36C25626Q0818.docx

STATEMENT OF WORK

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7133502900

ADDITIONAL INFORMATION

DESCRIPTION

1. I. The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, intends to solicit and award a Sole Source, Firm-Fixed-Price to one Large Business (LB) source, Translogic Corp. Located at 11325 Main Street, Bloomfield, CO 80020-2855. This will be for Central VA – Overton Brooks Va Medical Center, 510 east Stoner Ave., Shreveport, LA 71101. Translogic Corp. is the Original Equipment Manufacturer (OEM) for government equipment (Preventive & software Maintenance Agreement for Translogic Pneumatic Tube System). Period of Performance: One (1) 12‑month base year with four (4) 12‑month option years.

Period of Performance: One (1) 12‑month base year with four (4) 12‑month option years.

-Preventative Maintenance Agreement Services -Software Maintenance Agreement

-Preventative Maintenance Agreement Services -Software Maintenance Agreement

-Preventative Maintenance Agreement Services -Software Maintenance Agreement

-Preventative Maintenance Agreement Services -Software Maintenance Agreement

-Preventative Maintenance Agreement Services -Software Maintenance Agreement

II. The North American Industry Classification (NAICS) code for this acquisition is 811210, Custom Computer Programming Services. The size standard is $34 Mil.

III. This purchase will be made under the authority of 41 U.S.C. § 1901 and is implemented in accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(2), for restricting competition since only one responsible source is available.

IV. The estimated award date is Jul 19, 2026.

V. Please note, this is not a request for competitive quotes/proposals and is being posted for informational purposes only. Telephone inquiries will not be accepted. If no responses are received, the Contracting Office will proceed with the sole source negotiation with Translogic Corp. Interested contractors shall provide the following information as an attachment to your response:

1. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or related NAICS codes. Contractors shall provide their points(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

2. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. Is your company considered small under the NAICS code: 811210?

3. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner? Yes ___No ___ If yes, please identify which companies you are considering a Joint Venture and the ownership of each company.

4. Do you have an existing BPA’s, GSA or VA, Federal Supply Schedule contract to procure the product being requested, please include the contract details in your response.

5. Do you (Contractor) manufacture the product itself or a distributor of the items being researched above?

6. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

7. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

8. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

9. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with a response.

10. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with a response.

11. Information about the product being requested, is it manufactured outside the US-Domestic non-available?

12. Information about the product being requested, is it a foreign manufactured end product under the trade agreement?

13. What is your schedule of delivery after receipt of order for the product?

VI. Interested parties shall identify their interests and capability in response to this notice within Ten calendar days of the publication of this notice. Any response to this notice shall show clear and convincing evidence that competition would be advantageous to the Government.

VII. Questions regarding this notice should be sent to Contracting Specialist Rhonda Gibson no later than May 22, 2026, by 10:00am (CST) at rhond.gibson2@va.gov. Please fill out all questions.

Please see copy of draft SOW

Special Notice Special Notice

Special Notice

2. Contracting Officer’s Representative

3. Contract Title: Preventive & software Maintenance Agreement for Translogic Pneumatic Tube System

4. Background:

A service agreement is required to ensure that the Translogic Pneumatic Tube System located at the Overton Brooks VA Medical Center remains safe, reliable, and fully compliant with the manufacturer’s specifications. This system requires continuous inspection, maintenance, calibration, and testing to sustain optimal performance across all interconnected components. The period of performance will consist of one 12‑month base period, from 07/19/2026 through 07/18/2031, followed by four optional 12‑month renewal periods.

The Pneumatic Tube System is a mission‑critical asset that supports essential hospital functions. Routine maintenance and inspection services are necessary to maintain system functionality, prevent operational disruptions, and uphold the Medical Center’s ability to deliver timely and efficient services. Proper upkeep of this system directly supports the VA’s mission to provide high‑quality care to our nation’s Veterans.

5. Objective:

The Government intends to establish a non-personal services agreement with Translogic, the original equipment manufacturer (OEM), to provide proprietary software support and annual preventive maintenance for the pneumatic tube system installed throughout the main hospital building at the Overton Brooks VA Medical Center (OBVAMC) in Shreveport, Louisiana.

3. Scope:

The Contractor shall provide all labor, tools, materials, equipment, transportation, and supervision required to perform comprehensive preventive maintenance and software support for the Translogic Pneumatic Tube System under the service agreement. The Contractor shall conduct one comprehensive annual on-site service visit to perform full preventive maintenance on the TransLogic Pneumatic Tube System. During this visit, the Contractor shall inspect, clean, adjust, calibrate, and lubricate all system components in accordance with the TransLogic Maintenance and Service Manual and based on equipment cycle counts and usage. The Contractor shall perform preventive maintenance on 100% of the system during this annual visit.

The Contractor shall provide all labor necessary to replace worn or defective parts identified during the preventive maintenance inspection. All maintenance activities shall adhere to the manufacturer’s recommended procedures and standards to ensure continued safe and efficient system operation.

While the OEM recommends preventive maintenance at semi‑annual intervals, the Government will receive one annual preventive maintenance visit under this agreement. Should the Government require additional maintenance outside OEM-recommended intervals, such work may be performed by Government personnel or through separately funded service to maintain optimal system performance.

All services shall be performed in accordance with the Original Equipment Manufacturer (OEM) specifications. The Contractor shall furnish one preventive maintenance visit per year as part of the required support. Coordination of all service visits shall be conducted through the COR or designated representative.

The contractor shall perform in full compliance with the contract terms and all associated attachments, and in accordance with the OEM’s specifications and guidelines.

