36C25626Q0620.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626Q0620 04-07-2026

William Shaver 601-362-4471 04-17-2026

07:00 CDT

36C256 Department of Veterans Affairs Network Contracting Office 16

715 South Pear Orchard Road Ridgeland MS 39157

X 100

X

621511

$41.5 Million

N/A

X

00564

Department of Veterans Affairs Veterans Health Care System of the Ozarks 1100 N. College Avenue Fayetteville AR 72703

10N16

Department of Veterans Affairs Network Contracting Office 16

715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

This is a solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice.

See Price/Cost Schedule, Statement of Work, Addendum to FAR 52.212-1 Instructions to offerors-Commercial products and Commercial services, 52.212-2 Evaluation-Commercial products and Commercial services, and VA Notice of Limitations on Subcontracting.

Submit all question to William.Shaver@va.gov. All questions must be submitted by 04/09/2026, at 07:00 CST.

See CONTINUATION Page

X X

X 1(One)

36C25626Q0620

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...26

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS- COMMERCIAL PRODUCTS and COMMERCIAL SERVICES

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: POC Name:_________________ Address: ___________________ Phone: _____________________ Email: ______________________ DUNS Number: ______________ Tax ID Number: ______________

b. GOVERNMENT: William Shaver, Contract Specialist

Department of Veterans Affairs Network Contracting Office 16 715 South Pear Orchard Road Ridgeland MS 39157 E-mail: William.Shaver@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] After acceptance of all items.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of Performance of this acquisition. Current Invoicing information is located at http://www.fsc.va.gov/einvoice.asp

5. SECURE FAX: Please review VA Handbook 6500 that requires the following statement on all fax cover sheets be included:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

6. Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at https://www.va.gov/oig/hotline/ and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.

7. The Contracting Officer will issue a post award orientation letter (in lieu of a conference) for contract orientation purposes in accordance with FAR 42.504.

8. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(End of B.1 Contract Administration Information)

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 YR _____________

Medical Gas-Venting Evaluation and Monitoring - Quarterly, Semiannually, and Annually in accordance with Statement of Work (SOW).

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

0002 1.00 YR _____________

Annual Med Gas Training - Annually in accordance with Statement of Work (SOW).

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

0003 1.00 YR _____________

Emergency Repairs - Annually in accordance with Statement of Work (SOW), Not to Exceed (NTE) $20,000.00.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

1001 1.00 YR _____________

Medical Gas-Venting Evaluation and Monitoring - Quarterly, Semiannually, and Annually in accordance with Statement of Work (SOW).

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

1002 1.00 YR _____________

Annual Med Gas Training - Annually in accordance with Statement of Work (SOW).

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

1003 1.00 YR _____________

Emergency Repairs - Annually in accordance with Statement of Work (SOW), Not to Exceed (NTE) $20,000.00.

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Dental, and Veterinary Equipment and Supplies

2001 1.00 YR _____________

Medical Gas-Venting Evaluation and Monitoring - Quarterly, Semiannually, and Annually in accordance with Statement of Work (SOW).

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

2002 1.00 YR _____________

Annual Med Gas Training - Annually in accordance with Statement of Work (SOW).

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

2003 1.00 YR _____________

Emergency Repairs - Annually in accordance with Statement of Work (SOW), Not to Exceed (NTE) $20,000.00.

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

3001 1.00 YR _____________

Medical Gas-Venting Evaluation and Monitoring - Quarterly, Semiannually, and Annually in accordance with Statement of Work (SOW).

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

Dental, and Veterinary Equipment and Supplies

3002 1.00 YR _____________

Annual Med Gas Training - Annually in accordance with Statement of Work (SOW).

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

3003 1.00 YR _____________

Emergency Repairs - Annually in accordance with Statement of Work (SOW), Not to Exceed (NTE) $20,000.00.

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

4001 1.00 YR _____________

Medical Gas-Venting Evaluation and Monitoring - Quarterly, Semiannually, and Annually in accordance with Statement of Work (SOW).

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

4002 1.00 YR _____________

Annual Med Gas Training - Annually in accordance with Statement of Work (SOW).

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories

PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

4003 1.00 YR _____________

Emergency Repairs - Annually in accordance with Statement of Work (SOW), Not to Exceed (NTE) $20,000.00.

