36C25721Q1260 0001.docx

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GENERAL INFORMATION

BASE NOTICE TYPE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov Solicitation new Closing Date and Time 6:00 AM CST on Friday 20 Aug 2021

PLACE OF PERFORMANCE

7400 Merton Minter

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SCOPE OF WORK: South Texas Veterans Heath Care System requires replacement bed with Centrella Smart-Bed with Early Sense Technology for medical and surgical operations:

SPECIFICATIONS/SALIENT CHARACTERISTICS:

INSTALLATION

Set-up. All preparation necessarily required to ready the Smart-Bed with Early Sense Technology for operation (set-up and training).

Post installation inspection. COR will verify that required specifications are met and testing will be performed as necessary to meet VA and vendor requirements.

The Contractor shall notify the COR of the existence or development of any defects in the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). Training support, preventative maintenance and educational courses to be provided on-site as indicated.

The contractor will provide all resources required to ensure a smooth transition, in accordance with the contract requirements.

Equipment application: The Smart-Bed with Early Sense Technology Heart Rate/Respiratory Rate monitoring system is needed for most of the facility, 269 total number of beds to be replaced EXCLUSIONS (unless otherwise quoted):

Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated by the drawings, or specifications.

Modification or corrections to installation room or supplied power.

SCHEDULING ARRANGEMENTS:

Delivery and set up if necessary, of STX Bed Replacement Centrella Smart-Bed with Early Sense Technology for Nursing Service, STVHCS, Audie L. Murphy VA Memorial Hospital, 7400 Merton Minter Blvd, San Antonio, TX, 78229-4404. Delivery activities shall consist of the following:

Except by special alternative arrangement, scheduled delivery will be provided only during Contractor’s normal working hour’s local site time. Upon acceptance of this contract, the Contractor shall immediately STVHCS POC: Roslyn Snyder, Nursing Services, Phone: 210-535-7269, Email: roslyn.snyder@va.gov.

STVHCS Nursing Services normal hours of operation are Monday through Friday from 8:00 am to 4:00 pm, excluding holidays.

Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

INFORMATION SYSTEMS OFFICER, INFORMATION PROTECTION: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

PRIVACY OFFICER: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

RECORDS MANAGER: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

A. GENERAL INFORMATION

1) Title of Project: Replacement Beds for Community Living Centers.

2) Scope of Work: The CLC Units at the South Texas VA Health Care System and Kerrville Community Living Center currently has 143 beds and is requesting 143 replacement beds.

South Texas CLC: 58 Beds Kerrville CLC: 85 Beds

3) Performance Period: Life expectancy for beds should be 7-10 years.

4) Type of Contract: The government agrees to contractor price based on quality.

5) Contracting Officer Technical Representative: STXHCS will appoint one (1) COR for this contract.

When service is requested,the contractor will always contact the COR Roslyn Snyder at Roslyn.Snyder@va.gov or call 210-535-7269.

6). Scheduling Arrangements:

Except by special alternative arrangement,scheduled delivery will be provided only during Contractor’s normal working hour’s local site time. Upon acceptance of this contract, the Contractor shall immediately contact the COTR Roslyn Snyder at 210-535-7269, to schedule delivery times.

GENERAL REQUIREMENTS

STXVAHCS is requesting 143 replacement beds for the Community Living Centers. These beds shall interface with the Responder 5 Nurse Call systems. They shall be BRAND NAME or EQUAL to Enterprise 9000 beds, currently being used.

TECHNICAL SPECIFICATIONS:

• Beds will meet the size requirements to fit in house mattresses with the dimensions of;

Width: 35” Length: 84”, head height: 7 in” and foot height: 51/2” and provide a certification or research documents for entrapment issues.

• The mattress needs to address pressure, immersion, and envelopment.

• The mattress needs to address the microclimate of the skin/bed surface, wicking away heat and moisture.

• Beds will have integrated bed scales; helps reduce the need to transfer patient for weighing, one button dining chair position, digital angle indicators, easy access to staff control panels, ease of side rail release, and setting brakes.

