot K Improvements phase blocks off access to buildings 44, 46, 98a, 98b, 119…etc.

A: Contractor will be required to fence off each phase to prevent access with chain link fencing.

10. How will the hospital access the helicopter pad during the Lot D Parking Improvements Phase? If any additional paving is required for accessing the helicopter pad please provide design by amendment.

A: VA will coordinate a plan with the contractor to access helipad from lot B or other adjacent side.

11. General Construction Note 3 on C-001 states "Prior to the beginning of any construction, the contractor shall verify horizontal and vertical locations of all existing utilities located within the vicinity of any work. If the existing utilities are in any way different from what is shown on the drawings, then it shall be the contractor's responsibility to notify the owner project representative and the project engineer before proceeding with any construction. The contractor shall be responsible for all repairs to fix damages incurred to existing utilities during construction." Vertical locations of existing utilities haven't been provided other than overhead or underground. We assume contractor will do their best to locate existing utilities, but that any unforeseen site conditions/utilities not shown or found will be handled as such with a modification. If this isn't a correct understanding, please clarify by amendment with specific requirements.

A: Contractor is required their due diligence performing line and utility locates. Unforeseen conditions will be analyzed on a case by case basis with the COR.

12. General note 2 on C-001 states "The contractor shall contact all local utilities companies and any other utility company that serves the area at least 72 hours prior to construction to verify locations of existing utility lines." Please provide a list of utility companies and their points of contact.

A: KPUB 830-257-3050

13. General note 9 on C-001 indicates that "Contractor shall be responsible for paying and obtaining permits from the city, state or other regulatory agencies to perform work." We assume that this is a federal project and is exempt from City of Kerrville Building Permits. If this is not a correct understanding, please clarify otherwise by amendment.

A: This is correct

14. If any new utility construction is required for the performance of this project, please provide plan details by amendment.

A: If utility work comes as an unforeseen condition, details can be found in the VA master specifications and TIL

15. General note 21 C-001 indicates materials or spoils shall not be stockpiled within the 100 year flood plain. Please identify location of the 100 year flood plain.

A: Flood plain is on the east side of campus. Laydown yard, spoils, etc. will be onsite and coordinated with the COR.

16. Please identify construction laydown area by amendment.

A: Will be coordinated with COR upon award.

17. Confirm that VA is providing water for use without cost.

A: Contractor will be allowed water without cost from existing connections.

18. Will VA allow contractor free electricity for construction trailer for the performance of the project?

A: Contractor will be allowed electricity without cost from existing connections.

19. Silt fence and Stabilized construction exit details shown on C-501, but locations are not identified. If they are required, please indicate locations required by amendment.

A: Silt fence will be required at each phase around inlets, manholes. Stabilized construction entrance will be required at the laydown area.

20. Has a traffic control plan be designed? We do not find one included. Please provide traffic control plan by amendment.

A: Contractor required to submit traffic control plan per phase to the COR for approval.

21. Note 4 on CG sheets indicate "Prior to construction, contractor shall pothole and verify location of existing underground utilities."

A: Not a question.

22. Please provide by amendment the as-built drawings of the existing utility systems that are affected by this project to include underground water, sewer, storm sewer, irrigation, electrical power, communications, etc.

A: VA will provide what is available.

23. CG sheets require new rubber speed bumps per VA and manufacturer’s requirements. Please provide mfr/model basis of design information by amendment.

A: Rubber speed bumps required per VA requirements. Manufactures requirements will be implemented following submittal approval.

24. If any geo-grid is required for this project, please identify locations required.

A: Geogrid is required on all heavy duty pavement. See updated plans issued by amendment.

25. Appears new asphalt work is required adjacent to Hwy 27 Memorial Blvd. Does the City of Kerrville require rental of city streets/shoulders during the performance of this work? If yes, should these costs be included in contractor bids?

A: No

26. Notes on plan sheet CP110 require Remove and Replace Guard Rail (as Required) at Parking Lot G. This lot seemed to have concrete posts with heavy steel piping mounted to each post. No information is provided on the depth of the existing concrete posts. Please provide as-built information on existing posts & Rail system by amendment.

A: Guard rail will not need to be replaced unless damaged during construction.

