Attachment A0004 (Evaluation Criteria).pdf

Solicitation Number: 36C25720Q0333

E.1 INSTRUCTIONS TO OFFERORS

Submission of Offers:

All questions/RFI’s must be in writing & emailed to michael.simington@va.gov and cc the

COR Timothy Pittman at timothy.pittman2@va.gov. All questions/RFI’s must be received no later than April 24, 2020 at 12:00NOON CST. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the

Government. Please address your subject line as follows: Temple Texas Annual Cooling

Tower Chemical Cleaning (Base + 4). (Verbal) Questions Will Not be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote. Please CC: the COR Timothy Pittman at timothy.pittman2@va.gov for all questions/ RFI’s.

SUBMITTAL INSTRUCTIONS: Submit the following in TWO separate files via email at michael.simington@va.gov. SUBMIT ONLY TO THE CS, MICHAEL SIMINGTON WITH THE

VA.

1. PRICE QUOTE

Offer and Certifications

a. Complete blocks 12, 17a, 30(a) (b) and (c) of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

b. Complete Contractor information on page 3.

c. Complete PRICE/COST SCHEDULE.

d. Please be advised that to be eligible for award, Offerors are required to register their businesses at https://www.sam.gov/portal/public/SAM/.

e. Any acknowledgement of Solicitation Amendments.

f. Include a Cover Letter on your company’s letterhead that explains your pricing, cost breakdowns, etc.

g. Please complete paragraph (c) Representation, found under E.4 52.204-26.

2. TECHNICAL OFFER

a. Company Cover letter with introduction to your company

b. Provide Factor 1 requirement: Technical Capability (as indicated under

Selection Criteria) mailto:michael.simington@va.gov mailto:michael.simington@va.gov https://www.sam.gov/portal/public/SAM/

c. Provide Factor 2 requirement: Past Performance (as indicated under Selection

Criteria)

All documents must be scanned and emailed before the closing date and time in the solicitation.

No other submission formats will be accepted. However, if your files are too large for one email, you can send in separate emails.

SITE VISIT:

Offerors are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

E.4 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

FACTOR 1: TECHNICAL CAPABILITY

FACTOR 2: PAST PERFORMANCE

FACTOR 3: PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. The Government intends to make award without discussions. However, it may be determined necessary to conduct discussions if award cannot be made on the initial proposals submitted. In this case, the Technical Evaluation Team (TET) will need to identify what questions the TET feels need to be asked of the offeror for the TET to complete the evaluation and make a recommendation for award.

2. Contract award will be made based on technical capability, past performance, and price considerations most advantageous to the Government IAW FAR Part 13. The

(d) SELECTION CRITERIA:

Government will evaluate technical capability, past performance, and price related factors.

FACTOR 1: TECHNICAL CAPABILITY (Minimum Requirements)

a. Provide a written plan detailing your firm’s experience and capability of performing work similar to what is being required in the Statement of Work and address how you plan on meeting the Limitations on Subcontracting clause. No more than three (3) full pages. Your firm shall address the minimum requirements as follows: Contractor shall have at a minimum five (5) years of experience relevant to the required work.

b. Provide Proof of Liability Insurance.

c. Include any documented training, licenses and experience of the personnel that will perform these services.

FACTOR 2: PAST PERFORMANCE

a. This factor considers the quality of the Offeror’s past performance in carrying out relevant work. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work.

b. Provide (3) references of work, similar in scope with contact information, brief description of the work completed, and contract # (if relevant). References will be checked by the Contracting Officer or Contracting Officers Representative to ensure your company can perform the Statement of Work.

c. Provide a list of all agencies/companies/firms with whom the offeror is performing or has performed relevant work within the last 5 years.

d. The following information should be included. (a) Agency/Company name. (b)

Contract Dollar Value. (c) Period of Performance. (d) Name, Address, e-mail address, telephone & fax number of the reference.

e. Past performance information shall also be obtained from other sources available to the Government to include, but not limited to, CPARS (contractor performance retrieval system) or other databases; interviews with Program Managers, and other

Contracting Officers.

FACTOR 3: PRICE

a. In this factor, price will be evaluated for reasonableness, completeness, and fairness.

b. Base Year price, each Option Year Price, and Total price will be evaluated by the

Government. In evaluating the offeror’s proposed price for this project. The techniques and procedures described under FAR 12.209, Determination of Price reasonableness, will be the primary means of assessing proposal reasonableness.

c. Provide prices on all line items listed on the Price/Cost Schedule to include pricing for the “most common repair items” listed under the CLIN Schedule option year 4.

(End of Provision)

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

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