36C25626Q0799_1.docx
DOCX document 48 KB Posted
- Attached to
- 3825--Street Sweeper - FAY
- Solicitation number
- 36C25626Q0799
About this file
This is a Sources Sought Notice for engineering and commissioning services related to a MADVAC LS175 Sub-Compact Sweeper at the Department of Veterans Affairs Medical Center in Fayetteville, Arkansas. The solicitation number is 36C25626Q0799, with responses due by May 14, 2026 at 10:00 AM Central Time. The contracting office is located in Jackson, Mississippi (zip code 39216), and the point of contact is Contracting Officer Jennifer Stasher at Jennifer.Stasher@va.gov or 601-206-7052. This is a pre-solicitation notice using Product Service Code 3825 and NAICS Code 562998, with no Recovery Act funds, no set-asides, and no specific SDVOSBC designation.
The Statement of Work requires comprehensive engineering services for delivery, functional validation, and readiness of a MADVAC LS175 Sub-Compact Sweeper equipped with a 58.5 HP Tier 4 Hatz diesel engine. Key deliverables include a project management plan, site readiness checklist, inspection report, commissioning and ATP (Acceptance Test Procedure) report, and training documentation. The contractor must perform site readiness assessment (1-2 weeks), commissioning and functional testing (2-3 days post-delivery), operator and maintenance training for VA employees, and complete all documentation within 30 days. The scope includes verifying all standard features, spare parts inventory, and equipment operational status; providing 1-2 hours of operator orientation and factory-level maintenance training; and assisting with OEM warranty documentation. Work must comply with OSHA and facility safety protocols and be performed during normal business hours unless otherwise approved. This notice is issued for information and planning purposes only and does not constitute a binding solicitation.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Street Sweeper - FAY |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 39216 |
| SOLICITATION NUMBER* |
| 36C25626Q0799 |
| RESPONSE DATE/TIME/ZONE |
| 05-14-2026 10AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 3825 |
| NAICS CODE* |
| 562998 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
G.V. (Sonny) Montgomery VAMC
1500 E. Woodrow Wilson Dr.
Jackson MS 39216
POINT OF CONTACT*
Contracting Officer Jennifer Stasher Jennifer.Stasher@va.gov 601-206-7052
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VHSO VA Medical Center
1100 North College Ave.
Fayetteville AR
| POSTAL CODE |
| 72703 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Please see attached 36C25626Q0799.
Statement of Work (SOW) Engineering Services for MADVAC LS175 Sub-Compact Sweeper Delivery/Service Location: 1100 North College Avenue, Fayetteville, AR 72703 Customer Representative: Christi L. Kraker, Acquisition Utilization Specialist Contract Number:
Date: 04/28/2026
1. Purpose This Statement of Work defines the engineering, commissioning, inspection, and technical support services required for the receipt, functional validation, and readiness of a MADVAC LS175 Sub-Compact Sweeper equipped with a 58.5 HP Tier 4 Hatz Engine, along with all associated features and spare parts listed herein.
2. Equipment Description MADVAC LS175 Sub-Compact Sweeper with a 58.5 HP Tier 4 Hatz diesel engine.
Standard Features Included Heating & air conditioning Rear-view camera (color monitor) Gutter broom speed and down-pressure in-cab control Audible engine warning system Emergency stop button Fully street-legal lighting package with SMV emblem Stowed retractable wander hose, 4" x 15" slinky Electric windshields defrost Heated mirrors Radio/CD/MP3 audio system Pressure washer gun, 1800 psi with 20’ hose Filtration Options (One will be confirmed by Customer) Bag filtration system – overall machine height 86" Cartridge filtration system – overall machine height 88" Included Spare Parts / Consumables Pre-fuel filter (HATZ) Fuel filter (HATZ) Oil filter (HATZ) Air filter primary (HATZ) Air filter secondary (HATZ) Hydraulic filtration element Water spray nozzle tip Water spray nozzle tip retainers Brush GB Poly (LS175) (2-half) Valve strainer (replacement) Tie rod end, outer, RH thread Tie rod end, outer, LH thread Wiper blade, 32" Ball joint 5/8-18 RH Ball joint 5/8-18 LH Tire LS175, 23 x 8.50 RIM 12" Mirror head, non-heated Rod Buse L;12,000 T; M14 X 1.5 Hose, Buse to hopper, diameter 7", length 10 ft Pad, brake caliper Adrenaline (52110) Pad, brake caliper M50 (200122, 200121) Air-tight plate, wander hose Ignition key, spare (set of 2) Side door keys Additional tire LS175, 23 x 8.50 RIM 12" Additional mirror head, non-heated Additional Rod Buse L;12,000 T; M14 X 1.5 Additional hose, Buse to hopper, diameter 7", length 10 ft
3. Scope of Engineering Services Project Management: kickoff, scheduling, reporting.
Site Readiness Assessment: storage height, ventilation, turning radius.
Delivery Support & Inspection: verify configuration and parts.
Commissioning & Functional Testing: verify all standard features and accessories.
Training: operator and maintenance training with documentation.
Documentation: ATP report, readiness checklist, maintenance schedules.
Post-Commissioning Support: remote or onsite assistance.
4. Deliverables Project Management Plan Site Readiness Checklist Inspection Report Commissioning & ATP Report Training documentation Final documentation package
5. Acceptance Criteria All equipment features verified operational Machine height confirmed per filtration selection All spare parts accounted for ATP completed successfully Training delivered with sign-in sheets All documentation approved
6. Period of Performance Site readiness: 1–2 weeks Commissioning: 2–3 days post-delivery Documentation completion: within 30 days
7. Constraints Work performed during normal business hours unless otherwise approved Contractors must follow all facility safety protocols
8. Roles and Responsibilities Customer: provide access, delivery scheduling, and filtration confirmation.
Contractor: provide engineering labor, tools, training, safety compliance.
9. Quality, Safety, and Compliance Compliance with OSHA and facility safety regulations Proper lockout/tagout when applicable
10. Warranty Support Contractor assists with OEM warranty documentation and claim initiation
11. Training Provide 1–2-hour operator orientation on safety, controls, HVAC, winch operation, and maintenance intervals. Must provide factory training for the maintenance, repair, and operation of at least one VA Employee. Contractors must provide proper training dates and location of training upon proposal.
12. Change Control Scope or schedule changes require written approval via a change order.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
End of Document
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| Sources Sought Notice |
Sources Sought Notice
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