• Beds must enable attachment of IV poles and a trapeze able to hold at least 600 pounds.

• Trapeze/Traction system with Bariatric capability; capability to accommodate four corner trapeze/traction systems.

• StayPut frame; maintain the relative location of the patient when the head of the bed is raised and reduce the need for patient repositioning once the bed adjustment is made and helps patient to remain in close proximity to bedside belongings as the bed is articulated helping to reduce the risk of patient falls.

• Beds will provide a bed exit system to prevent falls this will include a control sensor that sense the patient’s center of gravity with an accurate three-zone system and activates an alert locally and remotely when a patient attempt to move out of the preset zone. The sensor will help prevent patient falls and reduce false alarms. This will result in enhanced outcomes and lower costs.

• The beds will include a system, which will deliver an alert locally and can be configured to either send the information by wired or wireless connection options to hospital information or nurse call system.

• The controls on the bed will be one touch, easy to use and include bed motion, in-bed scale system, bed alarm and a 30-degree head of bed lockout.

• The beds will include an integrated pump holder and 110 V auxiliary outlets with hospital grade plug, which improves cord management and reduces trip hazards.

• Beds must have metal bushings or bearing in the pivot points to maintain a longer life cycle of at least 10 years

Salient Characteristics

Built-in scale Minimum 91.75” (233 cm) Maximum 95.75” (243 cm) Overall Width 40” (101.6 cm) Weight Capacity 500 lb. (227 kg) Height Range (to litter top) High 34" (86 cm) Low 10.75" (27 cm) Litter Positioning Backrest 0°– 60° Knee Gatch 0°– 40° Trend. /Reverse Trend. +12°/-10° Patient Surface Minimum 35” x 80” (89 x 203 cm) Maximum 35” x 84” (89 x 213 cm Caster Diameter 6” {15 cm) Central Lock-and-Steer Brake System Footboard control panel Auto contour Low chair positioning Trendelenburg / Reverse Trendelenburg Emergency CPR — automatic Total bed lockout Molded plastic headboard/ Footboard Embedded patient controls In-side rails Emergency CPR button Integrated nurse call button Backlit staff controls Power status indicator Level-all bed reset Integrated single zone Bed exit alarm Programmable night light 4-inch tool-less bed extension Obstruction sensors 110V accessory outlet Indicator System Optional Features CHG prevention surface High quad side rails Filled quad side rails

Includes high rails Colored inlays for side rails Manual CPR lever Patient hand control 2-position vascular foot bail Overall Length Battery back up Patient lockouts

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a COR folder along with all other required documents. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

D. WORK STATEMENT

Contractor shall perform at facilities request quarterly, semi-annual and/or annual inspection and maintenance services on the acquired beds located at South Texas VAHCS, 7400 Merton Minter Blvd. San Antonio, TX 78229, and South Texas Kerrville CLC, 3600 Memorial Blvd, Kerrville, TX, 78028.

Contractor shall provide the labor for the installation of all acquired beds and at no additional charge.

Contractor shall perform inspections and maintenance in accordance with the most current editions of Manufactures maintenance manuals as prescribed by the Joint Commission (TJC).

Contractor shall provide an individual who is factory trained and certified and is an authorized representative of the major equipment manufacturers to perform Annual, Semi-Annual and Quarterly Maintenance and Inspections, as well as any necessary repairs as requested by the facility. Services include the following. Inspections:

Systematic examination of all system components. Contractor shall perform testing, cleaning, adjusting repairing and replacing of all components as necessary to keep the system in reliable condition and proper working order.

Contractor shall furnish all tools, and cleaning materials, and parts required to perform inspections and testing.

Contractor shall perform maintenance on all parts of mattresses.

Contractor shall maintain logs for patient beds. The log shall include the date, type of trouble, condition of the beds, and the name of the technician responding to the trouble call. Each trouble call shall be fully described to include but not limited to the nature of the trouble, corrective action taken and what parts replaced and provide a copy to the EMS Service at the STXVAHCS monthly.