27. Reference Section 01 35 26 Safety Requirements paragraph "1.6.C". Clarify if the

Superintendent, SSHO and/or QC Manager are required to be separate persons. If they are, please clarify which ones must be full-time on-site.

A: One person can have collateral duties as long as they meet the qualifications of each duty. All disciplines must be onsite at all times.

28. Are we to dispose/abate of any asbestos, lead, mold or other hazardous material as part of this project? If so, provide appropriate hazardous material site survey report.

A: The VA is unaware of any hazardous material on this project.

29. What will the ICRA level be for this project?

A: ICRA II max

30. The specifications have been released showing 32 12 16 Planting Irrigation. There are no plans showing existing or new locations. Can you please confirm this is part of the project and if so provide more information so we can provide an accurate bid.

A: Planting and irrigation will be required to restore site to current conditions. Contractor is responsible for watering new planting.

31. The specifications call for construction performance and design. This is a project already designed by an A&E. Will the contractor be responsible for any design issues not seen or noted by the engineer of record?

A: Contractor not responsible for design.

32. The project plans provide details for Silt Fence, Area Inlet protection and construction entrances. There are no references to these items in the plan views for layout and measurements for pricing. Please clarify where these items are to be located so that accurate pricing can be provided.

A: See RFI #19.

33. Section 32 31 13 Chain Link Fences and Gates is provided in the technical specifications. There are no references to chain link fencing or gates in the SOW or the project plans. Please clarify.

a. Temporary construction fencing is called out in this technical specification with a relation to Section 01 00 00 General Requirements. There is no reference to temporary construction fence in Section 01 00 00, please clarify if the contractor will be required to provide temporary construction/privacy fencing.

A. Chain link fencing required around laydown yard and each phased area.

34. Section 32 84 00 Planting Irrigation is provided in the technical specifications. There are no references to irrigation work described in the project plans or SOW. Please clarify.

A: See RFI #30.

35. Section 31 23 19 Dewatering is provided in the technical specifications. There was no ground water found in any borings per the geotechnical report. Please clarify.

A: Dewatering included in case of unforeseen conditions.

36. General Grading and Drainage notes #2 and #3 reference top soiling and seeded areas shown on the plans, as well as a reference to “Landscape Plans”. The plan sheets do not indicate topsoil or areas to be seeded, nor is there a Landscape Plan provided. Please clarify these locations for accurate measuring and pricing.

A: Contractor must replace topsoil torn or removed during pavement removal process.

a. Note #3 requires 4” of topsoil to be provided around parking lot areas to be used from stripping operations. The project is described as a pavement removal/replacement.

There will be little to no stripping required. Please clarify if 4” of topsoil will be required or if the contractor may dress parking lot edges via the material adjacent.

A: Contractor must replace topsoil torn or removed during pavement removal process.

b. Section 01 45 29 requires topsoil to be tested but does not provide any requirements or minimum standards for acceptance. Please clarify.

A: Section 01 45 29, 3.4 calls for the testing and standards to submit.

37. Plans indicate all disturbed/topsoiled areas to be hydraulicly seeded. There are technical specifications provided to describe applicable seed or mulch mixtures. Please clarify.

A: Not a question.

38. The Statement of Work indicates that a construction staging area will be provided. Please clarify where this will be and what work/provisions the contract will need to provide. Ie..construction fence, gravel, restoration, etc.

A: Location will be coordinated with the COR. See spec section 01 00 00 1.6

39. The project documents indicate that the Superintendent may also serve as SSHO. Please clarify if the superintendent may also serve as the Quality Control Manager.

A: See RFI #27.

40. The project documents indicate that there are other construction contracts taking place on site during this intended project. Please clarify what all areas on site that other construction operations are taking place.

A: This will coordinated with the COR upon award.

41. Can an Existing Site Plan be provided?

A: There is no existing site plan, site plans can be seen from google maps or site walkthrough.

42. Are funds currently available for this contract?

A: Refer to CO.

43. The Contract Documents stipulate a 365-calendar day construction period but does not indicate when construction is anticipated to start. Can an approximate award date or anticipated construction start date be provided?

A: Actual date of award is currently unknown at this time.