5. Government Furnished Information Or Material:

OBVAMC will provide recommended replacement parts necessary for preventive maintenance. The contractor is responsible for bringing all tools, equipment, and supplies required to complete the work.

6. Software Updates The Contractor shall provide all software updates and patches necessary to maintain full functionality of the installed system throughout the performance period of the contract. All software updates shall be installed by the Contractor in accordance with current OEM specifications at no additional cost to the Government.

Prior to installation or configuration of any software, the Contractor shall provide the applicable software to the Clinical Engineering Department (or other designated VA personnel) for validation to ensure compliance with VA architecture and accessibility standards. All installation activities shall comply with applicable VA security, privacy, and safety requirements and adhere to all relevant VA policies and directives.

All OEM software updates shall meet the requirements outlined in VA Handbook 6500 and VA Directive 6550. Before initiating any OEM software update, the Contractor shall coordinate, as necessary, with one or more of the following: the Clinical Engineering Department, the Contracting Officer’s Representative (COR), and the Information Security Officer (ISO).

7. Parts The Contractor shall furnish only new, standard parts that meet all current OEM manufacturer specifications and are fully compatible with the equipment currently installed. All replacement parts installed by the Contractor shall become the property of the Government upon installation.

The Contractor shall be responsible for the proper disposal of all removed or replaced parts. Disposal shall only occur after obtaining approval from the Contracting Officer’s Representative (COR). No replaced parts shall be discarded without prior COR authorization.

COVERED EQUIPMENT:

1. 2 Blower units

2. 9 Transfer units

3. Vacuum bypass assemblies in each transfer unit

4. 21 Stations

5. Proprietary Software licenses and updates

8. Specific Task

Blowers Units:

1. Verify shifter valve assembly properly positions to all 4 positions. Check for cleanliness of the position board and housing. Inspect sifter valve and air discs assemblies.

2. Check shifter valve motor for noise and vibration, overheating, and output

3. Check screen box for cleanliness and possible leaks.

4. Verify controls and indicators are functioning normally.

5. Check blower hose for leaks, tight connections and hose clamp failures

6. Check external silencer for air leaks and tight connections

7. Inspect enclosed blower air intake and side access weldment for cleanliness, tightness ad damage

8. If installed, check spare valve assembly for proper operation and external damage

Transfer Units

1. Verify transfer units, motor, brake and position sensors properly position transition tube to all ports.

2. Inspect sealing ring, guide channel (1x2) and rear bearing/seal (1x6 and 1x4) for adequate lubrication and operational condition.

3. Verify operation of carrier sensor

4. Listen for excessive or unusual noise during movements

5. Check for damaged wiring and components

6. Inspect flangette bearing unit for smooth operation or excessive play.

Vacuum Bypass Assemblies

1. Verify solenoid actuates valve seal when transfer unit’s transition tube is turning.

2. Examine rubber seal and flap for cracking, deterioration and assure proper operation

3. Check for damaged wiring or component

Stations

1. Test dispatcher motor, brake and position sensors for proper operation and accurate positioning

2. Test slide plate motor, brake and position sensors for proper operation and accurate positioning

3. Clean and inspect carrier sensor and verify proper operation

4. Verify proper operation of the full bin sensor

5. Inspect slide plate and dispatcher seals for proper operation and physical integrity

6. Verify all controls and indicators function properly

7. Check for damaged wiring or components

8. Inspect frame and housing for cleanliness and physical integrity

9. Mandatory Safety Corrections Safety corrections on the equipment as required by OEM or FDA regulations is covered within the scope of this requirement (contract).

10. Contracting Officer's Representative (COR):

Primary COR: Pamela Shirley Phone: 318-221-8411 ext 17167 Alternate COR: Joshua Delcomyn Phone: 318-990-5543

Contractor shall coordinate all service visits with the COR or designee. The contractor shall provide a service report for work performed at OBVAMC, to the COR or designee upon completion of each task.

11. Location of Service:

Overton Brooks Va Medical Center, 510 East Stoner Avenue Shreveport, LA 71101 Mon-Fri 7:00am- 3:30pm POC: Shirley, Pamela F.

12. Security/National Agency Check Requirements:

Vendor may have access to sensitive patient information. The contractor shall comply with all VHA HIPPA and information security requirements concerning the handling of sensitive patient information.

13. Place of Performance:

The Equipment for which service is to be rendered is located at Overton Brooks VA Medical Center, 510 East Stoner Ave, Shreveport, Louisiana 71101.

Standard business hours for onsite if service is needed are between 7:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January I Martin Luther King Jr.'s Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

The extended software maintenance agreement will provide service for the Pneumatic Tube System including instrument repairs, software upgrades, optional instrument recalibration and quality inspection, and telephone support. This warranty will allow for minimal downtime of the instrument:

Base Year - 07/19/2026 – 07/18/2027 Option Year 1 – 07/19/2027 – 07/18/2028 Option Year 2 – 07/18/2028 – 07/18/2029 Option Year 3 – 07/19/2029 – 07/18/2030 Option Year 4 – 07/19/2030 – 07/18/2031

15. Invoice And Payment The Contractor shall invoice the Overton Brooks Va Medical Center, for the agreed upon annual fee. Invoice shall be properly prepared and sent to the VA Financial Service Center at: P.O. Box 149971, Austin, Texas 78714-8971.

The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

a. IFCAP Obligation Number

b. Contract Number

c. Description of the supply/service rendered

d. Billing period/date when the services were rendered and

e. Invoice number and date

Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

End Statement of Work

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