36C25626Q0616.docx
DOCX document 33 KB Posted
- Attached to
- 7520--Insurance Capture Buffer (ICB) Scanners
- Solicitation number
- 36C25626Q0616
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Gulf Coast Veterans Healthcare System (Network Contracting Office 16) located in Biloxi, Mississippi. The notice seeks businesses capable of providing 150 Imagescan Pro 667 Simplex ID Card Scanners for the Medical Administration Service (MAS) Insurance Capture Buffer (ICB) program. The scanners must be compatible with Dynamsoft Web TWAIN software to enable scanning, viewing, and retrieval of insurance card images. Specific technical requirements include 48-bit color depth, 8-bit grayscale depth, CMOS/CIS image sensor type, 600 dpi optical resolution, duplex scanning capability, and maximum scan sizes of 4.13" x 10". The scanners must support multiple media types including ID cards, insurance cards, business cards, credit cards, and laminated plastic materials, with a form factor of approximately 1.7" height, 8" length, 2.6" width, and 10.40 ounces, powered via USB. Software should include AmbirScan for Athena with scan-to-PDF and auto-continue functions and TWAIN drivers; only manufacturer's warranty is required.
Responses must be submitted via email to Contract Specialist Angela Kennedy at angela.kennedy2@va.gov by 12:00 p.m. Central Time on Monday, April 13, 2026. Interested parties must submit Capabilities Statements including their Unique Entity Identification (UEI) number and any qualifying certifications. All respondents must be registered, active, and verified in SAM.gov, and veteran-owned small businesses must be registered in VETCERT and comply with VETS-4212 reporting requirements. The NAICS code is 339940 (Office Supplies except Paper Manufacturing) with a 750-employee size standard. This is a market research notice only; no proposals or quotes are being accepted, and no contract will be awarded from this notice.
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Text version
SUBJECT*
Insurance Capture Buffer (ICB) Scanners
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 39531 |
| SOLICITATION NUMBER* |
| 36C25626Q0616 |
| RESPONSE DATE/TIME/ZONE |
| 04-13-2026 12pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7520 |
| NAICS CODE* |
| 339940 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Gulf Coast Veterans Healthcare System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531
POINT OF CONTACT*
Contract Specialist Angela Kennedy angela.kennedy2@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Gulf Coast Veterans Healthcare System
Network Contracting Office 16
400 Veterans Avenue
Biloxi MS
| POSTAL CODE |
| 39531 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT NOTICE ONLY
This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
a. The Network Contracting Office (NCO) 16 is seeking Businesses capable of providing the Insurance Capture Buffer (ICB) Scanners, as per the draft Statement of Work below
See DRAFT Statement of Work for detailed description.
The NAICS code is 339940, Office Supplies (except Paper) Manufacturing, and the Size Standard is 750 Employees. Responses must be received by no later than 12:00 p.m. Central Time, Monday, April 13, 2026. Responses shall be emailed to angela.kennedy2@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.
Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.
· SAM:
SAM.gov | Home
· VETCERT
https://veterans.certify.sba.gov/
· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) Sources Sought Notice Sources Sought Notice VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
STATEMENT OF WORK
1. Contract Title: Medical Administration Service (MAS) Insurance Capture Buffer (ICB) Scanners
2. Scope: MAS is requesting (150) Imagescan Pro 667 Simples ID Card Scanners. Training in the operation of the scanners to be provided by MAS leadership. Installation will be completed by local OIT staff.
3. Specifications/Characteristics:
Needs to be compatible with Dynamsoft Web TWAIN software in order to scan, view and retrieve insurance card images.
Will not need extended warranty, only manufactures warranty.
Platform Supported : PC
Physical Characteristics:
| Form Factor | Portable |
| Height | 1.7" |
| Length | 8" |
| Weigh t (Approximate) | 10.40 oz |
| Width | 2.6" |
Power Description:
Power Source U SB
Software:
Software Included should be AmbirScanfor Athena, Scan directly to PDF, Auto Continue Function, TWAI N Driver
Technical Information:
Color Depth 48-b i t
Duplex Scanning
| Grayscale Depth | 8-b i t |
| Image Sensor Type | CMOS, CIS |
Maximum MonoScan Speed (sec) 7 Maximum Scan Size 4.13" x 10"
Media Size A6 – 4.10" x 5.80", Photo - 4" x 6", Custom Size – 4.20" x 7.5"
Media Type ID Card, License, Insurance Card, Business Card, Credit Card, Laminated Material, Plastic Card, Embossed Card, Plain Paper, Photo
Optical Resolution (dpi) 600
Scan Color Color
Scanning Modes Duplex
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