36C25721Q1260 0002.docx

SUBJECT*

NEW Centrella Smart Beds 671-21-4-039-0238 (VA-21-00061534)

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Dr. Vinicky Ann Ervin Ph.D.

vinicky.ervin@va.gov Solicitation new Closing Date and Time 6:00 AM CST on Friday 20 Aug 2021

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

CENTRELLA SMART+ BED Standard Features: GCI Touchscreen-Left Side, Bed Exit Silence, Brake Not Set Alarm One Button Chair, Battery Backup, Digital Angle Indicator Built in Line and Cord Mgmt, 4 IV Pole Sockets Integrated Restraint Holders, Lockout Controls Drainage Bag Holder, Smart Bed Ready (Sidecom Req) WIFI, Enhanced 3-Mode Bed Exit Motion Activated Nightlight, Stand Assist Advanced Slideguardr Feature, Foley Position Limit Patient HOB Angle Display, Trend/Rev Trendelenburg Dampened Emergency CPR, Patient Storage in Siderail Integrated Urinal Holders, FlexAFootT Powered Bed Extend Included Options: English Language Labels , 36" Frame Width, 100 to 240 Voltage USB Charger, In Bed-Scale (KB/LBS), Patient Pendant Steer Caster, Removable IV Pole, Verbal Alerts, Frame Part Number: FRAME Contract Number V797P-4434B

LOCAL STOCK NUMBER: CNT-255

CNT-BASE Base Bed

CNT-PAK255 Package 255

CNT-SNC Nurse Call in Siderail

CNT-AR Accessory Outlet

CNT-PRO36 PRO Surface For 36" Frame

CNT-SV SafeView+ with IllumiGuide

CNT-2LCD Second LCD Touchscreen

Cover System (Low Air Loss Top Cover)

LOCAL STOCK NUMBER: USTCGS-843607XD

The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above.

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) VAAR 852.212-72 Gray Market Items:

a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.

Technical Evaluation PR Description: Smart Beds /Number: 671-21-4-039-0238/Quantity: 133 VENDOR Alliant Healthcare Products

Please title email with RFQ Solicitation Subject Line: 36C25721Q0830 Beds Page 1 of

CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COTR):

STXHCS will appoint one (1) COR for this contract. When service is requested, the contractor will always contact the COR Roslyn Snyder at 210-535-7269.

SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled delivery will be provided only during Contractor’s normal working hour’s local site time. Upon acceptance of this contract, the Contractor shall immediately contact the COTR Roslyn Snyder at 210-535-7269, to schedule mutually agreeable delivery times.

SCOPE OF WORK: Delivery and set up if necessary, of STX Bed Replacement Smart-Bed with Early Sense Technology for Nursing Service, 7400 Merton Minter Blvd, San Antonio, TX, 78229-4404. Delivery activities shall consist of the following:

A. Set-up.

All preparation necessarily required to ready the Smart-Bed with Early Sense Technology for operation (set-up and training).

B. Post installation inspection.

COR will verify that required specifications are met and testing will be performed as necessary to meet VA and vendor requirements.

The Contractor shall notify the COR of the existence or development of any defects in the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). Training support, preventative maintenance and educational courses to be provided on-site as indicated.

The contractor will provide all resources required to ensure a smooth transition, in accordance with the contract requirements.

DESCRIPTION OF PROVIDED EQUIPMENT:

A. Recommends a function to prevent patients from manipulating bed alarm functions (tamper-proof alarm settings).

B. Low bed height capability (lowest available, 4” to 6” from the floor for fall prevention).

C. 10” height might be more common, with more overall features.

D. Loudest possible bed exit alarms in addition to integration with Responder 5 Nurse Call E. Customizable alarm tone options F. Nurse Call functions built into the bed G. The bed frame should have easy visual cues for bed alarm setting from a short distance (e.g. from the doorway).

H. Bed dimensions must fit into all passenger elevators while carrying a patient Or could possibly modified to fit (e.g. remove the footboard).

I. Beds must have motorized steering for safe patient handling J. Beds must have additional electrical outlets built into the frame for powering SCDs, etc.

K. With cord management hooks to minimize trip hazards.

L. Beds must enable attachment of IV poles and a trapeze able to hold at least 600 lbs M. Standardized IV poles and trapezes will fit all bed frames purchased N. A certain number will be purchased and stored by Logistics or somewhere.

O. All bed manufacturers must offer a 30-day trial of each prospective bed design with full training for both ALM and Kerrville.

