S05 - Q_As - RFQ 36C25720Q1316_1.pdf

Q & As

RFQ Number: 36C25720Q1316_1

RFQ Title: Instrument Marking and Commissioning (RFQ Amendment)

September 23, 2020

1. How many different SKU's will be kept in the warehouse?

Potentially, 4320 SKU’s

2. Will any of the SKU's require bin storage locations vs pallet racking?

No

3. How many pallets will be stored on average?

Min 500 – Max 1000

4. Are the pallets to remain sealed and sent only on a full pallet request?

Yes and No

5. What are the acceptable low temperature requirements?

65 degrees

Note that only the high temperature of 78 degrees is listed

6. What is the time line the generator must be self-sustaining for?

72 hours

7. Is the generator required to keep 100% of the warehouse fully operational or only lights and basic functions. (i.e. no temperature controls)

Air and Lights

8. What is the daily average of inbound and outbound shipments from the warehouse?

FIFI 7 to 10 pallets daily

9. Will the VA provide insurance coverage on the warehouse inventory or will the Offeror need to provide?

No

If the Offeror is to provide, what is the total value requested for insurance? Not provided.

10. Are there any variances allowed for the warehouse locations up to 150 miles from 1901 S Veterans Memorial Dr, Temple, TX 76504?

60 miles variance.

11. Are there any integration requirements into the VA software?

No

If so, what is the current warehouse management system (WMS) platform the VA is using? N/A.

12. Are there any plans to expand the warehousing contract beyond the 6 months+1-6 month extension?

Yes

13. Section 2.11- Is the warehouse required to bar code and scan items in the contractor’s

WMS?

Yes. IAW SOW we need an electronic method to determine what items are stored at off-site location.

14. Questions related to Offer Submittal Instructions, pages 19 and 20, and Section B.1 Price/Cost Schedule, page 3, and Basis for Award, page 38

1. Offer submittal instructions, #1 - #4 do not call for a Technical Proposal, however the Basis for Award includes evaluation of Technical Acceptability.

a. Is a Technical Proposal required? No, this is a Request for Quote (RFQ) under FAR 13, not a Request for Proposals (RFP) under FAR 15. If a so please provide response requirements.

See page 20 of RFQ: Technical Capability and lastly, past performance will be evaluated see page 38 of RFQ.

15. This paragraph references temperature/humidity control. Can this requirement be waived if all other storage and facility requirements are met?

No

16. This paragraph mentions a requirement for a backup generator. Can this requirement be waived? If it cannot be waived can adequate time be allowed for the installation of a backup generator?

Yes

17. This section references temperature/humidity again. Can this requirement be waived if all other storage and facility requirements are met?

No

18. When we return shipments from our facility will we be required to break bulk on different SKU’s and “build” an order based on what is being requested or will the VA request shipments based entirely on the contents of complete shipments as they were picked up?

Yes

19. The last bullet point references removing all corrugated boxes when delivered to the CTX medical facility. There is not a section in the Price/Cost Schedule to include debris removal.

Should we include this cost in our Warehouse Handling In/Out price?

Yes