36C25626Q0628.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Cardiac Ablation System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0628

RESPONSE DATE/TIME/ZONE 04-10-2026 15:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson Eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Michael E. DeBakey VAMC 2002 Holcombe Blvd.

Houston TX

POSTAL CODE 77030

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Eugene.Jackson2@va.gov EMAIL DESCRIPTION RFI POC email address

DESCRIPTION

1. Title: Cardiac Ablation System and Services

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide Cardiac Ablation System and Services.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide and install additional systems. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide Cardiac Ablation System and Services for the Michael E. Debakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i (in the order and format provided) in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule of the Draft SOW?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339112?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). *This includes authorization to distribute AND authorization to perform standard services per OEM standard service plan.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractors shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by APR 10, 2026, at 3:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a new requirement.

The subject line shall read: 36C25626Q0628-RFI-Sources Sought Cardiac Ablation System and Services – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK

1. Background:

MEDVAMC would like to procure a cardiac mapping ablation system for the Pulmonary Embolism Team in the Cardiology Cath Lab. This generator cardiac mapping ablation system and consumables must be FDA-approved and designed to treat cardiac arrhythmias, particularly atrial fibrillation (AFib). The departments needs a machine that delivers both Pulsed Field Ablation (PFA) and Radiofrequency (RF) energy, offering faster procedures for safer, more precise, and efficient mapping and ablation.

2. Project Scope:

MEDVAMC is requesting a potential 3-year IDIQ contract for the service and disposables that are utilized with cardiac mapping ablation system. The initial purchase will include the ablation system itself with the consumables and initial standard service agreement, and the following option years will provide the standard service packages along with the ongoing consumables for the machine. The standard service agreements will be in accordance with the OEMs service package and scheduling service dates will be coordinated with the COR appointed to the resulting contract.

Delivery Location:

Warehouse Receiving Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030

3. Requirements:

A. Ablation System minimum requirements:

The ablation machine offered, at a minimum, must have:

- Dual-Energy platform capable of both radiofrequency ablation and pulse-field ablation.

- High density mapping and delivery of dual therapies without disruption of the procedure.

- Minimum of a 1-year standard OEM service agreement, 3 years preferred.

B. Warranty and Support:

The warranty must cover all components of the requirement in accordance with standard manufacturer’s warranty. The vendor support will include assistance with device malfunctions.