P. Beds should allow us to see pressure mapping with our patients. Actual patients over time, not a one-time demo by a sales rep.

Q. For all areas, they must ensure minimized entrapment risk R. Vendors must give a statement on entrapment protection S. Beds must be made of standard hospital EMS cleaner-resistant materials (frame and mattress) T. Vendors must provide their list of compatible cleaners U. Mattress must have covered whose zippers do not allow cleaning or other fluids to seep inside the cover via the zipper.

V. Vendors must allow full access to Biomed service training by Biomed technicians, provide all service codes, service manuals, and access to replacement parts purchase.

W. Beds should allow storage of the bed tray under the bed when not in use. Bed selected should be compatible with the bed trays the facilities already have.

X. The selected bed must meet the National Pressure Ulcer Advisory Panel (NPUAP) standards. Absolute must-have.

Y. Must provide a statement addressing this.

Z. Beds should have an Auto CPR position (instantly goes to 0 degree) AA. If power is lost, or the bed ceases to work, it must have a manual release function to allow removing the patient easily.

AB. The bed should have battery back-up for power loss.

AC. The bed should offer breakaway power cords and Nurse Call integration cables with cord management clips to enable fast disconnection without cable damage and without trip hazards.

· Responder Net 5 Nurse Call system functionality

· GCI Touchscreen-Left Side

· Bed Exit Silence

· Brake Not Set Alarm

· One Button Chair

· Battery Backup

· Digital Angle Indicator

· Built in Line and Cord Mgmt

· 4 IV Pole Sockets

· Integrated Restraint Holders

· Lockout Controls

· Drainage Bag Holder

· Smart Bed Ready (Sidecom Req)

DESCRIPTION/SPECIFICATIONS/WORK

STATEMENT

STX

HCS

Nursing

Service)

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· WIFI Enhanced 3-Mode Bed Exit

· Motion Activated Nightlight

· Stand Assist

· Advanced Slideguard Feature

· Foley Position Limit

· Patient HOB Angle Display

· Trend/Rev Trendelenburg

· Dampened Emergency CPR

· Patient Storage in Siderail

· Integrated Urinal Holders

· FlexAFoot Powered Bed Extend

· English Language Labels

· 36" Frame Width

· Voltage: 120

· USB Charger

· In Bed-Scale (LBS.)

· Pendant

· Steer Caster

· Removable IV Pole

· Verbal Alerts

AD. Equipment application: The Smart-Bed with Early Sense Technology Heart Rate/Respiratory Rate monitoring system is needed for most of the facility, 269 total number of beds to be replaced EXCLUSIONS (unless otherwise quoted):

AE. Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated by the drawings, or specifications.

AF. Modification or corrections to installation room or supplied power.

PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect personal and confidential information that they may come upon, while servicing medical equipment.

PATIENT HEALTH INFORMATION (PHI) AND INDIVIDUALLY IDENTIFIABLE INFORMATION (III):

This system does not contain Patient Health Information (PHI) and Individually Identifiable Information (III). No VA data will leave the VA Facility. If a hard drive or any other electronic storage device needs to be replaced, the device will be given to the ISO. After destruction of the data by degaussing, the device may be returned to the vendor for inventory control if so requested. The repair of this system will be supervised by a VA employee in BioMed to assure data does not leave the facility. The COTR is responsible to assure that no VA data leaves the

Page 1 of Page 1 of facility and an employee supervise repair. No Security & privacy training is needed by the vendor because the repair will be supervised. No other security statement is needed.

This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer’s specifications after repair. The service report will be signed by the contractor’s service technician, and by designated STXHCS personnel.

a. Prior to award, bidder must have a facility to include personnel, test equipment, parts inventory, training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services form other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations.

b. The Contractor warrants that the services to be performed under this contract will be performed in a good workmanship manner and shall conform to the standards of the industry. This warranty is given expressly and in place of all other warranties, expressed or implied, statutory, or otherwise, and is the only warranty given by the Contractor.

c. Warranty items that expire during the contract period will be added to the contract as appropriate.

NEGLIGENCE CLAUSE: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs will be reported to the Contracting Officer’s representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The government will incur no charges for service and parts including glassware due to accident, abuse, misuse or negligence by the contractor or his representative.

RECORDS MANAGEMENT STATEMENT: All records (administrative and program specific) created during the period of the contract belong to South Texas Health Care System (STXHCS) and must be returned to STXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1.

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NARA RM LANGUAGE CONTRACT CLAUSE

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21 , 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

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10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer’s performance specifications at the contract expiration date.

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