7520--Insurance Capture Buffer (ICB) Scanners

The Department of Veterans Affairs Veterans Integrated Service Network 16 (Gulf Coast Veterans Healthcare System) is conducting market research to identify businesses capable of providing Insurance Capture Buffer (ICB) Scanners, specifically 150 Imagescan Pro 667 Simplex ID Card Scanners for the Medical Administration Service program. Interested vendors must submit Capabilities Statements including their Unique Entity Identification (UEI) number and qualifying certifications by 12:00 p.m. Central Time on Monday, April 13, 2026, via email to Contract Specialist Angela Kennedy at angela.kennedy2@va.gov. The scanners must be compatible with Dynamsoft Web TWAIN software and support specific technical specifications including 48-bit color depth, 600 dpi optical resolution, duplex scanning capability, and maximum scan sizes of 4.13" x 10", with the ability to process ID cards, insurance cards, business cards, credit cards, and laminated plastic materials. All respondents must be registered, active, and verified in SAM.gov, and vendor-owned small businesses must comply with VETCERT and VETS-4212 reporting requirements. It is important to note that this is a sources sought notice for market research purposes only; no proposals or quotes are being requested, and no contract will be awarded from this notice.

This procurement carries no set-aside designation and involves no identified incumbent contractors or award values in the sources sought notice. The NAICS code is 339940 (Office Supplies except Paper Manufacturing) with a 750-employee size standard, and the PSC category is 7520 (Office Devices and Accessories). The quantity requirement is clearly defined at 150 scanners, with detailed form factor specifications including approximately 1.7" height, 8" length, 2.6" width, and 10.40 ounces, all powered via USB. Software requirements include AmbirScan for Athena with scan-to-PDF and auto-continue functions along with TWAIN drivers, with only manufacturer's warranty required. This market research phase will inform the government's approach to the formal solicitation that is expected to follow.