36C25626Q1366.docx

SUBJECT*

Notice of Intent to Sole Source - Procurement of Five (5) Rental Storage Units In Support of Overton Brooks VAMC, Shreveport, LA

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

Contractor Michele D Coleman (Contractor) michele.coleman@va.gov 4148444800

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Network Contracting Office 16 (NCO 16) in Houston, Texas intends to negotiate and award a Sole Source Firm-Fixed Price contract to PODS Enterprises, LLC for the procurement of rental services for five (5) portable secure storage container units (A8 PODS – 16 ft × 8 ft × 8 ft) to support the VA Healthcare for Homeless Veterans (HCHV) Program.

This acquisition will be conducted under Statutory Authority 41 U.S.C. 1901, Simplified Acquisition Procedures, as implemented by FAR 13.106-1(b)(1), Only One Responsible Source.

PODS Enterprises, LLC is the only responsible source capable of meeting VA requirements without unacceptable delays or duplication of cost. These storage container units directly support HCHV operational readiness and ensure safe storage and effective distribution of essential items used to rapidly assist homeless Veterans transitioning into stable housing.

This is NOT a request for competitive quotes. No solicitation document is available, and telephone inquiries will not be honored. However, interested parties may identify their interest and capability to respond no later than 10:00 AM CST on October 2, 2026.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO NOTICE OF INTENT TO SOLE SOURCE 36C25626Q1366” in the subject line. All documents submitted will not be returned. Responses to this notice must be supported with clear and convincing evidence to clearly be able to provide the services outlined in this notice and sent via email to BOTH Hailey Olson and Michele Coleman:

· hailey.olson1@va.gov

· michele.coleman@va.gov Supporting evidence submitted should be sufficiently detailed to demonstrate the capability to meet the requirements described in this notice. A determination not to compete this proposed procurement based upon responses received is solely within the discretion of the Government. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

If no responses are received, the VA will proceed with sole source negotiations with PODS Enterprises, LLC.

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Statement of Work (SOW) Portable Secure Storage Container Units (UNITS) for the Healthcare for Homeless Veterans (HCHV) Program

1. Background and Purpose The Department of Veterans Affairs (VA), Overton Brooks VA Medical Center (OBVAMC), seeks to lease portable, secure, temperature-controlled, insured storage container units to support the Healthcare for Homeless Veterans (HCHV) Program. These containers will safely store essential furnishings and supplies (e.g., mattresses, box springs, starter household kits, military gear, boots, and clothing for Veterans) needed to rapidly assist homeless Veterans transitioning into stable housing. This requirement supports service readiness and operational capability under applicable VHA Homeless Program directives.

2. Scope The Contractor shall provide, deliver, stage, maintain, insure, and, upon request, reposition five (5) portable storage container units across the Shreveport, LA, Monroe, LA, Longview, TX, and Texarkana, TX service areas. Containers shall meet the performance requirements in Section 4 and remain available for Government-directed access and movement during the period of performance.

Quantity and Size: The Government requires five (5) containers of size 16 ft (L) × 8 ft (W) × 8 ft (H) (commonly referred to as A8).

Staging Requirement: The Contractor shall stage five (5) 16 ft UNITS at 3000 Knight St, Shreveport, LA 71105 (back of Building 5, parking lot) for up to two (2) days to allow loading of all UNITS prior to distribution.

3. Period of Performance Base Period: Twelve (12) months from date of award.

Option Period: One (1) twelve-month option period, may be exercised at the Government’s sole discretion.

Total potential period of performance: Twenty-four (24) months.

4. Performance Requirements

4.1 Container Condition and Construction: Containers shall be all-steel, lockable units designed to resist forced entry. Units must be free of moisture and leaks, free of pests, free of mold or mildew odors, free of dust and debris, and free of temperature extremes and security risks.

4.2 Temperature Control (Facility Stored Units): When containers are stored in the Contractor’s storage center (UNITS warehouse), the facility shall be temperature-controlled such that ambient temperatures remain between 65°F and 80°F. The Contractor shall maintain and provide monthly temperature logs demonstrating compliance.

4.3 Security: Containers shall support use of high-security padlocks (e.g., disk or shrouded locks). The Contractor shall implement facility safeguards (e.g., restricted access, gates, cameras) and a chain-of-custody process for any container movement. Only authorized personnel may handle containers.

