36C25720Q0516-002.doc

Buildings 202, 91, and 4

Grease Trap Pumping Maintenance and Trap Replacement

Waco VA Project

PROJECT # 674-20-2-5065-1314

Requirements

The contractor shall be responsible for providing labor and materials for the services required for pumping out grease traps in buildings 202, 91 and 4. Also, the contractor will perform this service maintenance contract quarterly and provide the City of Waco and Waco VA Engineering Department with inspection reports after cleaning and replacement of grease traps is done. Work performed will be done at the Central Texas Veterans Health Care Facility in Waco, on Buildings 202, 91, and 4 at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a walkthrough with a VA representative to ensure all is completed and ready for payment.

Period of Performance: The contractor shall complete required work detailed in this SOW upon contract award, unless otherwise directed by the Contracting Officer (CO). Each Service shall be done quarterly starting every May, August, November, and February. The anticipated performance periods of the contract are identified in Table 1.

Table 1

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with federal, state and local regulations.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Project Requirements

Pumping Process – Base Bid

Buildings 202, 91, and 4

1. Coordinate with VA COR before the start of this service. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2. Pump out grease traps and piping associated with the grease traps in buildings 202, 91, and 4.

3. Use a degreaser on all grease traps and piping to remove any excessive grease.

4. Haul off all debris and grease removed from the traps.

New Work – Base Bid

Buildings 202, 91, and 4

1. Thoroughly inspect all grease traps.

2. Always remove and replace grease traps in Canteen Services in Buildings 91 and 4.

3. Perform a final walkthrough with the VA COR or Alternative when completed.

4. Submit inspection reports to the City of Waco and VA Engineering Department to keep on file the services performed on grease traps.

5. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and;

vi. Contract and obligation numbers.

Other Considerations

· The contractor shall be responsible for the verification of all requirements for this project. All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

· The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

· The contractor must comply with the requirements for Type C/Class II (Lowest Risk) Infection Control Risk Assessment (ICRA).

· It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

· Majority t of the work shall be performed during normal working hours unless other wised noted by the COR. Normal working hours are 7:00 am – 5:00 pm, Monday – Friday.

· The contractor will be required to submit a phasing plan prior to performing work. The phasing plan shall be developed and coordinated with VA COR.

· The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance.

· The contractor may be required to coordinate work activities and shutdowns with VA COR and M&O Supervisors.

· The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

· The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility when complete.

Codes and Standards

The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy)

B. Safety and Health Objectives (i.e. company goals, procedures, etc)

C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc)

D. Contractor Safety Administrator (i.e. competent person/safety officer)

E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc)

· 30 Hour OSHA Construction Safety Course – competent person

· 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e. correction of violations, etc)

I. Hot Work Permit (i.e. responsibilities, procedures, etc)

J. Emergency Procedures (i.e. responsibilities, procedures, etc)

K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

· Fire/Smoke Doors unlocked, free of obstructions

· Means of Egress (includes Exits) free of obstructions and clearly marked

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

· Fire Alarm Pull Stations are unobstructed

· Smoke Detector smoke caps in use, or removed at end of the day

· Hot Work Permits are current, in use

· Sprinkler Heads are unobstructed

C. Housekeeping and Traffic Control

· Trash and debris are removed promptly and transported outside the construction area

· Floor mats and dust tack mats are located at the entrance to construction area

· Tools and equipment are properly stored

· Signs installed to restrict patient access (doors locked as needed)

· Dust control measures are in place

· Barriers are in place and properly sealed

D. Hazardous Chemicals/Conditions

· Appropriate storage of hazardous chemicals

· MSDS sheets are readily available on-site

· Lock out/tag out procedures are in place

· Hot work permit is current and posted

E. Clothing

· PPE is available and properly worn

· Clothing is relatively dust free with the construction area and patient areas

Program Office Points of Contact:

1. Contracting Officer’s Representative (COR): Rene’ Flores, Engineering Tech (COR) – Engineering Service, 254-297-3722, Rene.Flores2@va.gov

2. Alternative (COR): Terry Rogers, M&O Supervisor – Engineering Service, 254-749-8843, Terry.Rogers@va.gov

3. Supervisory POC: Moses Briscoe, M&O Section Chief – Engineering Service, 254-709-0523, Moses.Briscoe1@va.gov