36C25626Q1342 Special Notice.pdf
PDF 97 KB Posted
- Attached to
- OEC 3D C-Arm Repair
- Solicitation number
- 36C25626Q1342
About this file
This is a Special Notice for a sole-source repair requirement for medical equipment. The Michael E. Debakey Veterans Affairs Medical Center in Houston, Texas seeks to repair a GE OEC 3D C-arm (Model OEC 3D, Serial # FBMHDX00091, Asset # 580 MX2745499) that stopped functioning during a bronchoscopy procedure on July 29, 2026. The repair will be sole-sourced under the existing National VA Contract VA797H-17-D-0024, a firm-fixed-price indefinite-delivery indefinite-quantity (IDIQ) contract awarded by the National Acquisition Center (NAC). The solicitation number is 36C25626Q1342, with a response deadline of September 14, 2026 at 10:30 AM Central Time. The contracting office is located in Shreveport, Louisiana (ZIP Code 71101), and the point of contact is Vanessa Williams at vanessaann.williams@va.gov or 713-794-7421.
The Statement of Work requires the contractor to provide complete onsite repair services at 2002 Holcombe Boulevard, Houston, Texas, including diagnosis, troubleshooting, and correction of all malfunctions in accordance with Original Equipment Manufacturer (OEM) guidelines. The contractor must supply only new OEM or OEM-approved parts with detailed justification provided prior to installation when feasible. All work must be performed by OEM-certified technicians (GE OEC-authorized) experienced in servicing Varian TrueBeam linear accelerators. The contractor must provide a detailed service report after each repair, including problem description, corrective actions, parts replaced, technician name, and time onsite. Work shall commence immediately upon award and receipt of repair parts, with substantial completion expected within seven business days. The contractor must comply with all VA and facility-specific safety guidelines, including radiation safety and infection control protocols, and will not have access to VA computers or online government resources. The product service code is 6525, and the NAICS code is 339112.
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Special Notice
*= Required Field Special Notice
SUBJECT
OEC 3D C-Arm Repair | PR -580-26-4-255-2245
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 71101
SOLICITATION NUMBER* 36C25626Q1342
RESPONSE DATE/TIME/ZONE 09-14-2026 10:30 AM CENTRAL TIME,
CHICAGO, USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* 6525
NAICS CODE* 339112
CONTRACTING OFFICE ADDRESS NCO 16
Michael E. DeBakey VAMC
5075 Westheimer Road
GFC Suite 750
Shreveport LA 71101
POINT OF CONTACT* Vanessa Williams
Vanessaann.Williams@va.gov vanessaann.williams@va.gov
713-794-7421
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov
URL DESCRIPTION VA Home Page
AGENCY CONTACT’S EMAIL ADDRESS Vanessaann.Williams@va.gov
EMAIL DESCRIPTION Contract Specialist
DESCRIPTION
The, Michael E. Debakey Veterans Affairs Medical Center, 2002 Holcombe Blvd, Houston, TX, is seeking a contractor requirement to repair GE OEC 3D C-arm, Model OEC 3D, Serial # FBMHDX00091, asset # 580 MX2745499.
The Government intends to sole-source the proposed requirement on the awarded National VA Contract (as awarded by the National Acquisition Center- NAC). The proposed sole sourced order is against a firm-fixed-price, indefinite-delivery indefinite-quantity contract (IDIQ), VA797H- 17-D-0024.
Statement of Work is as follows:
Statement of Work (SOW) Repair of GE OEC 3D C-arm
1. Purpose:
The Michael E. Debakey Veterans Affairs Medical Center (MEDVAMC) located at 2002 Holcombe Blvd, Houston, TX 77030 has a requirement to repair GE OEC 3D C-arm, Model OEC 3D, Serial # FBMHDX00091, asset # 580 MX2745499. It was reported on July, 29, 2026 that the c-arm stopped working in the middle of a bronchoscopy procedure. A minor fix was attempted, but the system remains out of service.
This Performance Work Statement (PWS) defines the requirements for repair services of a GE OEC 3D C-arm at 2002 Holcombe Blvd, Houston, TX 77030, to ensure the equipment is fully operational per manufacturer specifications.
2. Scope:
The contractor shall provide all labor, materials, parts, equipment, and supervision necessary to complete the emergency repair of the OEC 3D c-arm (580 MX26745499) in accordance with manufacturer specifications.
3. Tasks:
a. Onsite Repair:
Contractor shall perform onsite repair services at 2002 Holcombe Blvd, Houston, TX 77030.
Diagnosis, troubleshooting, and correction of all malfunctions or failures in the GE OEC 3D C-arm.
All work shall be performed in accordance with Original Equipment Manufacturer (OEM) guidelines.
b. Parts Provision:
Contractor shall supply only new OEM or OEM-approved parts required for the repair.
A detailed list and justification for all replacement parts shall be provided prior to installation when feasible.
c. Contractor Qualifications:
All work must be performed by OEM-certified technicians (GE OEC-authorized) experienced in the service and repair of Varian TrueBeam linear accelerators.
4. Government Furnished Property and Services:
The Government will provide site access, escort as necessary, and access to utilities.
5. Documentation and Reporting:
A service report must be provided after each repair, to include description of the problem, corrective action taken, parts replaced, FSE name, and time onsite.
All records will be documented in accordance with VA policy and provided to the designated VA point of contact.
6. Safety Requirements:
Contractor personnel shall observe all VA and facility-specific safety guidelines, including radiation safety, infection control, and emergency protocols.
7. Information Systems Officer, Information Protection:
The Contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.
8. Period of Performance:
Work shall commence immediately upon award and receipt of repair parts, with substantial completion expected within 7 business days of start.
9. Place of Performance:
Michael E. Debakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030
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