36C25626Q1229 0001.docx
DOCX document 157 KB Posted
- Attached to
- 4310-- NLR Triplex Med Air Procurement
- Solicitation number
- 36C25626Q1229
About this file
This is a Request for Quotation (RFQ) for Medical Air System Procurement issued by the Central Arkansas Veterans Healthcare System (CAVHS), a component of the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16. The solicitation number is 36C25626Q1229, and the procurement is classified under NAICS code 333912 with an FSC/PSC of 4310, targeting small businesses with a size standard of 1,000 employees. This is an unrestricted solicitation for commercial products and services with anticipated firm-fixed price award. The specific supplies and services required are detailed in Section B.2 (Cost/Price Schedule) and are governed by the attached Statement of Work.
Quotations must be submitted via email to joseph.warren@va.gov with the subject line "RFQ 36C25626Q1229 Medical Air System" and received no later than 3:00 PM CST on October 2, 2026. All questions regarding the solicitation are due by September 25, 2026 at 12:00 PM CST. The place of performance and delivery is CAVHS, 2200 Fort Roots Drive, Building 182 (Warehouse), North Little Rock, Arkansas 72114. Quotations shall be submitted in accordance with FAR Provision 52.212-1 (Instruction to Offerors), and the solicitation incorporates provisions and clauses effective through Federal Acquisition Circular FAC 2026-01 and related FAR deviations and policy updates.
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| File | Type | Posted |
|---|---|---|
| 36C25626Q1229_2.docx | DOCX document |
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Text version
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
09-28-2026
Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 715 S. Pear Orchard Rd.
Ridgeland MS 39157
Same a block 6
To all Offerors/Bidders
36C25626Q1229
X
X X
** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-07-2026 3pm CDT
The purpose of this amendment is to post the questions and answers plus extending the due date for quotes.
A. The attached questions and answers are hereby incorporated onto subject solicitation.
B. The due date for all quotes is hereby extended to October 7, 2026, 3PM CDT.
C. All other terms and conditions remain unchanged.
Joseph Warren Contracting Officer
CONTINUATION PAGE
QUESTIONS AND ANSWERS
1. The SAM notice description states the solicitation is “unrestricted,” while the notice set-aside field and the solicitation include a Total Small Business Set-Aside / FAR 52.219-6. Please confirm that this procurement is a Total Small Business Set-Aside. This is a 100% Small Business Set-Aside.
1. Section E.2 states that the Contracting Officer will conduct an initial review for compliance with “Section 3 Quote Format in Section E.1 Addendum to 52.212-1.” We do not see a Section 3 Quote Format in the issued solicitation document. Please confirm the required quote format and any page, file, or content limitations. There is no quote format for this solicitation. Evaluation will be based on the information provided to verify the product being offered meets the specifications outlined in the SOW and solicitation.
1. For the stated system capacity of 69.6 SCFM at 50 psig and 64.0 SCFM at 100 psig, are these exact required values or minimum required capacities? The facility often runs at 100 psig.
1. Please confirm whether “Scroll 10 HP Triplex” means three 10 HP oil-less scroll compressor modules, and whether the 200-gallon receiver must be vertical and corrosion-resistant as stated, with no alternative receiver configuration acceptable. The 200-gallon receiver must be vertical and corrosion-resistant as stated.
1. If this is a small business set-aside for supplies, does the nonmanufacturer rule (13 CFR 121.406(b)) apply, and is there an applicable SBA class waiver for NAICS 333912 / medical air source systems? May a small-business dealer furnish the product of a large (or non-U.S.) manufacturer? The Nonmanufacturer Rule is not applicable and no SBA class waiver. Item must be manufactured in the US.
1. Please confirm the requirement is delivery only to Bldg 182 (warehouse) — no installation, mechanical tie-in, or NFPA 99 field commissioning by the contractor. The requirement is only for the delivery of the system and relevant manuals only to Bldg 182 (warehouse) — no installation, mechanical tie-in, or NFPA 99 field commissioning by the contractor.
1. Under FAR 52.225-1 (Buy American), is a foreign end product acceptable subject to the price evaluation preference, or is a domestic end product required? See question # 5
1. Beyond manufacturer literature and O&M manuals, are any certifications (ASME, NFPA 99, FDA, ISO 13485) required to be submitted with the quote? There is no requirement for the submission of any certifications for this solicitation.
1. Can KomnAir USA may be considered as a potential supplier or whether there is an appropriate supplier/partner process for this requirement. As long as the item meets the specifications outlined in the SOW and solicitation.
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