36C25626Q1207 0001_1.docx

SUBJECT*

Amendment 01- adding questions -to add Letter Folding Machine - ALX

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this Amendment 01 is to post all questions answered from contractors. No further questions will be accepted at this time. Also to remove any part numbers or brand name.

To Solicitation Number 36C25626Q1207-1 for Folding Inserter Machine (Alexandria VA Medical Center, Pineville, Louisiana 71360).

1. The solicitation due date has changed to 21 August 2026, at 10:00 PM CST. By email: Rhonda.gibson2@va.gov.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-21-2026 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 36C256 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 To all Offerors/Bidders

36C25626Q1207

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-21-2026 10:00AM CDT See CONTINUATION Page X one The purpose of this Amendment is to answer questions submitted by contractors in reference to Solicitation Number 36C25626Q1207 for Folding Machine Inserter ( Alexandria VA Health Care, Pineville, LA). Questions and answer are incorporated herein.

Contract specialist removed any brand or part number line items.

1. The quote due date has change to 21, Aug 2026 at 10:00AM CST by email to rhonda.gibson2@va.gov No further questions are accepted at this time

Peter Wren Contracting Officer

VA-VHA-RPOC-2024-0096

Page 1 of Page 1 of

CONTINUATION PAGE

Questions for RFQ 36C25626Q1207

1. CLIN 0002 / Performance Package The manufacturer has advised that the specified FD6210 Series has been superseded by the current FD6212 Series and that the functionality previously provided through the separately priced FD6210-25 Performance Package is now included as standard equipment. If offering the current successor configuration, should CLIN 0002 be entered as included at no additional charge? YES 6212 Basic 2 model will work

1. Return Envelope / BRE Feeder Requirement The SOW requires the capability to process additional inserts such as return envelopes. The current Basic 2 configuration includes two automatic sheet feeders, while the Advanced 2 configuration includes a dedicated insert/BRE feeder. Please confirm whether a dedicated insert/BRE feeder is required to satisfy this requirement, or whether the Basic 2 configuration satisfies the Government’s intended requirement. BRE is not needed

1. Warranty / Maintenance / Service Term The SOW references a minimum 90-day warranty and a five-year service plan, and later references a minimum two-year Basic Annual Maintenance/Extended Service agreement, while CLIN 0003 identifies one annual maintenance contract. Please clarify the required warranty and the exact number of years of maintenance/service coverage that should be included in the quoted price. Please also confirm when the maintenance/service period is intended to begin. Minimum 90-day warranty and a five-year service plan to begin once machine is set up

1. Training Requirements Please clarify the required training schedule. Does the “one week of comprehensive training” require five full business days of onsite training at the Alexandria VA Medical Center? Also, are the 30-, 60-, and 90-day follow-up training activities required to be performed onsite, or may they be conducted remotely? Two Days of comprehensive training and the 30-, 60-, and 90-day follow-up training activities can be conducted remotely

1. Performance Schedule Please clarify the controlling performance schedule. Section B.2 lists a period of performance beginning August 18, 2026, while quotes are due August 19, 2026. The solicitation also requires delivery within 30 days ARO, states that services are to be completed within 60 calendar days of award, and requires follow-up training through 90 days. Please clarify the intended delivery, installation, service, and follow-up training timeline. Flexable, we have been working on this for over a year.

1. Purchased Equipment vs. Leased Hardware/Software The solicitation describes this requirement as a one-time equipment purchase; however, the Contractor Requirements also reference services for “leased hardware and software,” including de-installation, replacement, relocation, and software-related services. Please confirm whether those leased-equipment/software requirements are applicable to this procurement. Purchased equipment requested

1. Certified Project Manager The SOW states that the vendor will provide a “certified Project Manager.” Please identify the specific certification, credential, or qualification required to satisfy this requirement. At Vendor discretion

1. Warranty / Maintenance Requirement:

The Statement of Work references a minimum 90-day warranty and a five-year service plan in one section, while another section specifies a minimum two-year Basic Annual Maintenance / Extended Service agreement. Additionally, CLIN 0003 appears to request one Basic 2 Annual Maintenance Contract. Could you please confirm the exact warranty and maintenance/service coverage period that should be included in the quote? minimum 90-day warranty and a five-year service plan

1. Delivery / Installation Schedule:

The combined synopsis states that all services shall be completed no less than 30 days and no more than 60 calendar days from the date of award. However, the Delivery Schedule and Statement of Work specify delivery within 30 days ARO. Could you please confirm whether the required delivery and installation timeframe is 30 days ARO or within 30–60 calendar days after award? 30-60 calendar days