INSTALLATION

Set-up. All preparation necessarily required to ready the Smart-Bed withEarly Sense Technology for operation (set-up and training).

Post installation inspection. COR will verify that required specifications are met and testing will beperformed as necessary to meet VA and vendor requirements.

The Contractor shall notify the COR of the existence or development of any defects in the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such asoperator misuse). Training support, preventative maintenance and educational courses to be provided on-site as indicated.

The contractor will provide all resources required to ensure a smooth transition, in accordance with the contract requirements.

Equipment application: The Smart-Bed with Early Sense Technology Heart Rate/Respiratory Rate monitoring system is needed for most of the facility, 269 total number of beds to be replaced EXCLUSIONS (unless otherwise quoted):

Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated bythe drawings, or specifications.

Modification or corrections to installation room or supplied power.

SCHEDULING ARRANGEMENTS:

Delivery and set up if necessary, of STX CLC Bed Replacement for Nursing Service, STVHCS, Audie L. Murphy VA Memorial Hospital, 7400 Merton Minter Blvd, San Antonio, TX, 78229-4404. Delivery activities shall consist of the following:

Except by special alternative arrangement,scheduled delivery will be provided only during Contractor’s normal working hour’s local site time. Upon acceptance of this contract, the Contractor shall immediately STVHCS POC: Roslyn Snyder, Nursing Services, Phone: 210-535-7269, Email: roslyn.snyder@va.gov.

STVHCS Nursing Services normal hours of operation are Monday through Friday from 8:00 am to 4:00 pm, excluding holidays.

Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays New Year's Day Labor Day Independence Day Memorial Day

Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

Also included would be any other day specifically declared by the President of the United

States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

INFORMATION SYSTEMS OFFICER, INFORMATION PROTECTION: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

PRIVACY OFFICER: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

RECORDS MANAGER: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

THE PURPOSE OF THIS AMENDMENT IS TO CLARIFY THE 2 TYPES OF BEDS WANTED:

We want 101 EA of the CENTRELLA SMART+ BED Standard Features ITEM NUMBER 0001: GCI Touchscreen-Left Side, Bed Exit Silence, Brake Not Set Alarm One Button Chair, Battery Backup, Digital Angle Indicator Built in Line and Cord Mgmt, 4 IV Pole Sockets Integrated Restraint Holders, Lockout Controls Drainage Bag Holder, Smart Bed Ready (Sidecom Req) WIFI, Enhanced 3-Mode Bed Exit Motion Activated Nightlight, Stand Assist Advanced Slideguardr Feature, Foley Position Limit Patient HOB Angle Display, Trend/Rev Trendelenburg Dampened Emergency CPR, Patient Storage in Siderail Integrated Urinal Holders, FlexAFootT Powered Bed Extend Included Options: English Language Labels , 36" Frame Width, 100 to 240 Voltage USB Charger, In Bed-Scale (KB/LBS), Patient Pendant Steer Caster, Removable IV Pole, Verbal Alerts, Frame Part Number: FRAME Contract Number V797P-4434B

LOCAL STOCK NUMBER: CNT-255

We want 143 EA Ook Snow beds: Salient Characteristics ITEM NUMBER 0011 Built-in scale Minimum 91.75” (233 cm) Maximum 95.75” (243 cm) Overall Width 40” (101.6 cm) Weight Capacity 500 lb. (227 kg) Height Range (to litter top) High 34" (86 cm) Low 10.75" (27 cm) Litter Positioning Backrest 0°– 60° Knee Gatch 0°– 40° Trend. /Reverse Trend. +12°/-10° Patient Surface Minimum 35” x 80” (89 x 203 cm) Maximum 35” x 84” (89 x 213 cm Caster Diameter 6” {15 cm) Central Lock-and-Steer Brake System Footboard control panel Auto contour Low chair positioning Trendelenburg / Reverse Trendelenburg Emergency CPR — automatic Total bed lockout Molded plastic headboard/ Footboard Embedded patient controls In-side rails Emergency CPR button Integrated nurse call button Backlit staff controls Power status indicator Level-all bed reset Integrated single zone Bed exit alarm Programmable night light 4-inch tool-less bed extension Obstruction sensors 110V accessory outlet Indicator System Optional Features CHG prevention surface High quad side rails Filled quad side rails Includes high rails Colored inlays for side rails Manual CPR lever Patient hand control 2-position vascular foot bail Overall Length Battery back up Patient lockouts