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 621511 - Medical Laboratories PRODUCT/SERVICE CODE: H165 - Quality Control - Medical, Dental, and Veterinary Equipment and Supplies

GRAND TOTAL _____________

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION

QUANTIT

Y

DELIVERY

DATE

0001 1.00 See Price/Cost Schedule and

SOW

0002 1.00 See Price/Cost Schedule and

SOW

0003 1.00 See Price/Cost Schedule and

SOW

1001 1.00 See Price/Cost Schedule and

SOW

1002 1.00 See Price/Cost Schedule and

SOW

1003 1.00 See Price/Cost Schedule and

SOW

2001 1.00 See Price/Cost Schedule and

SOW

2002 1.00 See Price/Cost Schedule and

SOW

2003 1.00 See Price/Cost Schedule and

SOW

3001 1.00 See Price/Cost Schedule and

SOW

3002 1.00 See Price/Cost Schedule and

SOW

3003 1.00 See Price/Cost Schedule and

SOW

4001 1.00 See Price/Cost Schedule and

SOW

4002 1.00 See Price/Cost Schedule and

SOW

4003 1.00 See Price/Cost Schedule and

SOW

B.3 STATEMENT OF WORK

Statement of Work (SOW)

Medical Gas-Venting Evaluation and Monitoring

Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

36C25626Q0620.docx Page 11 of 80

Contractor shall furnish all management, supervision, labor, materials, equipment, tools, supplies, consumables, parts, and related services, in accordance with the SOW, drawings, and specifications, to provide environmental monitoring for hazardous chemicals and gases in four (4) Operating Rooms (OR), the Post Anesthesia Care Unit (PACU), two (2) Endoscopy Procedure Rooms, one (1) Dental Procedure Room, and the Laboratory Histology and Cytology rooms. Contractor shall also perform annual inspection, repairs, and certification of piped medical gas systems; perform hydrocarbon testing of medical air compressors; and measure and document air flow and hourly air exchange rates in four (4) Operating Rooms, the OR Soiled Utility Room, and the

PACU.

PDF copies of applicable drawings and specifications are provided in Section D, “Contract Documents, Exhibits, or Attachments.” The Contractor shall obtain any required hard copies at their own expense. The Contractor shall verify all existing dimensions, locations, and quantities before beginning work at the VHSO Main Campus, 1100 N. College Avenue, Fayetteville, AR 72703. Certification and Accreditation (C&A) requirements do not apply, and no security accreditation package is required.

GENERAL

1. Any provision or partial provision of the Contract, including but not limited to drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, shall remain in full force and effect.

2. Safety shall be the Contractor’s highest priority.

3. Contractor shall have the following requirements completed prior to beginning site activities:

a) Negative TB Test, within the past calendar year.

b) Annual influenza shots are required for all staff.

c) Additional Personal Protective Equipment (PPE) will be furnished by

VHSO for access into COVID patient room(s).

d) While on campus, Contractor must wear a visible VHSO issued identity

Badge.

4. Period of Performance: Base year plus four (4) option years.

36C25626Q0620.docx Page 12 of 80

5. This project shall be a turn-key operation in accordance with this SOW, drawings, and specifications to be complete and working system(s).

6. VHSO facility must continue to operate during the contract Period of Performance, including but not limited to, the mechanical and electrical systems.

7. Contractor’s work shall be conducted with the least amount of disruption to the VHSO facility.

8. Prior to the start of job site activities, together the Contractor and COR shall conduct a site survey to identify and review specific work and differing site conditions.

9. VHSO utilities and work areas may not be immediately available to the Contractor, and the Contractor must be flexible in the project schedule without additional cost to the Government.

10.Contractor materials, equipment, tools, supplies, consumables, and parts shall not be left unattended within a common work area. When working in common areas, there shall be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

QUALIFICATIONS OF CONTRACTOR

1. Contractor and all on-site technicians shall possess and maintain current ASSE Medical Gas Verifier 6020 certified certification. Contractor shall provide documentation of certification with quote submission.

2. Contractor shall possess an Arkansas Contractor License. Proof of license shall be submitted with quote submission.

3. Contractor shall maintain Certificate of calibration for air flow hood and accessories. Proof of certificate shall be submitted with quote submission.

