36C25627Q0096.docx
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- Solicitation number
- 36C25627Q0096
About this file
This is a Sources Sought Notice and Request for Information (RFI) issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 16 for Physical Security Equipment Maintenance and Testing services at the Michael E. DeBakey VA Medical Center in Houston, Texas. The solicitation number is 36C25627Q0096, with responses due by November 5, 2026 at 3:00 PM Central Time. The contracting office is located at the Network Contracting Office in Houston, with point of contact Frank Sanders (frank.sanders1@va.gov). This is preliminary market research only and does not constitute a binding commitment or formal solicitation under FAR 2.101; responses are voluntary and unpaid, and the government will use the information to establish procurement strategy, including determining set-aside eligibility, sole source viability, or unrestricted competition for a future formal solicitation.
Vendors must respond to six specific inquiries: whether items are manufactured by small or large businesses (with SBA documentation), Non-Manufacturer Rule compliance, status as authorized OEM distributors with access to original parts, company contact information and business identification (UEI and CAGE codes), small business certifications (if applicable, including SDVOSB, VOSB, HUBZone, or 8(a) status under NAICS 561621), and availability under existing government contracts (GWAC, GSA Schedule, FSS, IDIQ, or BPA). The NAICS code is 561621 (Security Systems Services) with a small business size standard of $25 million, and the Product Service Code is L063 (Technical Representative—Alarm, Signal, and Security Detection Systems). Vendors are encouraged to submit estimated market research pricing. Responses must be submitted via email in Microsoft Word format (8.5 x 11 inches, 12-point font, 1-inch margins) with subject line "RFI 36C25627Q0096 - Physical Security PM Services." All information provided will be used solely for market research by the MEDVAMC Purchasing and Contracting Team and will not be released outside that office.
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Other files
| File | Type | Posted |
|---|---|---|
| SOW DRAFT-Physical Security PM-FY27.pdf |
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Physical Security Equipment Maintenance and Testing |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 77056-5643 |
| SOLICITATION NUMBER* |
| 36C25627Q0096 |
| RESPONSE DATE/TIME/ZONE |
| 11-05-2026 15:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| L063 |
| NAICS CODE* |
| 561621 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643
POINT OF CONTACT*
Contract Specialist Frank Sanders frank.sanders1@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Michael E. DeBakey VA Medical Center |
2002 Holcombe Blvd
Houston TX
| POSTAL CODE |
| 77030 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| frank.sanders1@va.gov |
| EMAIL DESCRIPTION |
| 36C25627Q0096 - Physcial Security PM Services |
DESCRIPTION
This is a source sought notice/request for information only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement.
See attached document(s):
-36C25627Q0096 - Request for Information (RFI) -Statement of Work (SOW)
DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.
1. Title: Physical Security PM Services.
2. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:
The Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas has a requirement for Physical Security PM Services:
1) The contractor shall provide Physical Security Systems Services in accordance with the SOW for the Houston (Main Campus) location.
The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 561621 – Security Systems Services (except Locksmiths) and a standard size of $25M. Product Supply Code (PSC) L063 – Technical Representative- Alarm, Signal, and Security Detection Systems.
3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI:
a. Are the requested items manufactured by a small or large business?
Vendor must attach documentation of this information to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:
b. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?
Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:
c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement? The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.
d. Name of potential Contractor that possesses the capability to fulfill this requirement. Contractors shall also provide the following:
Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________
UEI #: ______________________________
CAGE Code: _______________________________
e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 561621 NAICS code?
• Please provide proof of qualifications.
f. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?
If so, please identify the contract number for the government to review as part of this Market Research.
4. Opportunity/Market Pricing: MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. Contractor shall provide answers to all questions requested and shall possess the ability to provide all requirements and objectives per the DRAFT STATEMENT OF WORK.
5. RFI responses are due by 15:00 pm Central Standard Time on November 5, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to frank.sanders1@va.gov
The subject line shall read: RFI 36C25627Q0096 – Physical Security PM Services.
NO SOLICITATION EXISTS AT THIS TIME.
There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.
6. Contact Information:
Frank Sanders frank.sanders1@va.gov
See attached document: DRAFT Statement of Work.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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