General Requirements: Brand name or equal Centrella Smart Beds are needed for the San Antonio, TX in accordance with the following requirements:

CENTRELLA SMART+ BED Standard Features: GCI Touchscreen-Left Side, Bed Exit Silence, Brake Not Set Alarm One Button Chair, Battery Backup, Digital Angle Indicator Built in Line and Cord Mgmt, 4 IV Pole Sockets Integrated Restraint Holders, Lockout Controls Drainage Bag Holder, Smart Bed Ready (Sidecom Req) WIFI, Enhanced 3-Mode Bed Exit Motion Activated Nightlight, Stand Assist Advanced Slideguardr Feature, Foley Position Limit Patient HOB Angle Display, Trend/Rev Trendelenburg Dampened Emergency CPR, Patient Storage in Siderail Integrated Urinal Holders, FlexAFootT Powered Bed Extend Included Options: English Language Labels , 36" Frame Width, 100 to 240 Voltage USB Charger, In Bed-Scale (KB/LBS), Patient Pendant Steer Caster, Removable IV Pole, Verbal Alerts, Frame Part Number: FRAME Contract Number V797P-4434B

LOCAL STOCK NUMBER: CNT-255

Nurse Call in Siderail

LOCAL STOCK NUMBER: CNT-SNC

Accessory Outlet

LOCAL STOCK NUMBER: CNT-AR

PRO Surface For 36" Frame

LOCAL STOCK NUMBER: CNT-PRO36

SafeViewr+ with IllumiGuide

LOCAL STOCK NUMBER: CNT-SV

Second LCD Touchscreen

LOCAL STOCK NUMBER: CNT-2LCD

HR/RR INITIAL ACTIVATION CODE. Includes 1 Year Initial Activation; Renewal or Deactivation Required. Installation Included. 1YEAR P00873803 Active for 1 Year.

LOCAL STOCK NUMBER: P00873803

SMARTCARE SERVICE AGREEMENT: Service Program: SmartCareT Protection+, Product Category: Centrella, Price Reflects 3 Yr Agreement, SmartCareT Protection+ Service takes place after standard base warranty time., Includes on-site repairs & preventive maintenance by Hillrom Certified Technician. Centrella 1st Year Coverage

LOCAL STOCK NUMBER: CNTR1

SMARTCARE SERVICE AGREEMENT: Service Program: SmartCareT Protection+, Product Category: Centrella, Price Reflects 3 Yr Agreement, SmartCareT Protection+ Service takes place after standard base warranty time., Includes on-site repairs & preventive maintenance by Hillrom Certified Technician. Centrella 2nd Year Coverage, LOCAL STOCK NUMBER: CNTR2

SMARTCARE SERVICE AGREEMENT: Service Program: SmartCareT Protection+, Product Category: Centrella, Price Reflects 3 Yr Agreement, SmartCareT Protection+ Service takes place after standard base warranty time., Includes on-site repairs & preventive maintenance by Hillrom Certified Technician. Centrella 3rd Year Coverage

LOCAL STOCK NUMBER: CNTR3

Ook Snow Medical Bed

LOCAL STOCK NUMBER: FL36OOK SNOW

Warranty 3 Years parts and labor Included

LOCAL STOCK NUMBER: GARANTIE3.3

Oxymat Foam 84x35x8

LOCAL STOCK NUMBER: U-35848-DB

Cover System (Low Air Loss Top Cover)

LOCAL STOCK NUMBER: USTCGS-843607XD

The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.

Please title email with RFQ Solicitation Subject Line: 36C25721Q1260 Beds

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