REQUIREMENTS FOR QUOTE

The contractor shall submit the following items with their quote for technical evaluation by the COR. All items will be evaluated in the order of their listing.

1. Contractor Point of Contract: Provide the name, phone number, email address of the contractor appointed Point of Contact.

a) The designated individual shall have full authority to act for the contractor on all matters relating to work performance, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the Contractor from the COR and / or Contracting Officer.

36C25626Q0620.docx Page 13 of 80

b) This individual shall oversee the contractor’s worksite operations and ensure all work is performed in accordance with all contract requirements including scheduling, quality, and safety. This individual shall always be available when contract work is in progress, and shall respond to the work site as directed by the COR.

c) The Contractor or their designated Point of Contact shall return phone calls or text(s) to the COR within 1 hour of contact and shall return emails from the COR within 24 hours of contact.

2. Licenses / Certifications - Industry certifications - ASSE Medical Gas Verifier 6020. Certificate of calibration for air flow hood and accessories. Arkansas Contractor License

3. Detailed Technical Approach for each task in the SOW. - Address which task will be performed by the prime and subcontractors.

4. List and qualifications of Prime Contractor staff.

a) Licenses / Certifications.

b) Experience in a healthcare setting of the same size and scope as VHSO.

c) List and the qualifications of each member of their staff.

5. List of subcontractors if applicable.

a) Licenses / Certifications.

b) Experience in a healthcare setting of the same size and scope as VHSO.

c) List and the qualifications of each member of their staff.

6. Healthcare Resume that demonstrates five (5) continuous years of medical gas testing in a healthcare setting of the same size and complexity as VHSO.

SCOPE OF WORK:

1. Contractor shall ensure all scheduling dates and times are coordinated between COR and VHSO staff to ensure all testing requirements are met (i.e. Waste Gas Exposure to OR staff). Regular Business Hours: Contractor shall schedule all work with the COR no later than fifteen calendar (15) days prior to arriving on site. Contractor must check in with the COR immediately upon arriving on site and before starting work.

2. All work shall comply with drawings, current editions of the NFPA 99 Health Care Facilities Code, NFPA 55 Compressed Gases and Cryogenic Fluids Code, VA Plumbing Design Manual PG-18-10, February 1, 2024, and manufacturers specifications.

3. Contractor except as noted otherwise shall:

3.1 Furnish labor and materials to:

a.) Monitor Hazardous Chemical and Vapors.

36C25626Q0620.docx Page 14 of 80

I. Quarterly sample Operating Room (OR) Post Anesthesia Care Unit (PACU) and Room 2236-21 personnel for Nitrous Oxide, Isoflurane, Sevoflurane and Desflurane. Samples shall be taken from four (4) ORs and one (1) PACU under actual conditions of use. One Hundred percent (100%) of both the OR and PACU personnel shall be sampled over the course of one (1) year.

Scheduling must be determined based on personnel scheduling and staffing. Data collected is to be documented in PDF format and submitted to the COR within fifteen (15) calendar days of collecting data.

II. Semi-annually conduct Formaldehyde exposure sampling using Time Weighted Average/Short Term Exposure Limit (TWA/STEL).

Samples shall be taken from the below listed rooms and personnel during their routine activities of pouring and filling in accordance with OSHA 1910.1048. Document all findings in PDF and submit them to the COR within fifteen (15) days of completion of testing.

Room 340-01, OR-1.

Room 341-01, OR-2.

Room 345-01, OR-3.

Room 346-01, OR-4.

Room 302-01, Endoscopy A.

Room 303-01, Endoscopy B.

Room 1337-21, Dental Treatment 16.

Room 3215-02, Cytology Room 3216-02, Histology b.) Measure room ventilation semi-annually. Air flow capture hood and accessories shall be calibrated and have certificate of calibration on hand.

I. Room pressure differentials shall be measured with a certified manometer between each of the following spaces. Data collected is to be documented in PDF format with certificate of calibration for all instruments must be attached and submitted to the COR within fifteen (15) calendar days of collecting data.

Room 340-01 and corridor C308-01.

Room 340-01 and room 337-01.

Room 341-01 and corridor C308-01.

Room 341-01 and room 337-01.