4.4 Cleanliness and Moisture Control: The Contractor shall inspect each unit prior to delivery and monthly thereafter to ensure absence of leaks, standing moisture, odors, dust, and debris. Moisture barriers and desiccants shall be used as needed.

4.5 Pest Management: The Contractor shall implement an integrated pest management program with at least monthly monitoring/treatment and maintain logs available to the Government.

4.6 Insurance: The Contractor shall carry, at a minimum, commercial general liability insurance of $1,000,000 per occurrence and warehouse legal liability (or cargo/bailee coverage) applicable to containers and contents while in the Contractor’s custody. A certificate of insurance naming the U.S. Department of Veterans Affairs as certificate holder shall be provided prior to first delivery and kept current throughout the contract.

4.7 Movement and Repositioning: The Government reserves the right to request movement or repositioning of any container with a 24 to 48 hours’ notice from the Contracting Officer’s Representative (COR). The Contractor shall meet the requested window unless prevented by force majeure.

4.8 Accessibility and Request Process: Access requests for containers stored at the UNITS warehouse shall be initiated by the COR. Upon 24–48 hours’ notice, the Contractor shall either be (1) deliver within the allotted time of request for UNITS to the customer’s location for 2 to 3 days, or (2) stage the UNITS at the front of the contractor’s warehouse to allow Government access during standard business hours. For warehouse access, the customer shall drive to the UNITS warehouse for access.

4.9 Delivery and Pickup: The Contractor shall deliver and pick up containers to/from the addresses in Section 5 and position units in designated locations that meet safety and placement requirements (e.g., parking spaces).

4.10 Documentation: The Contractor shall provide delivery/placement checklists, monthly condition and temperature logs, pest logs, movement records, and incident reports within 24 hours of any security or damage event.

5. Place of Performance and Quantities The Government requires five (5) A8 containers (16 × 8 × 8 ft) as staged and distributed to Contractor Owned/Managed Storage Facility below.

6. Government-Furnished and Contractor-Furnished Items

6.1 Government-Furnished: Site access, placement areas, and points of contact (POCs). Contents placed in containers are Government/Program property.

6.2 Contractor-Furnished: Containers, locks, delivery equipment, transport vehicles, facility storage space (as applicable), monitoring systems, pest control services, and all labor/materials needed to meet this SOW.

7. Performance Standards and Surveillance The Government will evaluate Contractor performance using the standards below. A separate Quality Assurance Surveillance Plan (QASP) will define surveillance methods and frequencies.

8. Deliverables

8.1 Kickoff meeting (within 10 calendar days of award).

8.2 Monthly reports: temperature logs, pest logs, container condition checklists, movement/access logs, incident reports (if any).

8.3 Certificate of Insurance prior to first delivery and upon renewal.

8.4 Final pickup and closeout report upon contract completion.

9. Schedule of Supplies/Services (CLINs) The Government anticipates firm-fixed-price monthly lease CLINs for each location and separate CLINs for movement/repositioning services. The CO will finalize CLIN structure. Proposed CLINs:

10. Security, Privacy, and Sensitive Information The Contractor shall not access container contents unless specifically authorized in writing by the COR for safety/security reasons. No Protected Health Information (PHI) or Personally Identifiable Information (PII) will be shared with the Contractor. Any incident (tampering, theft, damage) shall be reported to the COR within 24 hours.

11. Safety and Compliance The Contractor shall comply with federal, state, and local laws; OSHA requirements; and any VA facility access controls. Vehicles and equipment shall be operated by trained personnel. Placement shall not obstruct fire lanes, ADA access, or emergency exits.

12. Invoicing and Payment Invoices shall be submitted monthly in arrears in accordance with VA invoicing instructions and shall reference the contract number, CLINs, service month, and locations serviced.

13. Applicable Regulations and Guidance This procurement and performance shall adhere to the Federal Acquisition Regulation (FAR), the VA Acquisition Regulation (VAAR), and the VA Acquisition Manual (VAAM), as applicable. Clause selection and solicitation instructions will be determined by the Contracting Officer (CO).

14. Points of Contact Contracting Officer (CO): To be designated in the award.

Contracting Officer’s Representative (COR): To be designated in the award.

15. Attachments Diagram of Initial Staging Area

Attachment No.1 – Diagram of Initial Staging Area image1.jpeg