Room 345-01 and corridor C309-01.

Room 345-01 and room 337-01.

Room 346-01 and corridor C308-01.

Room 346-01 and room 337-01.

Room 324-01 and corridor C309-01.

Room 324-01 and corridor C303-01.

36C25626Q0620.docx Page 15 of 80

II. Measure supply and exhaust air cubic feet per minute (cfm) for each diffuser and calculate air changes per hour (ACH) for the rooms listed below. Document all measurements in PDF and submit them to the COR within fifteen (15) calendar days of testing:

Room 340-01 OR 1 Room 341-01 OR 2 Room 345-01 OR 3 Room 346-01 OR 4 Room 350-01 Soiled Utility Room 324-01 PACU c.) Annually inspect and certify critical components of piped medical gas systems listed below in accordance with Veterans Affairs (VA) directives, The Joint Commission standards and NFPA-99. Testing must be completed no later than 30 days from the day testing work is started. All deficiencies shall be documented and submitted to the COR within fifteen (15) calendar days of completing the inspection.

1. Master and area alarms.

2. Source equipment.

3. Automatic pressure switches.

4. Shutoff valves.

5. Flexible connectors.

6. Outlets (wall, ceiling, and boom arm). Outlets must be tested for: Flow, Functionality, and Purity (particulate, gas concentration and cross-connection).

d.) Perform Quarterly hydrocarbon testing of medical air compressors.

3.2 Contractor will provide annual Medical Gas Maintenance Training for up to 5 VA employees with a certified instructor that possesses an ASSE Certificate of 6030 or higher.

3.3 Emergency/Unscheduled Repairs –

The Contractor shall provide emergency or unscheduled medical gas system repairs when authorized in writing by the Contracting Officer (CO). Annual emergency/unscheduled repairs shall not exceed $20,000.00.

For each repair request, the Contractor shall submit a detailed, itemized quotation that includes: (i) each part to be repaired or replaced (part number and part name); (ii) unit material cost for each part; (iii) labor hours and labor category for each part or task; (iv) applicable overhead/profit; and (v) the total proposed price.

36C25626Q0620.docx Page 16 of 80

Quotations that are incomplete or inaccurate may be rejected. The CO will determine price fairness and reasonableness consistent with FAR Part 13 and will document the basis for such determinations. The CO, in consultation with the COR, may invite the Contractor to revise and resubmit a quotation to correct errors or adjust pricing.

If acceptable pricing cannot be obtained, the Government may acquire the repairs under a separate procurement, conducted in accordance with applicable competition, justification, and documentation requirements. Nothing herein authorizes the COR to make commitments or changes that affect price, quantity, quality, or delivery.

CONTRACTOR ACCESS AND ACTIVITIES:

A. Records Management: Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

1. Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

a) The term Federal record:

(1) Includes U.S. Department of Veterans Affairs (VA) records.

(2) Does not include personal materials.

(3) Applies to records created, received or maintained by

Contractors pursuant to the VA contract.

(4) May include deliverables and documentation associated with deliverables.

2. Contractor shall comply with all the applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, 36C25626Q0620.docx Page 17 of 80 and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

5. VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency]

36C25626Q0620.docx Page 18 of 80 guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

9. The Contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

10.The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

11.The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12.Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

13.The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

14.Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B. Security/Badging: Contractor shall notify COR when arriving on VHSO station.

While on campus, Contractor must wear a visible identity badge. Contractor will be subject to a background investigation to obtain a VHSO PIV badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property.

C. Property Access Work Hours:

15.Regular Business Hours: Contractor must schedule all work between hours of 0700 – 1600 hrs. Monday through Friday (excluding the following Federal holidays - New Year’s Day, Martin Luther King Day, Presidents Day, 36C25626Q0620.docx Page 19 of 80

Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day) with the COR.

D. Equipment and Tools: Contractor shall furnish all equipment and tools to meet requirements in the SOW.

E. Radios and Mobile Devices: Contractor shall use mobile devices at low volume or outside. Contractor shall not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices shall not be used on VHSO property.

F. Photography: Contractor shall coordinate and schedule with COR. Contractor must be escorted by VHSO personnel to take job site-related photos. Contractor shall not photograph any patients, personnel, visitors, and others on VHSO property.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to…